Adopt Resolution #24-342 Ordering Plans and Specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07

Purpose:
The purpose of this case is to adopt Resolution #24-342 ordering plans and specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
 
Background:
The proposed 2025 – 2024 Capital Improvement Plan (CIP) identifies numerous public street across the City for pavement mill and overlay improvements in 2025. A street segment summary for the project is attached to this case.
 
Project History

• October 22, 2024, the Ramsey City Council adopted Resolution #24-295, accepting and awarding a proposal to Hakanson Anderson for topographic survey of the project area.
• November 19, 2024, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.

 
Project Scope
This project proposes mill and overlay of eight (8) subdivisions within the City;

• Ramsey Town Center
• Ramsey Town Center 2^nd
• Ramsey Town Center 4^th
• Ramsey Town Center 6^th
• Ramsey Town Center 7^th
• Ramsey Town Center IP 05-22
• Rum River Hills
• Village of Sunfish Lake

 
The project totals 3.50 miles in length, all proposed areas are urban sections with varying street widths. Staff is not proposing any repairs to watermain or sanitary sewer with this project. Minor storm sewer structure repairs, typically re-grouting catch basins, is proposed. Additionally, any pedestrian ramps will be brought up to current ADA compliance, the project area is estimated to include 100 pedestrian ramps. Staff is anticipated at least 75 of the pedestrian ramps will require replacement, this will be further explored during project design.
 
The streets within Ramsey Town Center 7^th; 146^th Avenue between Center Street and Rhinestone Street, and Traprock Street between 146^th Avenue and East Ramsey Parkway, were constructed in 2005 with only the first lift of bituminous pavement. This project includes removing the existing pavement, staff will determine if by milling or reclamation during project design, and placing two new lifts of bituminous pavement. During development, funds were received from Greenway Terrace and more recently the first phase of Parkside Townhomes, as a cost-share to pay for the wear course bituminous pavement. To date the City has collected $14,500.00 from Greenway Terrace and $7,700.00 from Parkside Townhomes. Additional wear course fees will be collected as future phases develop frontage along 146^th Avenue or Traprock Street.  
 
Alternative Bid
Twenty-three (23) of the pedestrian ramps proposed to be replaced are connections to the trail system within The Draw Park, generally along Ramsey Parkway between Center Street and Ramsey Boulevard. The trail itself still has some useful life remaining, but is showing significant exposed aggregate. Staff proposes to include an alternative bid to mill and overlay the bituminous trails within The Draw Park. There are approximately 1,625 linear feet of trails, staff estimates construction costs of $130,000 to perform this work. Overlaying the trails are not included within the CIP, and does not qualify to use Pavement Management Funds. Potential funding sources will be explored during project design, and would be presented at time of plan approval.
 
Additional Permitting
Because portions of the project go up to the Anoka County right-of-way, and will require temporary signage within said right-of-way, an Anoka County Highway Department Right-of-Way Permit will be required. No other permits are anticipated.
 
Project Timelines
City Staff is proposing to prepare plans and specifications for this project in-house, as part of their normal duties. The following are the proposed general project timelines:
 
November 26, 2024    City Council Authorization to prepare plans and specifications
Dec 2024 / Feb 2025   Staff prepares plans and specifications
Feb / March, 2025       City Council approve plans, authorize bidding
March / April, 2025    Bid opening, City Council award contracts
Spring 2025                Begin Construction
Summer 2025              Finish Construction
 
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.

If City Council orders plans and specifications for this improvement project, staff will send notification letters to residents impacted by these improvements.

Observations:
Estimates are CIP level and will be updated during the design process.
 
Alternatives:
Motion to adopt Resolution #24-342 ordering plans and specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.

Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds. The alternative bid trail improvements are anticipated to be funded through budgeted 2025 Trail Maintenance Funds, Park Trust Funds, or Public Improvement Revolving Funds; final funding options are proposed to be presented at the time of final plan approval.
 
Pavement Management Funds           $1,047,111
Storm Sewer Utility Funds                 $69,190
CIP Total Project Costs                   $1,130,801
 
Alt Bid Trail (Funds TBD)                  $130,000
Total Project w/Alt Bid                       $1,260,801

Staff recommends adopting Resolution #24-342 ordering plans and specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.
 
On November 19, 2024 the Ramsey Public Works Committee unanimously recommended City Council order plans and specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07, including an alternative bid for overlaying the trail system within the Draw Park.

Motion to adopt Resolution #24-342 ordering plans and specifications for 2025 Neighborhood Pavement Overlay Improvements, Improvement Project #25-07.