5.5.
CC Regular Session
- Meeting Date:
- 07/26/2022
- By:
- Colleen Lasher, Administrative Services
Information
Title
Authorization to Hire an Accounting Clerk
Purpose/Background:
The purpose of this case is for the City Council to authorize hiring a full-time Accounting Clerk.
This is not a new position, but rather a replacement for the former Accounting Clerk who was promoted to Accountant I following a reorganization in the Finance Department. That reorganization was approved by the City Council on June 14, 2022; see attachment for more information.
Recruitment Process for the Accounting Clerk
In order to fill the position, a recruitment process was conducted. Staff interviewed many candidates, including Ms. Chanda Stephan, who was selected to advance in the recruitment process. Ms. Stephan completed the necessary pre-employment background checks and staff recommends Ms. Stephan for the full-time regular position of Accounting Clerk. Ms. Stephan will be subject to a 6-month probationary period, the City's Personnel Policy and AFSCME union contract.
Accounting Clerk Position Responsibilities
1. Verify, code and enter accounts payable invoices and support documentation
2. Verify, code and enter accounts receivable invoices
3. Review cash receipts and permit software upload preparation
4. Process Comdata transfer account information, prepare statements and process payment
5. Compile financial reporting information
6. Perform general accounting, administrative activities and other duties as assigned
7. Maintain records for A/P, A/R and cash receipts according to the applicable retention schedule
8. Promote good relations amongst staff and public
9. Serve as back-up for processing bi-weekly payroll
This is not a new position, but rather a replacement for the former Accounting Clerk who was promoted to Accountant I following a reorganization in the Finance Department. That reorganization was approved by the City Council on June 14, 2022; see attachment for more information.
Recruitment Process for the Accounting Clerk
In order to fill the position, a recruitment process was conducted. Staff interviewed many candidates, including Ms. Chanda Stephan, who was selected to advance in the recruitment process. Ms. Stephan completed the necessary pre-employment background checks and staff recommends Ms. Stephan for the full-time regular position of Accounting Clerk. Ms. Stephan will be subject to a 6-month probationary period, the City's Personnel Policy and AFSCME union contract.
Accounting Clerk Position Responsibilities
1. Verify, code and enter accounts payable invoices and support documentation
2. Verify, code and enter accounts receivable invoices
3. Review cash receipts and permit software upload preparation
4. Process Comdata transfer account information, prepare statements and process payment
5. Compile financial reporting information
6. Perform general accounting, administrative activities and other duties as assigned
7. Maintain records for A/P, A/R and cash receipts according to the applicable retention schedule
8. Promote good relations amongst staff and public
9. Serve as back-up for processing bi-weekly payroll
Funding Source:
The funding required to fill this position is included in the approved 2022 budget and represents a savings when compared to the current budgeted amount for this position.
Recommendation:
Staff recommends hiring Ms. Chanda Stephan as a full-time Accounting Clerk, effective on or near August 1, 2022 at $23.262 per hour, which is step 1 of the 2022 Accounting Clerk wage scale.
Action:
Motion to hire Ms. Chanda Stephan as a full-time Accounting Clerk, effective on or near August 1, 2022 at $23.262 per hour, which is step 1 of the 2022 Accounting Clerk wage scale.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Diana Lund | Diana Lund | 07/21/2022 09:56 AM |
| Brian Hagen | Brian Hagen | 07/21/2022 01:47 PM |
- Form Started By:
- Colleen Lasher
- Started On:
- 07/19/2022 11:56 AM
- Final Approval Date:
- 07/21/2022