Authorization to Hire an Accounting Clerk

The purpose of this case is for the City Council to authorize hiring a full-time Accounting Clerk. 

Ms. Barb Hollom has been selected to fill the Accounting Clerk position that was previously filled by Ms. Chanda Stephan.  Staff feels very fortunate to have had a very strong applicant pool and contacted Ms. Hollom upon receiving Ms. Stephan's resignaton.  Ms. Hollom went through the same recruitment process along with Ms. Stephan and others.   Ms. Stephan was hired to fill the position and worked from August 1, 2022 through August 4, 2022; however, she has since resigned.  Her last day worked was Thursday, August 4, 2022.  

As the City Council is aware, this is not a new position, but rather a replacement for Ms. Tammy Oakes, who was promoted to Accountant I following a reorganization in the Finance Department.  That reorganization was approved by the City Council on June 14, 2022. 

Recruitment Process for the Accounting Clerk
In order to fill the position, a recruitment process was conducted.  Staff interviewed many candidates, including Ms. Barb Hollom.  Ms. Hollom completed the necessary pre-employment background checks and staff recommends Ms. Hollom  for the full-time regular position of Accounting Clerk.  Ms. Hollom will be subject to a 6-month probationary period, the City's Personnel Policy and AFSCME union contract.  

Accounting Clerk Position Responsibilities
1. Verify, code and enter accounts payable invoices and support documentation
2. Verify, code and enter accounts receivable invoices
3. Review cash receipts and permit software upload preparation
4. Process Comdata transfer account information, prepare statements and process payment
5. Compile financial reporting information
6. Perform general accounting, administrative activities and other duties as assigned
7. Maintain records for A/P, A/R and cash receipts according to the applicable retention schedule
8. Promote good relations amongst staff and public
9. Serve as back-up for processing bi-weekly payroll

The funding required to fill this position is included in the approved 2022 budget and represents a savings when compared to the current budgeted amount for this position.

Staff recommends hiring Ms. Barb Hollom as a full-time Accounting Clerk, effective on or near August 29, 2022 at $23.262 per hour, which is step 1 of the 2022 Accounting Clerk wage scale with a credit of three vacation days.

Motion to hire Ms. Barb Hollom as a full-time Accounting Clerk, effective on or near August 29, 2022 at $23.262 per hour, which is step 1 of the 2022 Accounting Clerk wage scale with a credit of three vacation days.