Adopt Resolution #24-344 Ordering Plans and Specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10

Purpose:
The purpose of this case is to adopt Resolution #24-344 ordering plans and specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10.
 
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance following construction, overlay, or reconstruction:
 

• Year 2 – Pavement Rejuvenator
• Year 3 – Crack Seal
• Year 5 – Refresh Pavement Markings (If Applicable)
• Year 7 – Crack Seal
• Year 10 – Refresh Pavement Markings (If Applicable)
• Year 14 – Crack Seal
• Year 15 – Refresh Pavement Markings (If Applicable)
• Year 20 – Overlay or Reconstruction

 
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
 
Rejuvenator Use History
In 2019, the City Council indefinitely suspended seal coat improvements due to observed issues of pavement striping under seal coat, which causes approximately the top inch of pavement to strip away from underlying pavement. These areas of striping originally show as small spots in the surface of the pavement, but quickly migrate across the pavement into larger sections.
 
In alignment with many other metro cities confronted with these same pavement issues, Staff feels pavement rejuvenators provide the greatest overall benefit at the lowest cost. Staff proposes to continue to use Reclamite, a maltene-based petroleum product with the ability to penetrate into asphalt pavement and restore reactive components (maltenes) which have been lost due to the natural process of oxidation.
 
Reclamation has been used nationally for over 5 decades and is proven to add 5 to 7 years of service life to pavements. The application is intended to be performed on pavements 5 years old or less, though several cities are completing pilot project applications on pavement sections older than 5 years. Additionally, staff is aware an ongoing study for considering a 2^nd Reclamite treatment to further extend the useful service life of pavements. Staff will continue to monitor such applications and adjust future projects within the City of Ramsey based on observed results.
 
Future Considerations
Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result serval newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB), with the assistance of MnROAD’s, is two years into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator.
 
2025 Proposed Rejuvenation Improvements
A draft map and street summary of the proposed 2025 Pavement Rejuvenation Improvements is attached to this case. A total of 9.70 miles of public street segments are proposed to receive pavement rejuvenation. Over the last 2 seasons, the City has been playing “catch-up” on streets which did not receive a pavement rejuvenator on schedule. In 2025, all proposed streets are receiving the treatment the 2^nd year after construction, reconstruction, or overlay per the proposed street maintenance schedule. Final plans and specifications are proposed to be prepared in-house as part of staff’s normal duties.
 
Preliminary Schedule Remaining
 

• November 26, 2024    City Council Authorization to prepare plans and specifications
• Dec 2024 / Jan 2025   Staff prepares plans and specifications
• Jan / Feb 2025             City Council approve plans, authorize bidding
• Feb / March, 2025       Bid opening, City Council award contracts
• Summer 2025              Construction (Late July / early August)

 
The proposed improvements are designated as 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10.

If Council orders plans and specifications engineering staff will create and maintain a project webpage, which will be updated as new information is made available throughout the project. Letters will not be mailed out to affected property owners until Council approves the plans and awards the contract for the project.

Observations:
Estimates are CIP level based off an average cost per mile, and will be updated during the design process.
 
Alternatives:
Motion to adopt Resolution #24-344 ordering plans and specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10.

The City budgeted $600,000 in 2025 for contracted street maintenance services including; crack sealing, pavement rejuvenation, and refreshing pavement markings.
 
The preliminary estimated costs for pavement maintenance improvements is:

• IP 25-09 Crack Seal                            $238,800
• IP 25-10 Pavement Rejuvenation    $242,500
• IP 25-11 MSA Pavement Markings    $19,380

 

• Total Pavement Maintenance Costs   $500,680
  • Staff recommends remaining budgeted funds be guided for pavement patching services as needed.

Staff recommends adopting Resolution #24-344 ordering plans and specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10.
 
On November 19, 2024 the Ramsey Public Works Committee unanimously recommended City Council order plans and specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10.

Motion to adopt Resolution #24-344 ordering plans and specifications for 2025 Pavement Rejuvenation Improvements, Improvement Project #25-10.