The purpose of this case is to adopt Resolution #23-115 accepting bids and awarding a contract for construction for Improvement Project #23-14, 2023 Critical Mill and Overlay Improvements.  

 

During the 2023 budget process, the City Council authorized bonding approximately $12M for additional Pavement Management Program projects over the next 10 years. The City Council also authorized budgeting an additional $750,000 to the streets maintenance fund for temporary spray patching improvements on an estimated 19 miles of City streets that were not identified for overlay or reconstruction improvements in the 2022 - 2031 Capital Improvement Program (CIP) but are exhibiting significant surface stripping damage.  The bituminous pavement on these streets is prone to accelerated deterioration due to water pooling in the surface depressions, which is then forced between the pavement base and the wear courses as vehicle tires drop into the depressions and push the water into pavement voids. The serviceability of these streets will therefore continue to decline while other streets receive overlay and reconstruction improvements so Staff recommended spray patching the estimated 19 miles of streets while PMP projects in the 2022 - 2031 CIP are completed, and until streets with PASER ratings of 4 or less not included in the 2022-2031 CIP can be reconstructed.

 

Staff has since developed a detailed plan to hire contractors to perform various temporary pavement repair work throughout the City in 2023 after observing that several different types of pavement repairs are needed to most cost-effectively maintain pavement on streets awaiting overlay and reconstruction improvements. The different types of pavement repairs recommended by Staff for 2023 include spray patching areas with surface stripping damage, patching potholes deeper than 2-inches with hot mix asphalt, and completing 2-inch mill and overlay improvements on areas with extensive pavement damage that result in significant calls for service and vehicle damage claims.  Pavement striping will also be needed in some areas after the contracted work is complete.

 

On April 25th the City Council approved plans and specifications prepared by the City Engineer and authorized advertisements for bids for Improvement Project #23-14, Critical Mill and Overlay Improvements, that propose 2-inch mill and overlay improvements at 21 locations around the City with extensive pavement damage.

 

Bids were advertised in the Anoka County Union Herald on April 28, 2023, and May 5, 2023.  Six (6) bids were received, opened and tabulated on May 19, 2023, and the following bids were found to comply with the approved plans and specifications and advertisements for bids. 

 

Company	Bid
T. A. Schifsky & Sons, Inc	$569,118.04
North Valley, Inc.	$383,660.15
Asphalt Surface Technologies Corp.	$366,646.54
GMH Asphalt Corp.	$333,831.95
Bituminous Roadways, Inc.	$330,091.00
Diversified Paving, Inc.	$310,671.88
Engineer’s Estimate	$267,606.00

 

The bid of Diversified Paving, Inc. of Saint Cloud, Minnesota, in the amount of $310,671.88 for the total bid for construction of the improvements in accordance with the approved plans and specifications and advertisements for bids, was the lowest responsible bid received.  

 

Staff had estimated construction costs at $267,600.00.  Staff attempts to estimate construction costs using estimated average bid prices so our estimate falls in the middle of all bids received. However, staff’s estimate for this project was lower than the lowest bid due to using an estimated unit bid price for bituminous pavement of $100 per ton, while this unit bid price from all bids received ranged from $119 to $169 per ton.