Adopt Resolution #23-085 Authorizing Request for Quotation for 2023 MSA Pavement Marking Improvements, Improvement Project #23-13

Purpose:
The purpose of this case is to adopt Resolution#23-085 authorizing request for quotation for 2023 MSA Pavement Marking Improvements, Improvement Project #23-13.
 
Background:
Previously pavement markings were completed on a 7-year cycle as part of the annual seal coat improvements project. Since the City suspended the seal coat program indefinitely in 2019, pavement markings are only triggered on Municipal State Aid (MSA) streets during reconstruction and pavement overlay improvements. The current 2023 – 2032 Capital Improvement Program (CIP) includes an annual MSA Pavement Marking Improvements project to perform pavement markings on a 7-year cycle, outside of reconstructions and pavement overlays.
 
Pavement markings are a critical component of driver and pedestrian safety, and are a required maintenance operation per MSA rules and standards.
 
A total of 7.36 miles of public streets segments is proposed to receive pavement marking improvements in 2023. These street segments were selected based on age since last treatment and the next proposed trigger for a treatment (i.e. seasons until a street reconstruction or pavement overlay).
 
If authorized, Staff will send the request for proposals to firms known to preform this work. The proposed schedule for this work is to occur in June of 2023. This allows the pavement marking improvements to occur after crack seal improvements, completion by June 2, 2023, and before anticipated pavement rejuvenator improvements, which are anticipated to occur July of 2023.
 
Plans for the 2023 MSA Pavement Marking Improvements are proposed to be prepared in-house as part of Staff’s normal duties. The overall project map and street segment summary is attached to this case for reference.

Staff does not mail letters to property owners for pavement marking improvements since the work occurs quickly and has little to no impact to the traveling public or abutting properties. Mailing notices would therefore incur additional project costs with little to no public benefit. Instead, the Engineering department will maintain a project webpage, which will be updated as new information is made available throughout the project.

Alternatives:
Motion to adopt Resolution#23-085 authorizing request for quotation for 2023 MSA Pavement Marking Improvements, Improvement Project #23-13.

Funding for these services would come from Municipal State Aid Maintenance Funds.
 
Staff has completed a detailed engineer’s estimate, with construction costs totaling $76,472.75.

Staff recommends adopting Resolution #23-085 authorizing requests for quotes for 2023 MSA Pavement Marking Improvements, Improvement Project #23-13.

On April 18, 2023, the Public Works Committee recommended City Council approval of authorizing requests for quotes for 2023 MSA Pavement Marking Improvements, Improvement Project #23-13.

Motion to adopt Resolution#23-085 authorizing request for quotation for 2023 MSA Pavement Marking Improvements, Improvement Project #23-13.