5.18.
| CC Regular Session |
| Meeting Date: | 01/09/2024 |
| Primary Strategic Plan Initiative: | {ud_pd7} |
Information
Title
Adopt Resolution #24-014 Approving Plans and Specifications and Authorizing Advertisement for Bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #24-014 ordering plans and specifications and authorizing advertisement for bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
Background:
City Improvement Project #24-02 proposes to reconstruct the streets within the Halls Dover Acres subdivision, generally located east of Nowthen Boulevard between 157th Lane and 158th Lane. The 2024 – 2033 Capital Improvement Program (CIP) identifies the streets within the Halls Dover Acres subdivision for street reconstruction in 2024. A street segment summary for the project is attached to this case.
Project History
Pavement History
The streets within Halls Dover Acres were built in 1976. The streets received an overlay improvement in 1990, which included widening the pavement width to 24 feet. Following the overlay, crack seal / seal coat improvements were completed in 1996 and 2004. Maintenance crews have performed patching over the last several years, including extensive patching in 2023.
Existing Conditions
The streets are 24 feet wide rural sections with drainage swales adjacent to the roadway, totaling 0.98 miles in length. Traffic counts have not been taken, but Staff anticipates higher than typical neighborhood traffic along 157th Lane, due to the daycare center located at the intersection of 157th Lane and Nowthen Boulevard, but not rising to the level of a collector street.
Sewer and water exist in the subdivision to the east, but the Halls Dover Acres subdivision is not located within the MUSA. The 2040 Comprehensive Plan proposed water system improvements does include extending 12-inch trunk watermain along 157th lane from Potassium Street to Nowthen Boulevard as part of a trunk system loop. This trunk watermain extension is proposed to occur as part of this project.
Proposed Improvements
Staff review of the geotechnical report found generally sandy subsoils, ideal for both roadway embankment and utility support, throughout the project area. Because of this, subsoil corrections are not anticipated, and the full-depth reclamation (FDR) design process will be used. The proposed alignments and profiles of the streets are proposed to generally match existing alignments and profiles. However, Staff found the roadway curves and centerlines tend to meander within the right-of-way, which will cause the edge of pavement to move several inches horizontally, and up to a foot from existing in places. Additionally, Staff found the existing roadway crown varies significantly throughout the project, with some areas having no crown or unanticipated sections with super elevation where the entire street surface slopes in one direction. This project proposes to place a 3-percent crown throughout, which has become standard practice for rural street reconstructions in Ramsey to ensure adequate drainage will be maintained. The proposed pavement section is 3.5-inches new bituminous pavement over 4-inches aggregate base. The aggregate base will be made up of reclamation material. Driveway aprons will extend back approximately 8 feet to tie the driveways into the new pavement, materials are proposed to match existing.
In general, the current swales along the streets within Halls Dover Acres are not proposed to be re-graded as part of this project. Staff is aware of standing water issues within the Radium Circle cul-de-sac, which are proposed to be addressed. Additionally, the existing swale at the northwest quadrant of 157th Lane and Radium Street has filled in over the years, completely covering the culvert. The soils are so well draining that water does not stand however, Staff must do grading work in the ditch for the new culvert to be properly installed. Otherwise, due to the nature of street reconstruction, the in-slopes of the swales along the pavement will likely be disturbed approximately 4 to 6 feet off the edge of pavement. No changes to the current drainage patterns are proposed. The existing culverts crossing the streets are proposed to be removed and replaced to ensure the culverts will remain functional through the proposed 60-year design life of the street.
A 12-inch trunk watermain is proposed to be extended from the existing end of the main at Potassium Street, at the east edge of the Halls Dover Acres plat, and along 157th Lane to Nowthen Boulevard. From there, the watermain will follow Nowthen Boulevard to Sunfish Lake Boulevard, and connect to an existing trunk watermain stub off of the Sodium Way cul-de-sac. In total, the trunk watermain extension is approximately 2,100 lineal feet. Additionally, an 8-inch watermain line is proposed to extend down the Radium Street stub to the south, to serve future development to the south. Hydrants are proposed to be added at the corner of 157th Lane and Nowthen Boulevard, 157th Lane and Radium Street, and at the end of the stub on Radium Street. Because Halls Dover Acres is not in the MUSA, the project does not propose to extend sanitary sewer to the subdivision.
Staff has received some inquiries from residents whether water and sewer will be available for hook-up during the project, though no formal requests have been received yto date. Because the subdivision is not within the MUSA, sanitary sewer hook-ups would require a comprehensive plan amendment, and would delay the project beyond 2024 construction. There are some instances of properties within the City connecting to municipal water and not municipal sewer, staying on a private septic system, though it is not a common occurrence. Based on direction from the Public Works Committee, Staff mailed letters to the properties along the trunk watermain route to inquire if there is interest in connecting to municipal water.
Preliminary Schedule Remaining
Bid Opening
Staff proposes to open bids on February 21, 2024, and to present the bid results to the City Council on February 27, 2024, for award of a construction contract to the lowest responsible bidder.
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
The proposed improvements are designated as City Improvement Project #24-02, Hall’s Dover Acres Street Reconstructions.
The purpose of this case is to adopt Resolution #24-014 ordering plans and specifications and authorizing advertisement for bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
Background:
City Improvement Project #24-02 proposes to reconstruct the streets within the Halls Dover Acres subdivision, generally located east of Nowthen Boulevard between 157th Lane and 158th Lane. The 2024 – 2033 Capital Improvement Program (CIP) identifies the streets within the Halls Dover Acres subdivision for street reconstruction in 2024. A street segment summary for the project is attached to this case.
Project History
- 2024 – 2033 Capital Improvement Program – listed as street reconstruction for 2024.
- June 13, 2023, Resolution #23-130, the Ramsey City Council accepted proposals for topographic survey of the project area.
- June 27, 2023, Resolution #23-129, the Ramsey City Council accepted proposals for geotechnical report of the project area.
- August 22, 2023, Resolution #23-198, the Ramsey City Council ordered Staff to prepare plans and specifications.
- November 21, 2023, the Ramsey Public Works Committee recommended the project include the proposed trunk watermain extension, including allowing service connections to properties along the route of the trunk watermain.
Pavement History
The streets within Halls Dover Acres were built in 1976. The streets received an overlay improvement in 1990, which included widening the pavement width to 24 feet. Following the overlay, crack seal / seal coat improvements were completed in 1996 and 2004. Maintenance crews have performed patching over the last several years, including extensive patching in 2023.
Existing Conditions
The streets are 24 feet wide rural sections with drainage swales adjacent to the roadway, totaling 0.98 miles in length. Traffic counts have not been taken, but Staff anticipates higher than typical neighborhood traffic along 157th Lane, due to the daycare center located at the intersection of 157th Lane and Nowthen Boulevard, but not rising to the level of a collector street.
Sewer and water exist in the subdivision to the east, but the Halls Dover Acres subdivision is not located within the MUSA. The 2040 Comprehensive Plan proposed water system improvements does include extending 12-inch trunk watermain along 157th lane from Potassium Street to Nowthen Boulevard as part of a trunk system loop. This trunk watermain extension is proposed to occur as part of this project.
Proposed Improvements
Staff review of the geotechnical report found generally sandy subsoils, ideal for both roadway embankment and utility support, throughout the project area. Because of this, subsoil corrections are not anticipated, and the full-depth reclamation (FDR) design process will be used. The proposed alignments and profiles of the streets are proposed to generally match existing alignments and profiles. However, Staff found the roadway curves and centerlines tend to meander within the right-of-way, which will cause the edge of pavement to move several inches horizontally, and up to a foot from existing in places. Additionally, Staff found the existing roadway crown varies significantly throughout the project, with some areas having no crown or unanticipated sections with super elevation where the entire street surface slopes in one direction. This project proposes to place a 3-percent crown throughout, which has become standard practice for rural street reconstructions in Ramsey to ensure adequate drainage will be maintained. The proposed pavement section is 3.5-inches new bituminous pavement over 4-inches aggregate base. The aggregate base will be made up of reclamation material. Driveway aprons will extend back approximately 8 feet to tie the driveways into the new pavement, materials are proposed to match existing.
In general, the current swales along the streets within Halls Dover Acres are not proposed to be re-graded as part of this project. Staff is aware of standing water issues within the Radium Circle cul-de-sac, which are proposed to be addressed. Additionally, the existing swale at the northwest quadrant of 157th Lane and Radium Street has filled in over the years, completely covering the culvert. The soils are so well draining that water does not stand however, Staff must do grading work in the ditch for the new culvert to be properly installed. Otherwise, due to the nature of street reconstruction, the in-slopes of the swales along the pavement will likely be disturbed approximately 4 to 6 feet off the edge of pavement. No changes to the current drainage patterns are proposed. The existing culverts crossing the streets are proposed to be removed and replaced to ensure the culverts will remain functional through the proposed 60-year design life of the street.
A 12-inch trunk watermain is proposed to be extended from the existing end of the main at Potassium Street, at the east edge of the Halls Dover Acres plat, and along 157th Lane to Nowthen Boulevard. From there, the watermain will follow Nowthen Boulevard to Sunfish Lake Boulevard, and connect to an existing trunk watermain stub off of the Sodium Way cul-de-sac. In total, the trunk watermain extension is approximately 2,100 lineal feet. Additionally, an 8-inch watermain line is proposed to extend down the Radium Street stub to the south, to serve future development to the south. Hydrants are proposed to be added at the corner of 157th Lane and Nowthen Boulevard, 157th Lane and Radium Street, and at the end of the stub on Radium Street. Because Halls Dover Acres is not in the MUSA, the project does not propose to extend sanitary sewer to the subdivision.
Staff has received some inquiries from residents whether water and sewer will be available for hook-up during the project, though no formal requests have been received yto date. Because the subdivision is not within the MUSA, sanitary sewer hook-ups would require a comprehensive plan amendment, and would delay the project beyond 2024 construction. There are some instances of properties within the City connecting to municipal water and not municipal sewer, staying on a private septic system, though it is not a common occurrence. Based on direction from the Public Works Committee, Staff mailed letters to the properties along the trunk watermain route to inquire if there is interest in connecting to municipal water.
Preliminary Schedule Remaining
- Council Approves Plans and Specifications / Authorizes Ad for Bids
- January 9, 2024
- Staff Receives Bids
- February 21, 2024
- Council Awards Contract to the Lowest Responsible Bidder
- February 27, 2024
- Contractor Begins Construction
- Spring 2024
- Contractor Substantially Completes Construction
- Watermain construction in-place
- New bituminous pavement in-place, topsoil and seed in-place
- August 2, 2024
- Contractor Final Completion
- Watermain testing complete
- Verify final restoration; punch list created
- August 30, 2024
Bid Opening
Staff proposes to open bids on February 21, 2024, and to present the bid results to the City Council on February 27, 2024, for award of a construction contract to the lowest responsible bidder.
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
The proposed improvements are designated as City Improvement Project #24-02, Hall’s Dover Acres Street Reconstructions.
Notification:
If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday, January 12, and again on Friday, January 19, 2024 in the City’s official newspaper, the Anoka Union Herald. Plans are also advertised on the QuestCDN website, which directly notifies contractors interested in bidding these types of projects.
Additionally, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City improvement webpages with the most current project information. This can be found on the City website, Engineering Department page.
Additionally, letters will be mailed to property owners with updates on the project status. Engineering Staff maintains City improvement webpages with the most current project information. This can be found on the City website, Engineering Department page.
Observations/Alternatives:
Observations:
To date, no property owners have requested connection to municipal water as part of this project. If requests occur prior to bid opening, an addendum to the plans will add the service connection. Any connection would also require an agreement between the property owner and City, to cover the costs of the service connection. If requests to connect to municipal water are received after a contract is awarded, Staff will request City Council approval to add such connections on a case by case basis.
These streets received significant pothole patching in 2023 in an attempt to hold the streets together until they are reconstructed. If this project is not awarded in 2024, additional pothole patching will be required annually until the streets are reconstructed.
Alternatives:
Motion to adopt Resolution #24-014 ordering plans and specifications and authorizing advertisement for bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
To date, no property owners have requested connection to municipal water as part of this project. If requests occur prior to bid opening, an addendum to the plans will add the service connection. Any connection would also require an agreement between the property owner and City, to cover the costs of the service connection. If requests to connect to municipal water are received after a contract is awarded, Staff will request City Council approval to add such connections on a case by case basis.
These streets received significant pothole patching in 2023 in an attempt to hold the streets together until they are reconstructed. If this project is not awarded in 2024, additional pothole patching will be required annually until the streets are reconstructed.
Alternatives:
Motion to adopt Resolution #24-014 ordering plans and specifications and authorizing advertisement for bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds, Stormwater Utility Funds, and Water Utility Funds.
Staff has completed project cost estimates based on final plans and anticipated 2024 construction costs. The total estimated project cost is $1,177,209, which includes 23-percent indirect costs for administrative, engineering, finance, and legal costs. Final project costs will be dependent upon actual bid pricing and quantities.
Staff has completed project cost estimates based on final plans and anticipated 2024 construction costs. The total estimated project cost is $1,177,209, which includes 23-percent indirect costs for administrative, engineering, finance, and legal costs. Final project costs will be dependent upon actual bid pricing and quantities.
- Street Construction Costs $534,050
- Indirect Costs $122,832
- Storm Sewer Construction Costs $63,645
- Indirect Costs $14,638
- Watermain Construction Costs $359,385
- Indirect Costs $82,659
- Total Estimated Costs $1,177,209
Recommendation:
Staff recommends adopting Resolution #24-014 ordering plans and specifications and authorizing advertisement for bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
On November 21, 2023 the Ramsey Public Works Committee reviewed the improvement project and supported including the trunk watermain extension as part of the project. Additionally, the committee supported allowing property owners along the trunk watermain route to connect to City water, if they are interested and ready to connect. Following the meeting, Staff sent letters out to the affected property owners, inquiring if they wish to make the connection.
On November 21, 2023 the Ramsey Public Works Committee reviewed the improvement project and supported including the trunk watermain extension as part of the project. Additionally, the committee supported allowing property owners along the trunk watermain route to connect to City water, if they are interested and ready to connect. Following the meeting, Staff sent letters out to the affected property owners, inquiring if they wish to make the connection.
Action:
Adopt Resolution #24-014 ordering plans and specifications and authorizing advertisement for bids for Halls Dover Acres Street Reconstructions, Improvement Project #24-02.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 01/04/2024 09:07 AM |
| Brian Hagen | Brian Hagen | 01/04/2024 10:29 AM |
- Form Started By:
- Joe Feriancek
- Started On:
- 12/20/2023 01:32 PM
- Final Approval Date:
- 01/04/2024