Adopt Resolution #24-338 Ordering Plans and Specifications for MSA Sunwood Drive Reconstruction, Improvement Project #25-02

Purpose:
The purpose of this case is to adopt Resolution #24-338 ordering plans and specifications for MSA Sunwood Drive Reconstruction, Improvement Project #25-02.
 
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies Sunwood Drive between Nowthen Boulevard (CSAH 5) and Erkium Street for street reconstruction in 2025. A street segment summary for the project is attached to this case.
 
Project History

• May 28, 2024, the Ramsey City Council adopted Resolution #24-138, accepting and awarding a proposal to Hakanson Anderson for topographic survey of the project area.
• August 12, 2024, the Ramsey City Council adopted Resolution #24-220, accepting and awarding a proposal to Independent Testing Technologies, Inc. for a geotechnical report of the project area.
• November 12, 2024, the Ramsey City Council adopted Resolution #24-309, accepting and awarding a proposal to Hydro-Klean, LLC for sewer cleaning and televising of the project area.
• November 19, 2024, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.

 
Project Scope
This project proposes to reconstruct MSA Sunwood Drive between Nowthen Boulevard (CSAH 5) and Erkium Street. Sunwood Drive is 40-foot-wide urban section with concrete curb and gutter, totaling 0.20 miles in length and 5-foot wide concrete sidewalk on both sides of the street. The Average Daily Traffic (ADT) is 1,050. City watermain, sanitary sewer, and storm sewer exist within the project area.
 
Sunwood Drive is a Municipal State Aid (MSA) street and must conform to MSA design standards, including meeting a 10-ton pavement design standard. Because the existing pavement section is only 4.2-inches of bituminous over 2.2-inches aggregate base (6.4-inch total section), the typical full-depth reclamation (FDR) process cannot be used to meet pavement strength design requirements. Staff is proposing to place 4-inches of new bituminous over 6-inches aggregate base. This will be achieved by removing the existing pavement and aggregate base, removing an additional 4-inches of subbase material, and placing 6-inches of new aggregate base and 4-inches of new bituminous pavement. Ideally the new aggregate base will be made of recycled reclamation material, but to allow for the best bidding environment, the project will not require it.
 
The existing concrete curb and gutter is proposed to remain in-place with spot replacements. Per the ADA Transition Plan, existing pedestrian ramps will be updated to current ADA standards. There are 10 such pedestrian ramps within the project area. Replacing the pedestrian ramps will also result in three concrete valley gutters being replaced.
 
Review of the geotechnical report found clean sands, ideal for both utility and pavement support within the project area. Additionally, groundwater is not anticipated to be a concern for the street reconstruction.
 
Improvements to the existing municipal utilities, other than minor repairs to storm sewer catch basins, are not anticipated. This will be confirmed with review of the televising reports. If repairs are required, they will be included within the final plans, unless staff determines the repair needs are imminent.
 
Additional Permitting
Sunwood Drive is an MSA street, which requires review and approval by the MnDOT MSA department prior to bidding the project. Because the project goes up to the Anoka County right-of-way, and will require temporary signage within said right-of-way, an Anoka County Highway Department Right-of-Way Permit will be required. No other permits are anticipated.  
 
Project Timelines
City Staff is proposing to prepare plans and specifications for this project in-house, as part of their normal duties. The following are the proposed general project timelines:
 
November 26, 2024    City Council Authorization to prepare plans and specifications
Dec 2025                     Staff prepares plans and specifications
December 11, 2024     Public Open House
January 2025               City Council approve plans, authorize bidding
Feb / Mar 2025           Bid opening, City Council award contracts
Spring 2025                Begin Construction
Summer 2025              Finish Construction
 
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.

If City Council orders plans and specifications for this improvement project, Staff will send notification letters to residents impacted by these improvements.

Observations:
Estimates are CIP level and will be updated during the design process.
 
Alternatives:
Motion to adopt Resolution #24-338 ordering plans and specifications for MSA Sunwood Drive Reconstruction, Improvement Project #25-02.

Funding for this improvement is proposed to come from Municipal State Aid Funds and Storm Water Utility Funds.
 
MSA Funds                            $303,000
Storm Water Utility Funds     $45,450
Total Project Funds              $348,450

Staff recommends adopting Resolution #24-338 ordering plans and specifications for MSA Sunwood Drive Reconstruction, Improvement Project #25-02.
 
On November 19, 2024 the Ramsey Public Works Committee unanimously recommended City Council order plans and specifications for MSA Sunwood Drive Reconstruction, Improvement Project #25-02.

Motion to adopt Resolution #24-338 ordering plans and specifications for MSA Sunwood Drive Reconstruction, Improvement Project #25-02.