5.2.
Public Works Committee
- Meeting Date:
- 06/20/2023
- Submitted For:
- Joe Feriancek
- By:
- Joe Feriancek, Engineering/Public Works
Title:
Consider Recommending City Council Approving Plans and Specifications and Authorizing Advertisement for Bids for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06
Purpose/Background:
Purpose:
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisement for bids for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Background:
On December 13, 2022, the Ramsey City Council ordered the City Engineer to prepare plans and specifications for the 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
On April 25, 2023, the Ramsey City Council adopted Resolution #23-083, amending the scope of Improvement Project #23-06 to include the subdivisions of Rivenwick 3rd and Rivenwick Village as part of the project. The case is attached for reference.
City Improvement Project #23-06 proposes to mill and overlay Municipal State Aid (MSA) street Riverdale Drive between Ramsey Boulevard and Feldspar Street, as well as the Rivenwick 3rd and Rivenwick Village subdivision. The streets are urban section with concrete curb and gutter. Riverdale Drive is 40 feet wide with 12-foot drive lanes and 8-foot parking lanes. The streets within the two subdivisions are 31 feet wide. The streets total 1.26 miles in length, a street segment summary is attached to this case for reference.
Project History
Pavement History
The streets within the project area were built between 1992 (Riverdale Drive between Garnet Street and Feldspar Street) and 2003/2004. Pavement maintenance has included 2 rounds of crack seal / seal coat improvements, with all street segments receiving treatments in 2018. Until recently only minor street patching has been required. 2021 PASER values were 8 for all street segments, and the street base seems to be in good condition.
Ground Penetrating Radar (GPR) was performed on Riverdale Drive, finding an average of 4.0 inches of bituminous pavement. Rivenwick 3rd and Rivenwick Village as-built drawings show an existing pavement thickness of 3.5 inches. The GPR summary is included in the attached street segment summary.
Proposed Improvements
Based on Staff review of the existing pavement sections, and condition of the existing pavements, a mill and overlay of the existing pavement is appropriate. The proposed mill and overlay will be 2 inches throughout the project area.
Staff review found the existing pedestrian ramps within the project area did not meet current ADA requirements, therefore all pedestrian ramps within the project area will need to be removed and replaced per MnDOT State Aid requirements. The concrete curb and gutter along Riverdale Drive was found to be in very poor condition. Because of this, Staff is proposing to focus efforts on the pavement and not perform curb and gutter repairs beyond what is necessary for installing the ADA-compliant pedestrian ramps. The concrete curb and gutter within the Rivenwick 3rd and Rivenwick Village subdivisions was found to generally be in good condition, and only spot repairs are proposed.
Minor repairs to the existing storm sewer structures are proposed with this project, the majority of which are grouting the existing adjustment rings and pipe inverts. Some storm sewer catch basins will require resetting due to settling.
The sanitary sewer castings along Riverdale Drive were found to be an older, heavier model no longer installed within the City. At the request of the Utilities Department, Staff is proposing to replace the 14 castings along Riverdale Drive to the currently specified model.
Preliminary Schedule Remaining
State Aid Approval
Plans are currently being routed through State Aid for approval, which is required before the project can be bid. Staff does not anticipate significant comments from State Aid which would require moving the proposed project bid opening.
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisement for bids for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Background:
On December 13, 2022, the Ramsey City Council ordered the City Engineer to prepare plans and specifications for the 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
On April 25, 2023, the Ramsey City Council adopted Resolution #23-083, amending the scope of Improvement Project #23-06 to include the subdivisions of Rivenwick 3rd and Rivenwick Village as part of the project. The case is attached for reference.
City Improvement Project #23-06 proposes to mill and overlay Municipal State Aid (MSA) street Riverdale Drive between Ramsey Boulevard and Feldspar Street, as well as the Rivenwick 3rd and Rivenwick Village subdivision. The streets are urban section with concrete curb and gutter. Riverdale Drive is 40 feet wide with 12-foot drive lanes and 8-foot parking lanes. The streets within the two subdivisions are 31 feet wide. The streets total 1.26 miles in length, a street segment summary is attached to this case for reference.
Project History
- 2023 – 2032 Capital Improvement Program – listed Riverdale Drive as an overlay for 2023. Rivenwick 3rd & Rivenwick Village listed as an overlay for 2025
- November 7, 2022 City Council accepted proposal for topographic survey with Resolution #22-250
- November 15, 2022 Public Works Committee recommended City Council order plans and specifications
- December 13, 2022 City Council ordered plans and specifications with Resolution #22-287
- April 18, 2023 Public Works Committee recommended City Council add the streets within Rivenwick 3rd and Rivenwick Village to Improvement Project #23-06
- April 25, 2023 City Council amended the scope of Improvement Project #23-06 to include the streets within Rivenwick 3rd and Rivenwick Village
Pavement History
The streets within the project area were built between 1992 (Riverdale Drive between Garnet Street and Feldspar Street) and 2003/2004. Pavement maintenance has included 2 rounds of crack seal / seal coat improvements, with all street segments receiving treatments in 2018. Until recently only minor street patching has been required. 2021 PASER values were 8 for all street segments, and the street base seems to be in good condition.
Ground Penetrating Radar (GPR) was performed on Riverdale Drive, finding an average of 4.0 inches of bituminous pavement. Rivenwick 3rd and Rivenwick Village as-built drawings show an existing pavement thickness of 3.5 inches. The GPR summary is included in the attached street segment summary.
Proposed Improvements
Based on Staff review of the existing pavement sections, and condition of the existing pavements, a mill and overlay of the existing pavement is appropriate. The proposed mill and overlay will be 2 inches throughout the project area.
Staff review found the existing pedestrian ramps within the project area did not meet current ADA requirements, therefore all pedestrian ramps within the project area will need to be removed and replaced per MnDOT State Aid requirements. The concrete curb and gutter along Riverdale Drive was found to be in very poor condition. Because of this, Staff is proposing to focus efforts on the pavement and not perform curb and gutter repairs beyond what is necessary for installing the ADA-compliant pedestrian ramps. The concrete curb and gutter within the Rivenwick 3rd and Rivenwick Village subdivisions was found to generally be in good condition, and only spot repairs are proposed.
Minor repairs to the existing storm sewer structures are proposed with this project, the majority of which are grouting the existing adjustment rings and pipe inverts. Some storm sewer catch basins will require resetting due to settling.
The sanitary sewer castings along Riverdale Drive were found to be an older, heavier model no longer installed within the City. At the request of the Utilities Department, Staff is proposing to replace the 14 castings along Riverdale Drive to the currently specified model.
Preliminary Schedule Remaining
- Council Approves Plans and Specifications / Authorizes Ad for Bids
- June 27, 2023
- Staff Receives Bids
- July 21, 2023
- Council Awards Contract to the lowest responsible bidder
- July 25, 2023
- Contractor begins construction
- August 2023
- Contractor Substantially Completes construction
- September 29, 2023
- Contractor Final Completion (verify final restoration, punch list created)
- October 13, 2023
State Aid Approval
Plans are currently being routed through State Aid for approval, which is required before the project can be bid. Staff does not anticipate significant comments from State Aid which would require moving the proposed project bid opening.
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Timeframe:
Staff estimates up to 10 minutes will be needed to present this case and respond to questions.
Observations/Alternatives:
Alternatives:
Alternative #1 – Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Alternative #2 – Motion of other.
Alternative #1 – Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Alternative #2 – Motion of other.
Funding Source:
Funding for this improvement is proposed to come from Municipal State Aid Funds, Pavement Management Funds, Sanitary Sewer Utility Funds, and Stormwater Utility Funds.
Staff has completed an estimate based on the final plans and anticipated 2023 construction costs, with a total estimated project cost of $660,990.81, which includes 14-percent indirect costs for administrative, engineering, finance, and legal costs.
Staff has completed an estimate based on the final plans and anticipated 2023 construction costs, with a total estimated project cost of $660,990.81, which includes 14-percent indirect costs for administrative, engineering, finance, and legal costs.
- MSA Street Project Costs $375,895.05
- Local Street Project Costs $214,985.76
- Sanitary Sewer Project Costs $39,102.00
- Storm Sewer Project Costs $31,008.00
- Total Estimated Costs $660,990.81
Recommendation:
Staff recommends Alternative #1
Action:
Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Joe Feriancek | 06/14/2023 08:10 PM |
| Bruce Westby | Bruce Westby | 06/15/2023 01:23 PM |
| Brian Hagen | Brian Hagen | 06/15/2023 04:09 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 06/12/2023 09:42 AM
- Final Approval Date:
- 06/15/2023