Adopt Resolution #24-180 Accepting Bids and Awarding Contract for Improvement Project #22-17, Ramsey Villas North Sound Wall Improvements 

Purpose:
To adopt Resolution #24-180 accepting bids and awarding a construction contract for Improvement Project #22-17, Ramsey Villas North Sound Wall Improvements.  
 
Background:
This project was reviewed by the Public Works Committee during the following regularly scheduled Committee meetings;

• October 19, 2021
• January 18, 2022
• February 15, 2022
• May 17, 2022
• November 15, 2022
• April 16, 2024

 
AgendaQuick cases and meeting minutes from each of the PWC meetings are attached.  The cases and minutes contain all pertinent background information.
 
Also attached are the final construction plans prepared by City staff, which have been reviewed and approved by the Minnesota Department of Transportation (MnDOT), as well as a copy of executed Cooperative Construction Agreement #1056358, which allows the City to construct the sound wall within MnDOT right-of-way based on certain conditions.
 
Pursuant to Ramsey City Council Resolution #24-150, adopted May 28, 2024, the City Council approved final plans and specifications and authorized advertisements for bids, which were advertised in the Anoka County Union Herald on Friday, May 31, and Friday, June 7, 2024.

On July 1, 2024, three (3) bids were received, opened and tabulated, and the following bids were found to comply with the approved plans and specifications and advertisement for bids.
 

Contractor	Total Bid
Reshetar Systems, Inc.	$58,001.28
Parkstone Contracting, LLC	$92,702.00
Urban Companies, LLC	$166,350.00
Engineer’s Estimate	$76.800.00

 
Reshetar Systems, Inc. submitted the low bid in the amount of $58,001.28 for construction of the improvements in accordance with the approved plans and specifications and advertisement for bids. 

Bids were advertised in the Anoka County Union Herald on Friday, May 31, and Friday, June 7, 2024.

Observations:
Construction is anticipated to take up to 3 weeks to complete once work commences. The Contract Documents specify a final completion date of August 31, 2024.
 
During construction, the Contractor shall provide the necessary traffic control signing to close the pedestrian trail East of Saint Francis Boulevard/Highway 47 between Xkimo Street and Sunwood Drive, and to designate a Temporary Pedestrian Access Route (TPAR) using the pedestrian trail East of CSAH 5/Nowthen Boulevard and the sidewalk South of Sunwood Drive. The Contractor shall also be responsible for providing traffic control for temporary shoulder or driving lane closures on Saint Francis Boulevard/Highway 47.
 
Numerous property owners from Xkimo Court attended the Public Works Committee meetings and have been informed that this case will be presented to Council on the regular agenda.  One or more of these property owners will likely attend the meeting in person or remotely.  

Alternatives:
Alternative #1 - Motion to adopt Resolution #24-180 accepting bids and awarding a construction contract to Reshetar Systems, Inc. in the amount of $58,001.28 for Improvement Project #22-17, Ramsey Villas North Sound Wall Improvements.   
 
Alternative #2 - Motion to deny adoption of Resolution #24-180 at this time.  

Reshetar Systems, Inc. submitted the low bid in the amount of $58,001.28.
 
As always, total project costs will include applicable indirect costs for administration, engineering, finance, and legal fees.
 
Engineering staff prepared plans and specifications, worked with Minnesota Department of Transportation (MnDOT) staff to develop Cooperative Construction Agreement #1056358, administered the bid process, and will perform inspections and assist the contractor with construction staking, as needed.  
 
All project costs will be paid from the PIR Fund.  

Staff recommends adopting Resolution #24-180 if the City Council supports construction of a sound wall along the west edge of the Ramsey Villas North residential development.  
 
Though staff was unable to present the low bid to the Public Works Committee prior to requesting Council approval of the low bid, it should be noted that the Public Works Committee unanimously recommended City Council approval of plans and Cooperative Construction Agreement No. 1056358, as well as authorization to advertise bids, and that the Public Works Committee directed staff to specify a final completion date of August 31, 2024.  

Motion to adopt Resolution #24-180 accepting bids and awarding a construction contract to Reshetar Systems, Inc. in the amount of $58,001.28 for Improvement Project #22-17, Ramsey Villas North Sound Wall Improvements.