7.4.
| CC Regular Session |
| Meeting Date: | 03/12/2024 |
| Primary Strategic Plan Initiative: | {ud_pd4} |
Information
Title:
Adopt Resolution #24-069 Accepting Bids and Awarding Contract for 2024 Crack Seal Improvements, Improvement Project #24-08
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #24-069 accepting bids and awarding contract for 2024 Crack Seal Improvements, Improvement Project #24-08.
Background:
Crack seal improvements are completed annually on between 10 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter, and utility castings. Reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth years following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule, it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
A total of 13.32 miles of public street segments are proposed to receive crack seal improvements in 2024. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Selected streets generally have PASER values between 7 and 10.
Plans and specifications for the 2024 Crack Sealing Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
Preliminary Schedule Remaining
Project Coordination
Outside of pothole patching, major street maintenance in 2024 includes crack sealing, pavement rejuvenation, and pavement striping. Pavement striping generally occurs on MSA streets. Staff are aware of several street segments proposed to be within both the crack seal and the pavement rejuvenation projects, similar to 2023. Because of this, Staff is generally proposing to schedule pavement maintenance projects as follows:
May Crack Seal
June / July Pavement Striping
July / August Pavement Rejuvenation
As we continue with annual pavement maintenance projects, the ultimate goal is to not have overlapping projects in the same year, but this cannot be avoided in 2024.
The proposed improvements are designated as City Improvement Project #24-08, 2024 Crack Seal Improvements.
The purpose of this case is to adopt Resolution #24-069 accepting bids and awarding contract for 2024 Crack Seal Improvements, Improvement Project #24-08.
Background:
Crack seal improvements are completed annually on between 10 and 23 miles of public street segments to cost-effectively maximize the life of the bituminous pavement.
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter, and utility castings. Reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
The City’s current pavement maintenance schedule calls for public streets to be crack sealed the third, seventh, and fourteenth years following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule, it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
A total of 13.32 miles of public street segments are proposed to receive crack seal improvements in 2024. These street segments were selected based on age, pavement maintenance history, and Pavement and Surface Evaluation Rating (PASER) values. Selected streets generally have PASER values between 7 and 10.
Plans and specifications for the 2024 Crack Sealing Improvements were prepared in-house as part of Staff’s normal duties. A copy of the plans is attached to this case.
Preliminary Schedule Remaining
- Council awards contract to the lowest responsible bidder
- March 12, 2024
- Contractor begins improvements
- Late April / early May 2024
- Contractor completes improvements
- May 31, 2024
Project Coordination
Outside of pothole patching, major street maintenance in 2024 includes crack sealing, pavement rejuvenation, and pavement striping. Pavement striping generally occurs on MSA streets. Staff are aware of several street segments proposed to be within both the crack seal and the pavement rejuvenation projects, similar to 2023. Because of this, Staff is generally proposing to schedule pavement maintenance projects as follows:
May Crack Seal
June / July Pavement Striping
July / August Pavement Rejuvenation
As we continue with annual pavement maintenance projects, the ultimate goal is to not have overlapping projects in the same year, but this cannot be avoided in 2024.
The proposed improvements are designated as City Improvement Project #24-08, 2024 Crack Seal Improvements.
Notification:
Advertisements were published in the Anoka Union Herald on January 26 and February 2, 2024. Bids were also advertised on-line on Quest CDN.
Letters are not mailed to property owners for crack seal improvements due to the relatively minor impacts to property owners and the traveling public during these projects. Engineering Staff maintains a project webpage which will be updated with the most current project information.
Letters are not mailed to property owners for crack seal improvements due to the relatively minor impacts to property owners and the traveling public during these projects. Engineering Staff maintains a project webpage which will be updated with the most current project information.
Time Frame/Observations/Alternatives:
Time Frame:
Staff estimates up to 10 minutes will be required to present the case and answer questions.
Alternatives:
Alternative #1 – Motion to adopt Resolution #24-069 accepting bids and awarding contract for 2024 Crack Seal Improvements, Improvement Project #24-08.
Alternative #2 – Motion of other.
Staff estimates up to 10 minutes will be required to present the case and answer questions.
Alternatives:
Alternative #1 – Motion to adopt Resolution #24-069 accepting bids and awarding contract for 2024 Crack Seal Improvements, Improvement Project #24-08.
Alternative #2 – Motion of other.
Funding Source:
Bids were advertised in the Anoka Union Herald on January 26 and February 2, 2024. On March 4, 2024 a total of five (5) bids were received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of Northwest Asphalt & Maintenance of Thief River Falls, Minnesota, in the amount of $128,714.88 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 5-percent brings the total project costs to $135,150.62.
Per the final plans and specifications, estimated construction costs were $155,119.00. After adding 5-percent for indirect costs for administrative, engineering, finance and legal costs, estimated project costs totaled $162,874.95.
The low bid is 17-percent lower than the engineer’s estimate.
City Staff proposes to administer and inspect construction.
Plans and specifications were prepared in-house as part of Staff’s normal duties.
| Contractor | Total Bid |
| Northwest Asphalt & Maintenance | $128,714.88 |
| Two Brothers Paving | $146,538.68 |
| Allied Blacktop Company | $256,300.24 |
| Asphalt Surface Technologies Corp. | $309,812.60 |
| Fahrner Asphalt Sealers, L.L.C. | $330,416.72 |
| Engineer’s Estimate | $155,119.00 |
The bid of Northwest Asphalt & Maintenance of Thief River Falls, Minnesota, in the amount of $128,714.88 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 5-percent brings the total project costs to $135,150.62.
Per the final plans and specifications, estimated construction costs were $155,119.00. After adding 5-percent for indirect costs for administrative, engineering, finance and legal costs, estimated project costs totaled $162,874.95.
The low bid is 17-percent lower than the engineer’s estimate.
City Staff proposes to administer and inspect construction.
Plans and specifications were prepared in-house as part of Staff’s normal duties.
Recommendation:
Staff recommends adopting Resolution #24-069 accepting bids and awarding contract for 2024 Crack Seal Improvements, Improvement Project #24-08.
Outcome/Action:
Motion to adopt Resolution #24-069 accepting bids and awarding contract for 2024 Crack Seal Improvements, Improvement Project #24-08.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 03/06/2024 01:31 PM |
| Brian Hagen | Brian Hagen | 03/06/2024 02:24 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 03/01/2024 03:23 PM
- Final Approval Date:
- 03/06/2024