Adopt Resolution #24-045 Approving the 2024 Playground Replacement Plan - Alpine and River's Bend Parks

Late in 2021, City Council approved the Playground Replacement Policy which informs the City on which playgrounds are to be replaced and when. In 2022, the City removed two small antiquated play structures that did not merit replacement, and refurbished the playgrounds at both Peltzer and Rabbit Parks pursuant to the policy and plan. The next candidate for replacement was Alpine Park and one of the subjects of this case.

In May 2023, the Park & Recreation Commission met at Alpine Park to assess the project, and it was discussed that the playground at River's Bend was experiencing the need for frequent deck board repair—and perhaps River's Bend should be replaced before Alpine Park's playground.  The consensus of the Commission was that staff should evaluate both and develop a plan and priority for the refurbishment or replacement of the two playgrounds and which should occur first and in which year.

Notifications are not required for this proposed project, and as both Alpine and River's Bend Park's are community parks (versus a neighborhood park), a mailer seeking comment on the playground's proposed replacement is probably not needed, as the majority of people using either of the two playgrounds are not likely to be from the immediate adjoining areas.  Additionally, a Public Hearing was conducted by City Council on the Capital Improvement Plan, which included these two parks.

In examining River's Bend Parks playground, it was determined that the playground had significant play value (number and diversity of play components) and was mostly in good shape except for the 14 wooden decks. The playground is shaded by the trees to the immediate south, and therefore there is lichen on some of the north-facing components, and the shade has contributed to the premature decay of many individual deck boards.  Staff's overall assessment was that the playground was an appropriate candidate for refurbishment, rather than replacement. To determine this feasibility, staff issued the attached Request for Proposal (RFP) that addressed the play equipment's deficiencies.  

The RFP was sent to 13 contractors specializing in this type of work, and three proposals were received back in the amounts of; $25,776, 23,000, and $13,169. The lowest proposal was submitted by Contracting Solutions Inc., a competent contractor and regular installer for the city's playground projects.

The above solution for addressing River's Bend Park's playground would allow the city to address two playgrounds in 2024 for the estimated amount of $100,000 per year (2023 and 2024) identified in the Playground Replacement Plan and Policy.  (A playground was not refurbished or replaced in 2023.)  The following is the Park & Recreation Commission's recommendation on how this may come to bear based upon the above, and the proposals received for Alpine Park:

♦ Refurbish River's Bend Park's playground               $13,169
♦ New Engineered Wood Fiber (surfacing)                    $7,151.28

♦ New playground for Alpine Park                              $150,000
♦ Playground area improvements/contingency              $25,000
                                                                  Total          $195,320.28     

The RFP for the Alpine Park project was due to the city on January 8th 2024.  Thereafter, a three-judge panel was convened to review and rank the proposals for the Commission's consideration, and the findings and analysis were presented at the regular Park & Recreation Commission meeting. The Commission concurred with the judges' evaluations and the above cost break-out constitutes the recommended playground replacement plan for 2024.  Additional background and an overview of this project will be presented at the Council meeting.

Pursuant to the Playground Replacement Policy, funding for the playground's refurbishment and replacements would be from the Lawful Gambling Fund.

The Park & Recreation Commission and staff, recommend the scope of work identified above for the playground improvements for both Alpine Park and River's Bend Park at a not-to-exceed amount of $200,000 for the two community parks.

Motion to Adopt Resolution #24-045 authorizing up to $200,000 from the Lawful Gambling Fund for the refurbishment of River's Bend Park's playground and the replacement of Alpine Park's playground, pursuant to the proposals received and the Playground Replacement Plan and Policy.