Adopt Resolution #23-100 Accepting Quotes and Awarding Contract for Pavement Maintenance Project #23-15, 2023 Priority Pothole Patching Contracted Services.

Purpose:
Adopt Resolution #23-100 accepting quotes and awarding a contract for construction for Pavement Maintenance Project #23-15, 2023 Priority Pothole Patching Contracted Services. 
 
Background:
Dozens of miles of City streets have significant numbers of potholes deeper than 2-inches and/or numerous areas where the upper 2-inches or less of pavement area missing, generally known as surface stripping. This is resulting in poor and unsafe conditions for drivers and pedestrians. The number of streets exhibiting these severe pavement distresses have grown significantly in recent years. 
 
In 2022, the Public Works department struggled to maintain all of the distressed pavement sections and in the process spent a large amount of time patching potholes, which forced them to neglect other core duties.
 
In 2023, the number of streets with deep potholes and surface stripping have increased significantly such that Public Works staff are able to maintain very few of these distressed pavement sections. This is due in part to last winter’s severe weather conditions, as well as insufficient proactive pavement maintenance over the life of the pavement. 
 
On April 25, 2023, the City Council adopted Resolution #23-089 approving plans and specifications and authorizing advertisements for bids for Improvement Project #23-14, 2023 Critical Mill and Overlay Improvements, with the intent of temporarily repairing pavement sections in 21 of the most critical areas experiencing severe pavement distress. That same evening, the City Council directed the City Engineer to solicit quotes for contracted services to immediately patch as many of the highest priority potholes as possible and to present all quotes received to the City Council for consideration of awarding a contract for said services on May 9, 2023. 
 
Quotes were solicited from four (4) contractors to provide deep pothole patching services on 7.7 miles of City streets. The submittal deadline was 10 AM, May 5, 2023.  A total of three (3) quotes were received and the following quotes were found to comply with the Request for Quotes.
 

Contractor	Quote
Diversified Paving, Inc.	$139,269.00
Allied Blacktop, Co.	$156,770.00
North Valley, Inc.	$187,945.24
Engineer’s Estimate	$150,000

 






Diversified Paving, Inc. submitted the lowest responsible quote in the amount of $139,269.00 in accordance with the Request for Quotes. 
 

Notifications are not necessary for this case.

Alternatives:
Alternative #1: Adopt Resolution #23-100 accepting quotes and awarding contract for Pavement
Maintenance Project #23-15, 2023 Priority Pothole Patching Contracted Services, to Diversified Paving Inc. in the amount of $139,269.
 
Alternative #2: Motion of other. 

Funds for this work are proposed to come from the $750,000 budgeted for temporary pavement repairs in 2023. 

In the interest of preserving pavement sections awaiting street reconstruction and/or overlay improvements, Staff recommends Alternative #1. 

Adopt Resolution #23-100 accepting quotes and awarding contract for Pavement Maintenance Project #23-15, 2023 Priority Pothole Patching Contracted Services, to Diversified Paving Inc. in the amount of $139,269.