Adopt Resolution #24-044 Approving Plans and Specifications and Authorizing Advertisement for Bids for 2024 Crack Seal Improvements, Improvement Project #24-08

Purpose:
The purpose of this case is to adopt Resolution #24-044 approving plans and specifications and authorizing advertisement for bids for 2024 Crack Seal Improvements, Improvement Project #24-08.
 
Background:
Crack seal improvements are completed annually, on between 10 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
 
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter, and utility castings. Reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
 
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
A total of 13.70 miles of public street segments proposed to receive crack seal improvements in 2024. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Selected streets generally have PASER values between 7 and 10.
 
Plans and specifications for the 2024 Crack Sealing Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
 
Preliminary Schedule Remaining

• Bids are publicly opened
  • March 4, 2024
• Council awards contract to the lowest responsible bidder
  • March 12, 2024
• Contractor begins improvements
  • Late April / early May 2024
• Contractor completes improvements
  • May 31, 2024

 
 
Project Coordination
Outside of pothole patching, major street maintenance in 2024 includes crack sealing, pavement rejuvenation, and pavement striping. Pavement striping generally occurs on MSA streets, and the project has not yet been started. Staff is aware of several street segments proposed to be within both the crack seal and pavement rejuvenation project, similar to 2023. Because of this, Staff is generally proposing to schedule pavement maintenance projects accordingly:
 
May                 Crack Seal
June / July       Pavement Striping
July / August   Pavement Rejuvenation
 
As we continue with the annual pavement maintenance, the ultimate goal is to not require street segments to have overlapping projects on the same year, but to catch up with pavement rejuvenating and pavement striping, this cannot be avoided in 2024.
 
Bid Opening
Staff proposes to open bids on March 4, 2024, and to present the bid results to City Council on March 12, 2024 for award of a construction contract to the lowest responsible bidder.

If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday, January 26, and again on Friday, February 2, 2024 in the City’s official newspaper, the Anoka Union Herald.
 
Letters are not mailed to property owners for crack seal improvements due to the relatively minor impacts to property owners and the traveling public during these projects. Engineering Staff maintains a project webpage which will be updated with the most current project information.

Alternatives:
Motion to adopt Resolution #24-044 approving plans and specifications and authorizing advertisement for bids for 2024 Crack Seal Improvements, Improvement Project #24-08.

Estimated project costs for the proposed 2024 Crack Seal Improvements total $165,000 This includes 5% indirect costs for administrative, engineering, legal and financing.
 
The City budgeted $575,000 for crack seal and pavement rejuvenation improvements in 2024.
 
City Staff proposed to administer and inspect construction in-house, as part of their normal duties.

On January 16, 2024 the Ramsey Public Works Committee reviewed the improvement project and recommended City Council approve plans and specifications and authorize advertisement for bids for 2024 Crack Seal Improvements, Improvement Project #24-08.
 
Staff recommends adopting Resolution #24-044 approving plans and specifications and authorizing advertisement for bids for 2024 Crack Seal Improvements, Improvement Project #24-08.

Adopt Resolution #24-044 approving plans and specifications and authorizing advertisement for bids for 2024 Crack Seal Improvements, Improvement Project #24-08.