Adopt Resolutions #24-309; #24-310, and #24-311 Accepting Sewer Cleaning and Televising Proposals for 2025 Pavement Management Program Projects

Purpose:
The purpose of this case is to adopt Resolutions #24-309, #24-310, and #24-311 accepting sewer cleaning and televising proposals for 2025 pavement management program projects.
 
Background:
Testing of existing municipal utilities, which includes sanitary sewer, storm sewer, and watermain is standard practice when designing street reconstruction projects. Newly paved streets in Ramsey are anticipated to have a 60-year life span, assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be competed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
 
Sewer testing consists of first cleaning the pipe with a water jetter, then using a camera to televise the inside of the sewer pipes (sanitary and storm). Staff does not have the equipment needed to complete the televising work in-house, and Staff generally does not have sufficient time to clean the sewer pipes in advance of being televised.
 
Televising sewer pipes informs Staff of the conditions of the pipes, and locates existing damage, if present. This allows Staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is more cost-effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
 
Staff requested proposals for each reconstruction project from five (5) contractors known to perform this work. Proposals for each project were received from one (1) of the Contractors, which are tabulated below.
 

Project	Contractor	Quote
IP 25-02 Sunwood Drive	Hydro-Klean, LLC	$8,384.80
IP 25-03 Alpine Drive	Hydro-Klean, LLC	$9,130.16
IP 25-04 Dickenson’s Mississippi Estate	Hydro-Klean, LLC	$6,456.72

 
Hydro-Klean, LLC submitted responsible proposals for all three projects. Based on the submitted proposals, Staff recommends accepting the proposals from Hydro-Klean, LLC for all three projects.
 
The Contractor is required to complete their work within 30 working days of the notice to proceed issued by the City.

If the City Council awards the proposals, letters will be sent to impacted residents notifying them of the proposed cleaning and televising work.

Alternatives:
Motion to adopt Resolutions #24-309, #24-310, and #24-311 accepting sewer cleaning and televising proposals for 2025 pavement management program projects.

Funding for this work is proposed to come from the respective utility enterprise (Sewer and Stormwater Utility) Funds. If any utility repair or replacement work is required as a result of the testing, said work would be completed as part of the respective street reconstruction project and would be funded through the respective utility funds.

Staff recommends adopting Resolutions #24-309, #24-310, and #24-311 accepting sewer cleaning and televising proposals for 2025 pavement management program projects.

Adopt Resolutions #24-309, #24-310, and #24-311 accepting sewer cleaning and televising proposals for 2025 pavement management program projects.