Consider Recommending City Council Authorization to Prepare Plans and Specifications for 2025 Pavement Maintenance Improvement Projects

Purpose:
The purpose of this case is to consider recommending City Council authorization to prepare plans and specifications for 2025 pavement maintenance improvement projects.
 
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance following construction, overlay, or reconstruction:
 

• Year 2 – Pavement Rejuvenator
• Year 3 – Crack Seal
• Year 5 – Refresh Pavement Markings (If Applicable)
• Year 7 – Crack Seal
• Year 10 – Refresh Pavement Markings (If Applicable)
• Year 14 – Crack Seal
• Year 15 – Refresh Pavement Markings (If Applicable)
• Year 20 – Overlay or Reconstruction

 
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
IP 25-09 2025 Crack Seal Improvements
Crack sealing protects pavement by preventing stormwater runoff from seeping through cracks in the pavement and joints between the pavement and concrete curb and gutter, and utility castings. Reducing future pavement damage due to wet subgrade soils, especially during freeze-thaw cycles.
 
Preliminary review estimates a total of 19.90 miles at an estimated cost of $238,800.
 
IP 25-10 2025 Pavement Rejuvenation Improvements
The City uses Reclamite, a pavement rejuvenator, as a front-end treatment to extend the useful life of pavement by 5 – 7 years. Reclamite penetrates, rejuvenates and seals the top ½ to 1-inch of the bituminous pavement. The product reduces the surface permeability, which in turn prevents air and moisture intrusion. In essence, this is accomplished by restoring the maltenes lost in the asphalt binder due to natural oxidation.
 
Preliminary review estimates a total of 9.70 miles at an estimated cost of $242,500.
 
IP 25-11 2025 MSA Pavement Marking Improvements
Pavement markings are a critical component of driver and pedestrian safety, and are a required maintenance operation per MSA rules and standards.
 
Preliminary review estimates a total of 3.23 miles at an estimated cost of $19,380.
 
Project Timelines
City Staff is proposing to prepare plans and specifications for 2025 pavement maintenance improvement projects in-house, as part of their normal duties. The following are the proposed general project timelines:
 
November 26, 2024    City Council Authorization to prepare plans and specifications
Dec 2024 / Jan 2025   Staff prepares plans and specifications
February 2025             City Council approve plans, authorize bidding
March / April, 2025    Bid opening, City Council award contracts
Spring 2025                Begin Construction
Summer 2025              Finish Construction
 
Staff proposes to bid projects separately, the expectation is for these improvements to all be performed by construction type specific prime contractors, with minimal subcontracted services.

Notification is not required for this case.

Timeframe:
Staff anticipates this case will take approximately 10 minutes to present and respond to questions.
 
Observations:
Estimates are CIP level based off an average cost per mile, and will be updated during the design process.
 
Alternatives:
Alternative #1: Motion to recommend City Council authorization to prepare plans and specifications for 2025 pavement maintenance improvement projects.
 
Alternative #2: Motion of other.

The 2025 general levy includes $600,000 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings.
 
The preliminary estimated costs for pavement maintenance improvements is:

• IP 25-09 Crack Seal                            $238,800
• IP 25-10 Pavement Rejuvenation       $242,500
• IP 25-11 MSA Pavement Markings    $19,380

 

• Total Pavement Maintenance Costs   $500,680

 
Staff recommends remaining budgeted funds be guided for pavement patching services as needed.

Staff recommends alternative #1.

Motion to recommend City Council authorization to prepare plans and specifications for 2025 Pavement Maintenance Improvement Projects.