Adopt Resolution #24-034 Amending Scope of Improvement Project #24-05, MSA Xkimo Street Reconstruction to Include Streets within Riversbend 3^rd, 4^th, and Plaza Subdivisions

Purpose:
The purpose of this case is to adopt Resolution #24-034 amending the scope of Improvement Project #24-034, MSA Xkimo Street Reconstruction to include the streets within the Riversbend 3^rd, 4^th, and Plaza subdivisions.
 
Background:
On August 22, 2023, the Ramsey City Council directed the Mayor and City Administrator to execute the proposal from Hakanson Anderson to prepare final plans and specifications for MSA Xkimo Street Reconstruction, Improvement Project #24-05. This project proposes to reconstruct 0.29 miles of Xkimo Street between 142^nd Avenue and Trunk Highway 47.
 
During the public open house for this improvement project held on December 14, 2023, Staff received comments from residents on how poor the condition of the pavement on the cul-de-sacs adjacent to Xkimo Street are.
 
Staff is aware of the poor condition of the 143^rd Avenue, 143^rd Lane and Xkimo Court cul-de-sacs adjacent to Xkimo Street, and believe extensive patching will likely be required annually on the streets until the streets are reconstructed. The Xkimo Street cul-de-sac, which is the continuation of the street south of 142^nd Avenue will likely require some patching in the coming years, though not to the extent of the other three. During sight plan review, Staff noted block cracking and additional alligator cracking on the edge of the pavement, which was not apparent or noted during the PASER evaluations in the summer. Due to this, Staff does not feel a pavement overlay is the most economical pavement treatment for this segment and a reclamation type reconstruction is recommended.
 
The current 2024 through 2033 10-year Capital Improvement Program (CIP) proposes street reconstruction of Riversbend 3^rd and 4^th in 2027. The CIP proposes a pavement mill and overlay of Riversbend Plaza (Xkimo Street cul-de-sac) in 2027. Staff proposes to move the improvements up to 2024 and to include, as part of the MSA Xkimo Street Reconstruction project, as street reconstructions.
 
Hakanson Anderson is currently working on plan development for MSA Xkimo Street Reconstruction. City Staff has had some initial discussions with Hakanson, and it’s not believed adding the additional streets will impact the project timelines. Currently, Staff is anticipating bringing final plans to City Council in March for approval, allowing bid opening to occur in late March or April, and construction to begin in May to June of 2024.

If City Council approves addition of the Riversbend 3^rd, 4^th and Plaza subdivisions, Staff will mail project update letters to property owners impacted by these improvements.

Observations:
Addition of the additional streets may require some additional design work by Hakanson Anderson. Because the existing concrete curb and gutter is generally in good condition, only spot replacements are required. This will additionally reduce the amount of additional plan development time required. If the City Council approves expanding the scope of the project, City Staff will discuss with Hakanson Anderson, and determine if an addendum to their proposal is required.
 
Staff feels adding these subdivisions to Improvement Project #24-05 will have an overall cost savings for the City by avoiding potentially 3-4 seasons of pothole patching maintenance. At the same time, this allows maintenance crews to focus their efforts in different neighborhoods. Additionally, because as it stands Xkimo Street and the individual cul-de-sacs are not large projects, combining them may have construction mobilization savings.
 
Alternatives:
Motion to adopt Resolution #24-034 amending the scope of Improvement Project #24-034, MSA Xkimo Street Reconstruction to include the streets within the Riversbend 3^rd, 4^th, and Plaza subdivisions.

Funding for the improvements within the Xkimo Street right of way is proposed to come from a combination of Municipal State Aid fund and Storm Water Utility Funds. Improvements within the Riversbend 3^rd, Riversbend 4^th and Riversbend Plaza subdivisions is proposed to come from a combination of Pavement Management Funds and Storm Water Utility Funds. Improvements to the existing watermain and sanitary sewer are not anticipated, but if necessary, would be funded by their associated utility funds.
 
CIP Level Estimates:

Subdivision	MSA Funds	PM Funds	Storm Sewer Funds	Total
MSA Xkimo Street (142nd Ave / TH 47)	$435,000	-	$65,250	$500,250
Riversbend 3rd & 4th		$146,775	$22,016	$168,791
Riversbend Plaza		$198,000	$29,700	$227,700
Funding Totals	$435,000	$344,775	$116,966	$896,741

At previous Public Works Committee meetings, including the November 21, 2023 meeting during review of the 2024 MSA and Neighborhood Overlay Improvement projects, the committee has made recommendations to complete improvements of entire subdivisions when possible and practical. This avoids going into the same area multiple times, and minimizing disturbance and impacts to the property owners.
 
On January 16, 2024, the Ramsey Public Works Committee unanimously recommended adding the cul-de-sac streets within the Riversbend 3^rd, 4^th and Plaza subdivisions to the MSA Xkimo Street Reconstruction, Improvement Project #24-05.
 
Staff recommends adopting Resolution #24-034 amending the scope of Improvement Project #24-034, MSA Xkimo Street Reconstruction to include the streets within the Riversbend 3^rd, 4^th and Plaza subdivisions.

Action:
Motion Resolution #24-034 amending the scope of Improvement Project #24-034, MSA Xkimo Street Reconstruction to include the streets within the Riversbend 3^rd, 4^th and Plaza subdivisions.