5.12.
| CC Regular Session |
| Meeting Date: | 04/23/2024 |
| Primary Strategic Plan Initiative: | {ud_pd7} |
Information
Title
Adopt Resolution #24-111 Approving Plans and Specifications and Authorizing Advertisement for Bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Background:
Rejuvenator Use History
In 2019, the City Council indefinitely suspended seal coat improvements due to observed issues of pavement striping under seal coat, which causes approximately the top inch of pavement to strip away from underlying pavement. These areas of striping originally show as small spots in the surface of the pavement, but quickly migrate across the pavement into large sections
In alignment with many other metro cities confronted with these same pavement issues, Staff feels pavement rejuvenators will provide the greatest overall benefit at the lowest cost. The City is proposing to use Reclamite, a maltene-based petroleum product with the ability to penetrate into asphalt pavement and restore reactive components (maltenes) which have been lost due to the nature process of oxidation.
Reclamite has been used nationally for more than 50 years and is proven to add 5 to 7 years of service life to pavements. The application is intended to be performed on pavements 5 years old or less, though several cities are completing pilot project applications on pavement sections older than 5 years. Staff will continue to monitor such applications and adjust future projects within the City of Ramsey based on observed results.
Future Considerations
Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result several newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB) along with MnROADs is one year into an evaluation of proprietary rejuvenators, including the most common used product in the metro area, Reclamite. Early results indicate Reclamite is performing well. Ideally, once the evaluation is complete, additionally reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, Staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator.
2024 Proposed Rejuvenator Improvements
The City’s current pavement maintenance schedule calls for public streets to receive pavement rejuvenator the second year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions. Additionally, in past years Staff has had to reduce the miles of street segments receiving pavement rejuvenation due to budget limitations.
A map of the proposed 2024 Pavement Rejuvenator Improvements is attached to this case. After revisions due to overall pavement maintenance budgeting, the project includes a total of 12.43 miles of public street segments across 34 subdivisions. 6.00 miles of the street segments are proposed to receive the rejuvenation on the 2-year schedule, having bituminous wear course placed in 2022. The remaining 6.43 miles were previously passed over due to budget restraints, but are still in the window where treatment is cost-effective.
Final plans and specifications were prepared in-house as part of Staff’s normal duties.
Preliminary Schedule Remaining
The proposed improvements are designated as City Improvement Project #24-09, 2024 Pavement Rejuvenation Improvements.
The purpose of this case is to adopt Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Background:
Rejuvenator Use History
In 2019, the City Council indefinitely suspended seal coat improvements due to observed issues of pavement striping under seal coat, which causes approximately the top inch of pavement to strip away from underlying pavement. These areas of striping originally show as small spots in the surface of the pavement, but quickly migrate across the pavement into large sections
In alignment with many other metro cities confronted with these same pavement issues, Staff feels pavement rejuvenators will provide the greatest overall benefit at the lowest cost. The City is proposing to use Reclamite, a maltene-based petroleum product with the ability to penetrate into asphalt pavement and restore reactive components (maltenes) which have been lost due to the nature process of oxidation.
Reclamite has been used nationally for more than 50 years and is proven to add 5 to 7 years of service life to pavements. The application is intended to be performed on pavements 5 years old or less, though several cities are completing pilot project applications on pavement sections older than 5 years. Staff will continue to monitor such applications and adjust future projects within the City of Ramsey based on observed results.
Future Considerations
Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result several newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB) along with MnROADs is one year into an evaluation of proprietary rejuvenators, including the most common used product in the metro area, Reclamite. Early results indicate Reclamite is performing well. Ideally, once the evaluation is complete, additionally reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, Staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator.
2024 Proposed Rejuvenator Improvements
The City’s current pavement maintenance schedule calls for public streets to receive pavement rejuvenator the second year following construction, reconstruction, and overlay improvements. However, while this is the typical maintenance schedule it is important to note that Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions. Additionally, in past years Staff has had to reduce the miles of street segments receiving pavement rejuvenation due to budget limitations.
A map of the proposed 2024 Pavement Rejuvenator Improvements is attached to this case. After revisions due to overall pavement maintenance budgeting, the project includes a total of 12.43 miles of public street segments across 34 subdivisions. 6.00 miles of the street segments are proposed to receive the rejuvenation on the 2-year schedule, having bituminous wear course placed in 2022. The remaining 6.43 miles were previously passed over due to budget restraints, but are still in the window where treatment is cost-effective.
Final plans and specifications were prepared in-house as part of Staff’s normal duties.
Preliminary Schedule Remaining
- Staff receives bids
- May 20, 2024
- Council awards contract to the lowest responsible bidder
- May 28, 2024
- Contractor begins construction
- July 2024
- Final Completion
- August 31, 2024
The proposed improvements are designated as City Improvement Project #24-09, 2024 Pavement Rejuvenation Improvements.
Notification:
If Council approves plans and specifications and authorizes advertisement for bids, bids will be advertised on Friday, April 26, and again on Friday, May 3, 2024 in the City’s official newspaper, the Anoka Union Herald.
Additionally, letters will be mailed to property owners prior to the work being performed, notifying parking restrictions and lawn sprinkling restrictions associated with the proposed project.
Additionally, letters will be mailed to property owners prior to the work being performed, notifying parking restrictions and lawn sprinkling restrictions associated with the proposed project.
Observations/Alternatives:
Observations:
Estimates are based off of final plans and an estimated cost per square yard per discussions with the Contractor.
Because the improvements are larger than past years, and the estimated costs are above the $175,000 cap for requesting proposals. This project is required to be publicly bid, though since Corrective Asphalt Materials are the soul source provider for Reclamite in our region, we are anticipating only one bid on this project.
Alternatives:
Motion to adopt Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Estimates are based off of final plans and an estimated cost per square yard per discussions with the Contractor.
Because the improvements are larger than past years, and the estimated costs are above the $175,000 cap for requesting proposals. This project is required to be publicly bid, though since Corrective Asphalt Materials are the soul source provider for Reclamite in our region, we are anticipating only one bid on this project.
Alternatives:
Motion to adopt Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Funding Source:
The City budgeted $575,000 for crack seal and pavement rejuvenator improvements in 2024. Municipal State Aid (MSA) street segments may be paid using MSA maintenance funds. Approximately 9-percent of the proposed project area is composed of MSA street segments. In addition, the City budgeted funds are proposed to be used for Improvement Project #24-54, 2024 Pavement Patching Contracted Services, which was authorized to advertise for bids at the April 9th City Council Meeting.
City Budgeted Funds $207,686.72
Municipal State Aid Funds $36,570.84
Total Project Costs $244,257.56
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.
City Budgeted Funds $207,686.72
Municipal State Aid Funds $36,570.84
Total Project Costs $244,257.56
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.
Recommendation:
On April 16, 2024, the Ramsey Public Works Committee reviewed the improvement project and recommended City Council approval of plans and specifications and authorization to advertise for bids.
Staff recommends adopting Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Staff recommends adopting Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Action:
Adopt Resolution #24-111 approving plans and specifications and authorizing advertisement for bids for 2024 Pavement Rejuvenation Improvements, Improvement Project #24-09.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 04/18/2024 12:39 PM |
| Brian Hagen | Brian Hagen | 04/18/2024 01:57 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 04/16/2024 09:01 AM
- Final Approval Date:
- 04/18/2024