Adopt Resolutions #23-250, #23-251, #23-252, and #23-253 Accepting Sewer Cleaning and Televising Proposals for 2024 Pavement Management Program Projects

Purpose:
The purpose of this case is to adopt Resolutions #23-250, #23-251, #23-252, and #23-253 accepting sewer cleaning and televising proposals for 2024 pavement management program projects.
 
Background:
Testing of existing municipal utilities, which includes sanitary sewer, storm sewer, and watermain, is standard practice when designing street reconstruction projects. Newly paved streets in Ramsey are anticipated to have a 60-year life span, assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be completed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
 
Utilities testing consists of first cleaning the pipe with a water jetter, then using a camera to televise the inside of the sewer pipes (sanitary and storm). Sound enhancement equipment is used to listen for leaks in watermain between hydrants and valves. Staff does not have the equipment needed to complete this work in-house, Public Works Staff does not have the staff hours to clean the sewer pipes in advance of being televised.
 
Watermain leak testing was previously performed on a project by project basis. In the summer of 2023, a City-wide leak testing was performed, including the proposed project areas.  No leaks were detected within any of the 2024 street reconstruction project areas.
 
Pipe Televising Proposals – Sanitary and Storm Sewer
Televising sewer pipes informs Staff of the conditions of the pipes, and locates existing damage, if present. This allows Staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is more cost effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
 
Staff requested proposals for each street reconstruction project from six (6) contractors known to perform this work. Proposals for each project were received from one (1) of the contractors, which are tabulated below.
 

Project	Hydro-Klean, LLC Proposal
IP 24-01 Barthel’s Rum River Acres and White Pines Estates Street Reconstructions	$3,558.75
IP 24-05 MSA Xkimo Street Reconstruction	$17,338.10
IP 24-12 Juniper Woods 1st – 3rd Street Reconstructions	$21,222.16
IP 24-13 Fox Ridge Estates 1st & 2nd Street Reconstructions	$10,048.75
Project Totals	$52,167.76

 
Hydro-Klean, LLC submitted the lowest responsible proposals, based on the submitted proposals. Staff recommends accepting the proposals for all four improvement projects.
 
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.

No notifications are required with this case.

Motion to adopt Resolutions #23-250, #23-251, #23-252, and #23-253 accepting sewer cleaning and televising proposals for 2024 pavement management program projects.

Funding for this work is proposed to come from the respective utility enterprise (Sewer and Stormwater Utility) funds. If any utility repair or replacement work is required as a result of the testing, said work would be completed as part of the respective street reconstruction project and would be funded through the respective utility funds.

Staff recommends adopting Resolutions #23-250, #23-251, #23-252, and #23-253 accepting sewer cleaning and televising proposals for 2024 pavement management program projects.

Adopt Resolutions #23-250, #23-251, #23-252, and #23-253 accepting sewer cleaning and televising proposals for 2024 pavement management program projects.