7.1.
| CC Regular Session |
| Meeting Date: | 07/25/2023 |
| Primary Strategic Plan Initiative: | {ud_pd4} |
Information
Title:
Adopt Resolution #23-169 Accepting Bids and Awarding Contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #23-169 accepting bids and awarding contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Background:
City Improvement Project #23-06 proposes to mill and overlay Municipal State Aid (MSA) street Riverdale Drive between Ramsey Boulevard and Feldspar Street, as well as the Rivenwick 3rd and Rivenwick Village subdivision. The streets are urban section with concrete curb and gutter. Riverdale Drive is 40 feet wide with 12-foot drive lanes and 8-foot parking lanes. The streets within the two subdivisions are 31 feet wide. The streets total 1.26 miles in length, a street segment summary is attached to this case for reference.
Project History
Pavement History
The streets within the project area were built between 1992 (Riverdale Drive between Garnet Street and Feldspar Street) and 2003/2004. Pavement maintenance has included 2 rounds of crack seal / seal coat improvements, with all street segments receiving treatments in 2018. Until recently only minor street patching has been required. 2021 PASER values were 8 for all street segments, and the street base seems to be in good condition.
Ground Penetrating Radar (GPR) was performed on Riverdale Drive, finding an average of 4.0 inches of bituminous pavement. Rivenwick 3rd and Rivenwick Village as-built drawings show an existing pavement thickness of 3.5 inches. The GPR summary is included in the attached street segment summary.
Proposed Improvements
Based on Staff review of the existing pavement sections, and condition of the existing pavements, a mill and overlay of the existing pavement is appropriate. The proposed mill and overlay will be 2-inches thick throughout the project area.
Staff review found the existing pedestrian ramps within the project area did not meet current ADA requirements, therefore all pedestrian ramps within the project area will need to be removed and replaced. The concrete curb and gutter along Riverdale Drive was found to be in very poor condition. Due to the amount of curb that would require replacement, and Staff’s expectation that the curb and gutter will be serviceable for 15 to 20 years until a full street reconstruction will occur, this project is proposing to focus efforts on the pavement and not perform curb and gutter repairs beyond what is necessary for installing the ADA compliant pedestrian ramps. The concrete curb and gutter within the Rivenwick 3rd and Rivenwick Village subdivisions was found to generally be in good condition, and only spot repairs are proposed.
Minor repairs to the existing storm sewer structures are proposed with this project, the majority of which are grouting the existing adjustment rings and pipe inverts. Some storm sewer catch basins will require resetting due to settling.
The sanitary sewer castings along Riverdale Drive were found to be an older, heavier model no longer installed within the City. At the request of the Utilities Department, Staff is proposing to replace the 14 castings along Riverdale Drive to the currently specified model.
Preliminary Schedule Remaining
State Aid Approval
The plans and specifications have received MnDOT State Aid approval. The construction costs and indirect costs for work within the Riverdale Drive right of way are eligible state aid funds, except for any sanitary sewer or watermain construction costs.
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
The purpose of this case is to adopt Resolution #23-169 accepting bids and awarding contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Background:
City Improvement Project #23-06 proposes to mill and overlay Municipal State Aid (MSA) street Riverdale Drive between Ramsey Boulevard and Feldspar Street, as well as the Rivenwick 3rd and Rivenwick Village subdivision. The streets are urban section with concrete curb and gutter. Riverdale Drive is 40 feet wide with 12-foot drive lanes and 8-foot parking lanes. The streets within the two subdivisions are 31 feet wide. The streets total 1.26 miles in length, a street segment summary is attached to this case for reference.
Project History
- 2023 – 2032 Capital Improvement Program – listed Riverdale Drive as an overlay for 2023. Rivenwick 3rd & Rivenwick Village listed as an overlay for 2025
- Resolution #22-250 adopted November 7, 2022, City Council accepted proposal for topographic survey
- November 15, 2022, Public Works Committee recommended City Council order plans and specifications
- Resolution #22-287 adopted December 13, 2022, City Council ordered plans and specifications
- April 18, 2023, Public Works Committee recommended City Council add the streets within Rivenwick 3rd and Rivenwick Village to Improvement Project #23-06
- Resolution #23-083 adopted April 25, 2023, City Council amended the scope of Improvement Project #23-06 to include the streets within Rivenwick 3rd and Rivenwick Village
- June 20, 2023, Public Works Committee recommended City Council approve plans and specifications and authorize advertisement for bids
- Resolution #23-141 adopted June 27, 2023, City Council approved plans and specifications and authorized advertisement for bids
Pavement History
The streets within the project area were built between 1992 (Riverdale Drive between Garnet Street and Feldspar Street) and 2003/2004. Pavement maintenance has included 2 rounds of crack seal / seal coat improvements, with all street segments receiving treatments in 2018. Until recently only minor street patching has been required. 2021 PASER values were 8 for all street segments, and the street base seems to be in good condition.
Ground Penetrating Radar (GPR) was performed on Riverdale Drive, finding an average of 4.0 inches of bituminous pavement. Rivenwick 3rd and Rivenwick Village as-built drawings show an existing pavement thickness of 3.5 inches. The GPR summary is included in the attached street segment summary.
Proposed Improvements
Based on Staff review of the existing pavement sections, and condition of the existing pavements, a mill and overlay of the existing pavement is appropriate. The proposed mill and overlay will be 2-inches thick throughout the project area.
Staff review found the existing pedestrian ramps within the project area did not meet current ADA requirements, therefore all pedestrian ramps within the project area will need to be removed and replaced. The concrete curb and gutter along Riverdale Drive was found to be in very poor condition. Due to the amount of curb that would require replacement, and Staff’s expectation that the curb and gutter will be serviceable for 15 to 20 years until a full street reconstruction will occur, this project is proposing to focus efforts on the pavement and not perform curb and gutter repairs beyond what is necessary for installing the ADA compliant pedestrian ramps. The concrete curb and gutter within the Rivenwick 3rd and Rivenwick Village subdivisions was found to generally be in good condition, and only spot repairs are proposed.
Minor repairs to the existing storm sewer structures are proposed with this project, the majority of which are grouting the existing adjustment rings and pipe inverts. Some storm sewer catch basins will require resetting due to settling.
The sanitary sewer castings along Riverdale Drive were found to be an older, heavier model no longer installed within the City. At the request of the Utilities Department, Staff is proposing to replace the 14 castings along Riverdale Drive to the currently specified model.
Preliminary Schedule Remaining
- Council Awards Contract to the lowest responsible bidder
- July 25, 2023
- Contractor begins construction
- August 2023
- Contractor Substantially Completes construction
- September 29, 2023
- Contractor Final Completion (verify final restoration, punch list created)
- October 13, 2023
State Aid Approval
The plans and specifications have received MnDOT State Aid approval. The construction costs and indirect costs for work within the Riverdale Drive right of way are eligible state aid funds, except for any sanitary sewer or watermain construction costs.
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Notification:
If Council accepts the bids and awards a contract for construction of the improvements, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City Improvement webpages with the most current project information, this can be found on the City website, Engineering department page.
Time Frame/Observations/Alternatives:
Alternatives:
Alternative #1 – Motion to adopt Resolution #23-169 accepting bids and awarding contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Alternative #2 – Motion of other.
Alternative #1 – Motion to adopt Resolution #23-169 accepting bids and awarding contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Alternative #2 – Motion of other.
Funding Source:
Funding for this improvement is proposed to come from Municipal State Aid Funds, Pavement Management Funds, Sanitary Sewer Utility Funds, and Stormwater Utility Funds.
Bids were advertised in the Anoka Union Herald on June 30 and July 7, 2023. On July 21, 2023 a total of five (5) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of North Valley of Nowthen, Minnesota, in the amount of $498,917.55 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent brings the total project costs to $568,766.01.
The low bis is 14-percent less than the engineers estimate, primarily due to pavement milling and utility work bid prices.
Funding source breakdown:
City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff’s normal duties.
Bids were advertised in the Anoka Union Herald on June 30 and July 7, 2023. On July 21, 2023 a total of five (5) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
| Contractor | Total Bid |
| North Valley, Inc. | $ 498,917.55 |
| T.A. Schifsky & Sons, Inc. | $ 547,956.28 |
| S.M. Hentges & Sons, Inc. | $ 554,639.10 |
| Asphalt Surface Technologies Corp. | $ 589,290.65 |
| Valley Paving, Inc. | $ 641,262.48 |
| Engineer’s Estimate | $ 581,157.46 |
The bid of North Valley of Nowthen, Minnesota, in the amount of $498,917.55 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 14-percent brings the total project costs to $568,766.01.
The low bis is 14-percent less than the engineers estimate, primarily due to pavement milling and utility work bid prices.
Funding source breakdown:
| Funding Source | Construction Costs | Indirect Costs | Total Costs |
| Municipal State Aid Funds | $296,252.29 | $41,475.32 | $337,727.61 |
| Pavement Management Funds | $170,167.92 | $23,823.51 | $193,991.43 |
| Sanitary Sewer Utility Funds | $20,839.97 | $2,917.60 | $23,757.57 |
| Stormwater Utility Funds | $11,657.37 | $1,632.03 | $13,289.40 |
| Project Total | $498,917.55 | $69,848.46 | $568,766.01 |
City Staff proposes to administer and inspect construction. Plans and specifications were prepared in-house as part of Staff’s normal duties.
Recommendation:
Staff recommends adopting Resolution #23-169 accepting bids and awarding contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Outcome/Action:
Motion to adopt Resolution #23-169 accepting bids and awarding contract for 2023 MSA Pavement Overlay Improvements, Improvement Project #23-06.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 07/20/2023 01:31 PM |
| Brian Hagen | Brian Hagen | 07/20/2023 01:41 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 07/17/2023 08:15 AM
- Final Approval Date:
- 07/21/2023