6.12.
| CC Regular Session New |
| Meeting Date: | 08/12/2024 |
| Primary Strategic Plan Initiative: | {ud_pd8} |
Title:
Adopt Resolution #24-213 Accepting Bids and Awarding Contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Background:
The proposed 2024 – 2033 Capital Improvement Program (CIP) identifies five (5) Municipal State Aid (MSA) street segments for pavement overlay improvements in 2024. During project design, Staff discovered that the existing pavement conditions did not support an overlay improvement for two of the segments. An updated street segment summary is attached to this case.
Project History
Project Scope
This project proposes to mill and overlay four (4) street segments, generally spread across two (2) areas within the City. The project totals approximately 0.74 miles in length, and all segments are proposed to receive a 2-inch thick mill and overlay improvement. The project areas include:
Street Removed from Project Scope
During the November 21, 2023 Public Works Committee (PWC) meeting, Staff was directed to investigate the addition of streets within the Alpaca Estates 1st, 2nd & 3rd additions to the project scope. These include Alpaca Street between Riverdale Drive and 142nd Avenue, as well as 144th Avenue cul-de-sac off of Armstrong Boulevard. The intent of this directive was to complete the entire neighborhood at one time, rather than multiple mobilizations and impacts to the same residents. The Alpaca Estates streets are not in the current CIP, and would be funded with Pavement Management Funds. Staff had originally not included Alpaca Estates in the CIP due to the pavement conditions being below thresholds for an overlay project, but also not in such bad condition as to justify a street reconstruction when compared to other neighborhood streets across the City.
In May 2024, staff began final project reviews prior to beginning plans, and noted the condition of Armstrong Blvd and 142nd Ave being worse than noted in 2023. The streets include large block cracking and several areas of alligator cracking within the wheel paths. However, in general the streets drive well and do not have significant potholes. Though an overlay improvement is no longer a viable option, Armstrong Blvd, 142nd Ave, and Alpaca Estates are good candidates for a reclamation project, and Staff took steps to modify the draft plans accordingly.
Based on the engineer’s estimate to include all the proposed segments as a reclamation project, the Pavement Management (PM) Fund would be projected to overrun approximately $125,000 over the proposed 2024 budget, and the Municipal State Aid (MSA) Fund would be projected to overrun approximately $263,000 over the proposed 2024 budget. This was discussed with the City Finance Director, and it was found that a nearly $200,000 shortfall for 2025 could potentially occur, due to unknown State revenue sharing. In 2025, the CIP proposes to reconstruct Sunwood Drive between CSAH 5 and Erkium Street, Alpine Drive between CR 57 and CSAH 5, and Alpine Drive between CSAH 5 and TH 47. If the City chooses to perform a reclamation of Armstrong Blvd, 142nd Ave, and Alpaca Estates in 2024, one of the three segments proposed for reconstruction in 2025 could not be completed.
Staff finds the proposed 2025 CIP street reconstruction projects have a higher priority, largely due to the poor pavement conditions and higher average daily traffic levels, which in turn will provide a greater benefit for the community as a whole. Staff anticipates relatively minor street patching will be required on Armstrong Blvd, 142nd Ave, and Alpaca Estates over the next 2 to 3 years, and are planning to add a reclamation project for this neighborhood within the next 3 to 5 years as part of the 2025 to 2034 CIP.
Proposed Improvements
Review of ground penetrating radar (GPR) data indicates sufficient existing bituminous thickness to perform a 2-inch mill and bituminous overlay in all project areas as proposed. Per typical overly improvements, spot concrete curb and gutter repairs will be performed on damaged curb. Where feasible, the City has switched to a saw & seal method for curb cracks at a significant cost savings. This is performed on hairline cracks, without vertical displacement. For the areas of bituminous curbing, repairs are not proposed, though some work on bituminous flumes will occur.
Municipal sewer and water only exist under McKinley Street. Repairs to watermain and sanitary sewer are not proposed with this project. Minor storm sewer structure repairs, typically re-grouting catch basins, is proposed.
The project areas do not have any pedestrian facilities, so no upgrades to pedestrian ramps will be required with these improvements.
Preliminary Schedule Remaining
Bid Opening
On August 5, 2024, a total of six (6) bids were publicly opened and tabulated. The following bids were found to comply with the advertisement for bids.
Park Construction Company of Minneapolis, Minnesota, submitted the lowest responsible bid in the amount of $162,689.38. Adding indirect costs in the amount of 14-percent for administrative, engineering, finance, and legal costs brings the total project costs to $185,465.89.
The low bid is 14-percent below the engineer’s estimate, primarily due to lower than anticipated bituminous pavement costs.
Permitting
Plans have been reviewed and approved by MnDOT State Aid. State Aid plan approval is required prior to bid opening, to be able to use Municipal State Aid funding on the project.
Plans were prepared in-house as part of Staff’s normal duties. The proposed improvements are designated as City Improvement Project #24-06, 2024 MSA Pavement Overlay Improvements.
The purpose of this case is to adopt Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Background:
The proposed 2024 – 2033 Capital Improvement Program (CIP) identifies five (5) Municipal State Aid (MSA) street segments for pavement overlay improvements in 2024. During project design, Staff discovered that the existing pavement conditions did not support an overlay improvement for two of the segments. An updated street segment summary is attached to this case.
Project History
- November 21, 2023, the Ramsey Public Works Committee recommended City Council authorize preparation of plans and specifications for Improvement Project #24-06, 2024 MSA Pavement Overlay Improvements. Additionally, Staff was directed to investigate adding the streets adjacent to Armstrong Boulevard and 142nd Avenue to the project scope.
- November 28, 2023, Resolution #23-298, the Ramsey City Council ordered plans and specifications for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
- July 9, 2024, Resolution #24-178, the Ramsey City Council approved plans and specifications and authorized advertisement for bids.
- August 5, 2024, bids were publicly opened and tabulated.
Project Scope
This project proposes to mill and overlay four (4) street segments, generally spread across two (2) areas within the City. The project totals approximately 0.74 miles in length, and all segments are proposed to receive a 2-inch thick mill and overlay improvement. The project areas include:
- 160th Lane & Jasper Street
- Generally located west of Ramsey Boulevard
- Constructed in 1985
- 0.47 miles of 24’ wide rural and urban sections with bituminous curbing
- Overlay improvement in 2000
- Crack seal / seal coat improvements in 2007 and 2018
- McKinley Street (County Line Section 34 / Azurite St. & Ebony St / Edge of Plat West)
- Generally located west of Azurite Street
- West end terminates at the property line for the Public Works Facility
- Constructed in 1997 & 2007
- 0.27 miles of 32’ wide urban section with concrete curb and gutter
- 2 Crack seal / seal coat improvements between 2003 & 2018
- Generally located west of Azurite Street
Street Removed from Project Scope
- 142nd Avenue & Armstrong Boulevard
- Generally located south of Riverdale Drive
- 0.84 miles of 24’ wide rural section
During the November 21, 2023 Public Works Committee (PWC) meeting, Staff was directed to investigate the addition of streets within the Alpaca Estates 1st, 2nd & 3rd additions to the project scope. These include Alpaca Street between Riverdale Drive and 142nd Avenue, as well as 144th Avenue cul-de-sac off of Armstrong Boulevard. The intent of this directive was to complete the entire neighborhood at one time, rather than multiple mobilizations and impacts to the same residents. The Alpaca Estates streets are not in the current CIP, and would be funded with Pavement Management Funds. Staff had originally not included Alpaca Estates in the CIP due to the pavement conditions being below thresholds for an overlay project, but also not in such bad condition as to justify a street reconstruction when compared to other neighborhood streets across the City.
In May 2024, staff began final project reviews prior to beginning plans, and noted the condition of Armstrong Blvd and 142nd Ave being worse than noted in 2023. The streets include large block cracking and several areas of alligator cracking within the wheel paths. However, in general the streets drive well and do not have significant potholes. Though an overlay improvement is no longer a viable option, Armstrong Blvd, 142nd Ave, and Alpaca Estates are good candidates for a reclamation project, and Staff took steps to modify the draft plans accordingly.
Based on the engineer’s estimate to include all the proposed segments as a reclamation project, the Pavement Management (PM) Fund would be projected to overrun approximately $125,000 over the proposed 2024 budget, and the Municipal State Aid (MSA) Fund would be projected to overrun approximately $263,000 over the proposed 2024 budget. This was discussed with the City Finance Director, and it was found that a nearly $200,000 shortfall for 2025 could potentially occur, due to unknown State revenue sharing. In 2025, the CIP proposes to reconstruct Sunwood Drive between CSAH 5 and Erkium Street, Alpine Drive between CR 57 and CSAH 5, and Alpine Drive between CSAH 5 and TH 47. If the City chooses to perform a reclamation of Armstrong Blvd, 142nd Ave, and Alpaca Estates in 2024, one of the three segments proposed for reconstruction in 2025 could not be completed.
Staff finds the proposed 2025 CIP street reconstruction projects have a higher priority, largely due to the poor pavement conditions and higher average daily traffic levels, which in turn will provide a greater benefit for the community as a whole. Staff anticipates relatively minor street patching will be required on Armstrong Blvd, 142nd Ave, and Alpaca Estates over the next 2 to 3 years, and are planning to add a reclamation project for this neighborhood within the next 3 to 5 years as part of the 2025 to 2034 CIP.
Proposed Improvements
Review of ground penetrating radar (GPR) data indicates sufficient existing bituminous thickness to perform a 2-inch mill and bituminous overlay in all project areas as proposed. Per typical overly improvements, spot concrete curb and gutter repairs will be performed on damaged curb. Where feasible, the City has switched to a saw & seal method for curb cracks at a significant cost savings. This is performed on hairline cracks, without vertical displacement. For the areas of bituminous curbing, repairs are not proposed, though some work on bituminous flumes will occur.
Municipal sewer and water only exist under McKinley Street. Repairs to watermain and sanitary sewer are not proposed with this project. Minor storm sewer structure repairs, typically re-grouting catch basins, is proposed.
The project areas do not have any pedestrian facilities, so no upgrades to pedestrian ramps will be required with these improvements.
Preliminary Schedule Remaining
- Council awards contract to the lowest responsible bidder
- August 12, 2024
- Contractor begins construction
- On or about August 26, 2024 (dependent on Contractor’s schedule)
- Substantial Completion
- October 11, 2024
- Final lift of bituminous pavement in-place, concrete repairs complete, boulevard restoration in-place
- Final Completion
- June 30, 2025
- Verify final turf establishment, project clean up complete
Bid Opening
On August 5, 2024, a total of six (6) bids were publicly opened and tabulated. The following bids were found to comply with the advertisement for bids.
| Contractor | Total Bid |
| Park Construction Company | $162,689.38 |
| North Valley, Inc. | $177,032.26 |
| Landall Services, LLC | $190,253.00 |
| Omann Brothers Paving, Inc. | $193,995.52 |
| Valley Paving, Inc. | $200,008.17 |
| C.S. McCrossan Construction, Inc. | $214,582.50 |
| Engineer’s Estimate | $188,212.00 |
Park Construction Company of Minneapolis, Minnesota, submitted the lowest responsible bid in the amount of $162,689.38. Adding indirect costs in the amount of 14-percent for administrative, engineering, finance, and legal costs brings the total project costs to $185,465.89.
The low bid is 14-percent below the engineer’s estimate, primarily due to lower than anticipated bituminous pavement costs.
Permitting
Plans have been reviewed and approved by MnDOT State Aid. State Aid plan approval is required prior to bid opening, to be able to use Municipal State Aid funding on the project.
Plans were prepared in-house as part of Staff’s normal duties. The proposed improvements are designated as City Improvement Project #24-06, 2024 MSA Pavement Overlay Improvements.
Notification:
If a contract for construction is awarded, letters will be mailed to property owners with updates on the project status. The Engineering department maintains City Improvement Project webpages with the most current project information, which will also be updated.
Time Frame/Observations/Alternatives:
Alternatives:
Motion to adopt Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Motion to adopt Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Funding Source:
Funding for this improvement is proposed to come from Municipal State Aid (MSA) Funds and Stormwater Utility Funds.
The estimated costs below include 14-percent indirect costs for administrative, engineering, finance, and legal costs.
Municipal State Aid Funds $181,989.98
Stormwater Utility Funds $3,475.92
Total Project Costs $185,465.89
The estimated costs below include 14-percent indirect costs for administrative, engineering, finance, and legal costs.
Municipal State Aid Funds $181,989.98
Stormwater Utility Funds $3,475.92
Total Project Costs $185,465.89
Recommendation:
Staff recommends adopting Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Outcome/Action:
Action:
Adopt Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Adopt Resolution #24-213 accepting bids and awarding a contract for 2024 MSA Pavement Overlay Improvements, Improvement Project #24-06.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 08/08/2024 10:04 AM |
| Bruce Westby | Bruce Westby | 08/08/2024 10:36 AM |
| Brian Hagen | Brian Hagen | 08/08/2024 12:56 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 08/05/2024 02:38 PM
- Final Approval Date:
- 08/08/2024