Consider Recommending City Council Order Requests for Proposals for 2026 Capital Improvement Program Projects Topographic Surveys, Geotechnical Services and Utility Testing

Purpose:
The purpose of this case is to consider recommending City Council order request for proposals for 2026 Capital Improvement Program projects topographic surveys, geotechnical services and utility testing.
 
Background:
The current 2025 thru 2034 10-Year Capital Improvement Plan (CIP) proposes street reconstruction of the following streets in 2026:

• MSA Bunker Lake Boulevard between Jackal Street and Armstrong Boulevard (CSAH 83)
  • 0.47 miles of urban / rural section
  • Complete shared center turn lane design matching west of Jackal Street
  • Moved up to 2026 to use expiring TIF funds
• Carol-Rose Acres
  • 0.73 miles of rural section
  • Staff proposes to combine with Sports Haven subdivision due to proximity
• Countryside Estates
  • 3.17 miles of rural section
  • Staff proposes to prioritize due to project size
• Flintwood Hills 2^nd & 3^rd
  • 0.83 miles of urban section with concrete curb and gutter
• Riverside West
  • 0.28 miles of urban section with concrete curb and gutter
• Section 01 Unplatted (South of CR 27)
  • 1.44 miles of rural / urban section with bituminous curbing
• Sports Haven
  • 0.47 miles of rural section
  • Staff proposes to combine with Carol-Rose Acres subdivision due to proximity

 
The CIP proposes to mill and overlay the following streets in 2026:

• MSA 173^rd Avenue and 175^th Avenue between Armstrong Boulevard (CSAH 83) and Nowthen Boulevard (CSAH 5)
  • 3.05 miles of rural section
  • Staff proposes to soil correction and/or profile raise where 173^rd Avenue crosses wetlands between Iguana Street and Puma Street
• Alpine Woods
  • 0.38 miles of urban section with concrete curb and gutter
• Evergreen Point Townhomes 1^st & 2^nd
  • 0.32 miles of urban section with concrete curb and gutter
• Hall-Anderson Acres (TH 47 Service Road only)
  • 0.17 miles of urban section with concrete curb and gutter
• Riverside West (Ebony Street only)
  • 0.20 miles of urban section with concrete curb and gutter
• Section 16 Unplatted
  • 0.52 miles of rural section
• Wildwood Acres
  • 0.75 miles of rural section
• Generally, mill and overlay improvements only require topographic survey of the pedestrian ramps for ADA upgrades.

 
In total, the 2025 – 2034 CIP proposes to reconstruct approximately 7.39 miles and overlay 5.39 miles of public roads in 2026. For comparison the Pavement Management Program (PMP) included 7.03 miles of reconstruction in 2024 and 5.85 in 2025. Additionally, the PMP included 5.76 miles of overlay in 2024 and 3.50 miles in 2025.
 
Staff will use the materials as design aids for the improvement project. Topographic surveys are essential to locate all existing site features and to create an existing ground surface, used as the base for designing the project.
 
Geotechnical reports inform Staff of subsoil conditions, which is essential when designing the pavement section for the reconstructed streets. Also included are groundwater elevations and support capabilities of the soils for utilities and trenches, as well as associated backfilling recommendations.
 
Televising sewer pipes informs Staff of the condition of the pipes, and locates existing damage, if any. This allows Staff to include damaged pipe repairs in the construction plans, which can be more cost-effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
 
Street segment summaries and the 2025 Draft Pavement Management Program map is attached to this case for reference.

No notifications are required with this case.

Time Frame:
Staff anticipates up to 10 minutes are required to present information on the case and answer any questions from the committee.
 
Alternatives:
Alternative #1: Motion to recommend City Council order requests for proposals for 2026 Capital Improvement Program projects topographic surveys, geotechnical services and utility testing.
 
Alternative #2: Motion of other.

Funding for this work is proposed to come from the respective pavement and utility funds; Pavement Management Funds, Municipal State Aid Funds, Sanitary Sewer Utility Funds, and Storm Water Utility Funds.

Staff recommends Alternative #1.

Motion to recommend City Council order requests for proposals for 2026 Capital Improvement Program projects topographic surveys, geotechnical services and utility testing.