Authorization to Hire an Accounting Clerk

The purpose of this case is for the City Council to authorize hiring a full-time Accounting Clerk. 

History

1.  Ms. Tammy Oakes, was promoted to Accountant I following a reorganization in the Finance Department which created a vacancy in the Accounting Clerk position. 
2. Two recruitments were conducted:
   1. Recruitment #1:  Ms. Chanda Stephan was hired and worked from August 1- 4, 2022; Ms. Stephan resigned in order to return to her previous employer.
   2. Recruitment #1:  Ms. Barb Hollom was hired from this same recruitment process; however, Ms. Hollom did not begin employment for personal reasons.
   3. Recruitment #2:  Ms. Jennifer Morrison is recommended for the position and has completed the City's pre-employment background process.
   4. Ms. Morrison will be subject to a 6-month probationary period, the City's Personnel Policy and AFSCME union contract.  

Accounting Clerk Position Responsibilities
1. Verify, code and enter accounts payable invoices and support documentation
2. Verify, code and enter accounts receivable invoices
3. Review cash receipts and permit software upload preparation
4. Process Comdata transfer account information, prepare statements and process payment
5. Compile financial reporting information
6. Perform general accounting, administrative activities and other duties as assigned
7. Maintain records for A/P, A/R and cash receipts according to the applicable retention schedule
8. Promote good relations amongst staff and public
9. Serve as back-up for processing the bi-weekly payroll

The funding required to fill this position is included in the approved 2022 budget and represents a savings when compared to the current budgeted amount for this position.

Staff recommends hiring  Ms. Jennifer Morrison as a full-time Accounting Clerk, effective on or near October 3, 2022 at $24.425 per hour, which is step 2 of the 2022 Accounting Clerk wage scale. 

Motion to approve hiring  Ms. Jennifer Morrison as a full-time Accounting Clerk, effective on or near October 3, 2022 at $24.425 per hour, which is step 2 of the 2022 Accounting Clerk wage scale.