5.1.
| Public Works Committee |
| Meeting Date: | 03/19/2024 |
| Primary Strategic Plan Initiative: | {ud_pd8} |
Title:
Consider recommending City Council Approving Plans and Specifications and Authorizing Advertisement for Bids for MSA Xkimo Street Reconstruction, Improvement Project #24-05
Purpose/Background:
Purpose:
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisement for bids for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Background:
The 2024 – 2033 Capital Improvement Program (CIP) identifies Xkimo Street between 142nd Avenue and Saint Francis Boulevard (TH 47) for street reconstruction in 2024. Additionally, the CIP identifies pavement improvements to the streets within the Riversbend 3rd, Riversbend 4th, and Riversbend Plaza subdivisions in 2027. Previous City Council action has proposed moving the 2027 improvements up to 2024, and combining with the Xkimo Street project. The streets total approximately 3,500 lineal feet (0.66 miles) in length.
Project History
Pavement History
The streets were built between 1985 and 2000, with the majority of construction occurring between 1993 and 1995. Riversbend Plaza (Xkimo Street cul-de-sac south of 142nd Avenue), the only street constructed in 1985, received an overlay improvement in 2010. No other street segments have received an overlay improvement. All other street segments received crack seal / seal coat improvements in 2001 and 2011. Maintenance crews have performed patching over the last several years, including extensive patching in 2023.
Existing Conditions
Xkimo Street between 142nd Avenue and Saint Francis Boulevard (TH 47) is 42 feet wide urban section with storm sewer catch basins in the curb line. Average daily traffic is approximately 2,050 vehicles. The west side of Xkimo Street is approximately 50-percent developed commercial, including a business park and gas station. The east side and adjacent cul-de-sacs are single-family residential. The Riversbend 3rd, 4th, and Plaza subdivisions are 31 feet wide urban section.
Sewer and water exist under all the streets within the project area. During project design, these utilities were televised, with only three small storm sewer issues discovered.
Proposed Improvements
This project proposes to reconstruct Xkimo Street between 142nd Avenue and Saint Francis Boulevard (TH 47). Additionally, the adjacent cul-de-sac streets within the Riversbend 3rd, 4th, and Plaza subdivisions will be reconstructed.
During design, the majority of concrete curb and gutter was found to be in good condition, and generally spot curb and gutter replacement will be performed. This includes removal and replacement of the concrete median splitting Xkimo Street on the east leg of the Saint Francis Boulevard intersection. Complete removal of the median was considered; however, it is required to remain for traffic safety concerns.
Xkimo Street is a Municipal State Aid (MSA) street and must comply with State Aid design requirements. MSA design requires a 10-ton pavement strength design. This is proposed to be achieved using 6-inches of recycled full-depth reclamation aggregate base under 4.5-inches of new bituminous pavement. This same section will be used for the Xkimo Street cul-de-sac, which serves several commercial sites, and will handle more truck traffic than typical local streets.
The local streets including 143rd Avenue, 143rd lane, and Xkimo Court will be reconstructed to the current City standard pavement design. Proposed to be achieved using 4-inches of recycled full-depth reclamation aggregate base under 3.5-inches of new bituminous pavement.
An existing concrete sidewalk runs in the boulevard along the west side of Xkimo Street between 142nd Avenue and Saint Francis Boulevard. The project proposes a spot repairs to the sidewalk where it is damaged and where trip hazards occur. Additionally, 6 pedestrian ramps will be replaced to bring up to current ADA requirements. One existing pedestrian ramp, near Xkimo Court, is proposed to be removed. This is an unsafe crossing location, and pedestrian will be routed to the signalized crossing at Saint Francis Boulevard.
Stormwater runoff along the streets is collected by storm sewer inlets along Xkimo Street, which eventually flow into a pond adjacent to Rivers Bend Park, and eventually into the Rum River. Only minor repairs to 3 damaged sections of pipe and structures are proposed with this project.
Repairs are not proposed to municipal water with this project. Sanitary sewer repairs include replacing the existing sanitary sewer casting which are no long specified.
Preliminary Schedule Remaining
Additional Permitting
Plans are currently being routed through State Aid for approval, which is required before project bids can be accepted. Staff does not anticipate significant comments from State Aid which would require moving the proposed project bid opening.
Full plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisement for bids for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Background:
The 2024 – 2033 Capital Improvement Program (CIP) identifies Xkimo Street between 142nd Avenue and Saint Francis Boulevard (TH 47) for street reconstruction in 2024. Additionally, the CIP identifies pavement improvements to the streets within the Riversbend 3rd, Riversbend 4th, and Riversbend Plaza subdivisions in 2027. Previous City Council action has proposed moving the 2027 improvements up to 2024, and combining with the Xkimo Street project. The streets total approximately 3,500 lineal feet (0.66 miles) in length.
Project History
- August 22, 2023, Resolution #23-200, the Ramsey City Council executed a proposal from Hakanson Anderson to prepare final plans and specifications for MSA Xkimo Street Reconstruction.
- October 10, 2023, Resolution #23-251, the Ramsey City Council accepted a proposal from Hydro-Klean, LLC for cleaning and televising of the sanitary and storm sewer within the project area.
- November 14, 2023, Resolution #23-279, the Ramsey City Council accepted a proposal from Haugo Geotechnical Services, LLC to prepare a geotechnical report of the project area.
- January 16, 2024, the Ramsey Public Works Committee recommended the project include the streets within Riversbend 3rd, Riversbend 4th, and Riversbend Plaza.
- January 23, 2024, Resolution #24-034, the Ramsey City Council approved the addition of the streets within Riversbend 3rd, Riversbend 4th, and Riversbend Plaza subdivisions to Improvement Project #24-05, MSA Xkimo Street Reconstruction.
Pavement History
The streets were built between 1985 and 2000, with the majority of construction occurring between 1993 and 1995. Riversbend Plaza (Xkimo Street cul-de-sac south of 142nd Avenue), the only street constructed in 1985, received an overlay improvement in 2010. No other street segments have received an overlay improvement. All other street segments received crack seal / seal coat improvements in 2001 and 2011. Maintenance crews have performed patching over the last several years, including extensive patching in 2023.
Existing Conditions
Xkimo Street between 142nd Avenue and Saint Francis Boulevard (TH 47) is 42 feet wide urban section with storm sewer catch basins in the curb line. Average daily traffic is approximately 2,050 vehicles. The west side of Xkimo Street is approximately 50-percent developed commercial, including a business park and gas station. The east side and adjacent cul-de-sacs are single-family residential. The Riversbend 3rd, 4th, and Plaza subdivisions are 31 feet wide urban section.
Sewer and water exist under all the streets within the project area. During project design, these utilities were televised, with only three small storm sewer issues discovered.
Proposed Improvements
This project proposes to reconstruct Xkimo Street between 142nd Avenue and Saint Francis Boulevard (TH 47). Additionally, the adjacent cul-de-sac streets within the Riversbend 3rd, 4th, and Plaza subdivisions will be reconstructed.
During design, the majority of concrete curb and gutter was found to be in good condition, and generally spot curb and gutter replacement will be performed. This includes removal and replacement of the concrete median splitting Xkimo Street on the east leg of the Saint Francis Boulevard intersection. Complete removal of the median was considered; however, it is required to remain for traffic safety concerns.
Xkimo Street is a Municipal State Aid (MSA) street and must comply with State Aid design requirements. MSA design requires a 10-ton pavement strength design. This is proposed to be achieved using 6-inches of recycled full-depth reclamation aggregate base under 4.5-inches of new bituminous pavement. This same section will be used for the Xkimo Street cul-de-sac, which serves several commercial sites, and will handle more truck traffic than typical local streets.
The local streets including 143rd Avenue, 143rd lane, and Xkimo Court will be reconstructed to the current City standard pavement design. Proposed to be achieved using 4-inches of recycled full-depth reclamation aggregate base under 3.5-inches of new bituminous pavement.
An existing concrete sidewalk runs in the boulevard along the west side of Xkimo Street between 142nd Avenue and Saint Francis Boulevard. The project proposes a spot repairs to the sidewalk where it is damaged and where trip hazards occur. Additionally, 6 pedestrian ramps will be replaced to bring up to current ADA requirements. One existing pedestrian ramp, near Xkimo Court, is proposed to be removed. This is an unsafe crossing location, and pedestrian will be routed to the signalized crossing at Saint Francis Boulevard.
Stormwater runoff along the streets is collected by storm sewer inlets along Xkimo Street, which eventually flow into a pond adjacent to Rivers Bend Park, and eventually into the Rum River. Only minor repairs to 3 damaged sections of pipe and structures are proposed with this project.
Repairs are not proposed to municipal water with this project. Sanitary sewer repairs include replacing the existing sanitary sewer casting which are no long specified.
Preliminary Schedule Remaining
- Council approves plans and specifications / authorizes advertisement for bids
- March 26, 2024
- Staff receives bids
- May 8, 2024
- Council awards contract to the lowest responsible bidder
- May 14, 2024
- Contractor begins construction
- On or around June 1, 2024 (dependent on contractor’s schedule)
- Substantial completion
- August 31, 2024
- Final completion
- September 16, 2024
Additional Permitting
Plans are currently being routed through State Aid for approval, which is required before project bids can be accepted. Staff does not anticipate significant comments from State Aid which would require moving the proposed project bid opening.
Full plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Notification:
Notifications are not required with this case.
Time Frame/Observations/Alternatives:
Timeframe:
Staff estimates 15 minutes will be needed to present this case and respond to questions.
Alternatives:
Alternative #1 – Motion to recommending City Council approving plans and specifications and authorizing advertisement for bids for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Alternative #2 – Motion of other.
Staff estimates 15 minutes will be needed to present this case and respond to questions.
Alternatives:
Alternative #1 – Motion to recommending City Council approving plans and specifications and authorizing advertisement for bids for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Alternative #2 – Motion of other.
Funding Source:
Funding for the improvements within the Xkimo Street right of way is proposed to come from a combination of Municipal State Aid Funds, Pavement Management Funds, Storm Water Utility Funds and Sanitary Sewer Utility Funds. Improvements within the Riversbend 3rd, Riversbend 4th, and Riversbend Plaza subdivisions is proposed to come from a combination of Pavement Management Funds, Storm Water Utility Funds and Sanitary Sewer Utility Funds. Improvements to the existing watermain are not anticipated, but if necessary would be funded by their associated utility funds. Funds below include 23-percent indirect costs for administrative, engineering, finance, and legal costs.
| MSA Funds | PM Funds | Storm Sewer Funds | Sanitary Sewer Funds | Total |
| $454,202.40 | $348,806.46 | $106,581.10 | $32,944.20 | $942,534.15 |
Recommendation:
Staff recommends Alternative #1.
Outcome/Action:
Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for MSA Xkimo Street Reconstruction, Improvement Project #24-05.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 03/14/2024 01:05 PM |
| Brian Hagen | Mariah Albrecht | 03/14/2024 01:06 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 03/12/2024 08:02 AM
- Final Approval Date:
- 03/14/2024