Approve 2023 Rental Fees for Park Facilities

At the November 22nd Council work session, there was a discussion on the proposed room reservation rates for park facilities as well as for the Municipal Center. There appeared to unanimous support for the proposed park rental rates for 2023, along with the new 'Special Event Facility and Maintenance Fee' applicable for special events within parks.  There was however, no consensus on the Municipal Center rental rates—understanding that staff would return to a subsequent work session on this topic together with clarifying some of the language and intent within the Facility Use and Rental Policy document.

The Park Facility Rates [only] are on the consent agenda for approval at this time, as park facilities are available to be rented always in a rolling 4 months in advance (meaning normally residents would be able to reserve park buildings now, for the Spring of 2023). Presently there is a hold on any new rental bookings in 2023, and residents will be in the position of being 'turned away' as they may be desiring to reserve rooms and facilities in parks.

Approval of the proposed park rental rates for 2023, along with the new Special Event Facility and Maintenance Fee will allow staff to 'open' the various park facilities for rentals as soon as December 14th for the coming year.  Council can change the room rental rates for parks at any time, including at such time that the Municipal Center room rates are considered for approval.

No funding is required, rather, approving the park rental rates at this time may provide a small revenue increase over delaying the approval of rates at a later date.

Staff recommends approval of the proposed park rental rates for 2023, along with the new Special Event Facility and Maintenance Fee as indicted in the attachment.

Motion to approve the 2023 park rental rates and the Special Event Facility and Maintenance Fee as specified.