Consider Recommending City Council Approval of Ordering Requests for Proposals for 2024 Capital Improvement Program Project Topographic Surveys, Geotechnical Services, Utility Testing and Engineering Services

Purpose:
The purpose of this case is to consider recommending City Council approval of ordering Requests for Proposals for 2024 Capital Improvement Program Project Topographic Surveys, Geotechnical Services, Utility Testing and Engineering Services.
 
Background:
The current 2023 through 2032 10-Year Capital Improvement Program (CIP) proposes street reconstructions in the following subdivisions in 2024:

• IP 24-01 Barthel’s Rum River & White Pines Estates Street Reconstructions
• IP 24-02 Halls Dover Acres Street Reconstructions
• IP 24-03 Rodeo Hills Estates & Valley View Acres Street Reconstructions
• IP 24-04 Ford Brook Estates 3^rd Street Reconstructions
• IP 24-05 MSA Xkimo Street Reconstruction
• IP 24-06 2024 MSA Pavement Overlay Improvements
• IP 24-07 2024 Neighborhood Pavement Overlay Improvements
• IP 24-10 Section 01 Unplatted (North of CR 27) Street Reconstructions
• IP 24-11 MSA Alpine Drive Reconstruction
• IP 24-12 Juniper Wood 1^st – 3^rd Street Reconstructions

 
Staff requires this data to properly design the proposed Pavement Management Program projects.

Topographic surveys are essential to locate all existing site features and to create an existing ground surface, used as the base for designing the project.

Geotechnical Reports inform Staff of subsoil conditions, which is essential when designing the pavement section for the reconstructed streets. Also included are groundwater elevations and support capabilities of the soils for utilities and trenches, as well as associated backfilling recommendations.

Televising sewer pipes informs staff of the condition of the pipes and locates existing damage. This allows Staff to include fixing damaged pipes into the construction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
 
A summary of the proposed Requests for Proposals and a 2024 Pavement Management Program Map are attached to this case for reference.

Staff estimates 15 minutes will be needed to present this case and respond to questions.

Observations:
Staff preliminarily reviewed the proposed projects for 2024, and determined the majority of plans and specifications can be produced in-house. As called out in the attached summary, four of the projects include engineering design services. Staff feels three of these projects will likely be combined together due to proximity, relatively small project size of two of the projects, and similar project scope and potential impacts.
 
Alternatives:
Alternative #1 – Motion to recommend City Council approval of ordering Requests for Proposals for 2024 Capital Improvement Program Project Topographic Surveys, Geotechnical Services, Utility Testing and Engineering Services.
 
Alternative #2 – Motion of other.

Funding for these services would come from a combination of Municipal State Aid Funds, Pavement Management Funds, and the respective Utility Funds.  Municipal State Aid Funds will fund all non-utility costs for streets proposed for reconstruction that are part of the City's Municipal State Aid System.  The Pavement Management Fund will fund all non-utility costs for streets proposed for reconstruction that are not part of the City's MSA System.

Staff recommends alternative #1.

Motion to recommend City Council approval of ordering Requests for Proposals for 2024 Capital Improvement Program project topographic surveys, geotechnical services, utility testing and engineering services.