5.2.
| Public Works Committee |
| Meeting Date: | 02/18/2025 |
| Primary Strategic Plan Initiative: | {ud_pd8} |
Title:
Consider Recommending City Council Approving Plans and Specifications and Authorizing Advertisement for Bids for Sorteberg’s Street Reconstructions, Improvement Project #25-06
Purpose/Background:
Purpose:
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisement for bids for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies the streets within the Sorteberg’s subdivision for street reconstruction in 2025. A street segment summary for the project is attached to this case.
Existing Conditions
The streets within Sorteberg’s are 31-foot urban section with bituminous curbing and drainage flumes at low points. The streets total approximately 0.54 miles in length. Traffic counts have not been taken within the project area, though there are no destinations which would increase traffic above normal.
Municipal sewer and water do not exist in the project area, extension of municipal utilities to this subdivision are not proposed as it is outside of the 2040 MUSA. Stormwater is handled with drainage flumes, which carry water to existing rear-yard ponds located at 16021 Xenolith Street and 7833 159th Lane. The pond in the rear yard of 7833 159th Lane is shared with 7826 161st Lane. This pond was excavated deeper to convert 161st Avenue from overland drainage to storm sewer inlets and piping.
Project History
Pavement History
The streets within Sorteberg’s were constructed in 1979 and received an overlay in 1994. Since the overlay a crack seal / seal coat treatment occurred in 2001, and several patches have occurred over recent years.
GPR was performed in 2020 at the time the streets averaged 3.3 to 3.7 inches of bituminous over 4.1 to 6.6 inches of aggregate base.
Staff review of the geotechnical report found clean sands, ideal for pavement support within the project area. Additionally, groundwater is not anticipated to be a concern for the street reconstruction.
Proposed Improvements
The bituminous curbing is proposed to be replaced with surmountable concrete curb and gutter. At driveways, a curb cut similar to what is typically placed in B-style curb will be placed to avoid a high transition from the roadway to driveways. The new pavement section will include 3.5-inches of new bituminous pavement over 4-inches of aggregate base. The aggregate base is proposed to be made of recycled reclamation.
The Xenolith flume is proposed to be replaced with a new concrete flume, only minor grading to the existing swale to tie-in is proposed. There is not sufficient depth to convert this flume to a storm sewer inlet and run piping to the existing pond. The 159th Lane flume is proposed to be replaced with storm sewer inlets and piping running to the existing pond, which has sufficient depth to handle the pipe system.
Restoration of the impacted boulevards will include a minimum of 4-inches topsoil and hydroseed with a residential turf seed mix. Though the pavement is generally going back to the same location and elevation, driveway aprons will be replaced to match into the new concrete curb and gutter. In general, the boulevard impacts and driveway impacts will occur within 6 feet of the existing pavement.
Preliminary Schedule Remaining
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.
The purpose of this case is to consider recommending City Council approving plans and specifications and authorizing advertisement for bids for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies the streets within the Sorteberg’s subdivision for street reconstruction in 2025. A street segment summary for the project is attached to this case.
Existing Conditions
The streets within Sorteberg’s are 31-foot urban section with bituminous curbing and drainage flumes at low points. The streets total approximately 0.54 miles in length. Traffic counts have not been taken within the project area, though there are no destinations which would increase traffic above normal.
Municipal sewer and water do not exist in the project area, extension of municipal utilities to this subdivision are not proposed as it is outside of the 2040 MUSA. Stormwater is handled with drainage flumes, which carry water to existing rear-yard ponds located at 16021 Xenolith Street and 7833 159th Lane. The pond in the rear yard of 7833 159th Lane is shared with 7826 161st Lane. This pond was excavated deeper to convert 161st Avenue from overland drainage to storm sewer inlets and piping.
Project History
- May 28, 2024, the Ramsey City Council adopted Resolution #24-138, accepting and awarding a proposal to Hakanson Anderson for topographic survey of the project area.
- August 12, 2024, the Ramsey City Council adopted Resolution #24-220, accepting and awarding a proposal to Independent Testing Technologies, Inc. for a geotechnical report of the project area.
- November 19, 2024, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.
- November 26, 2024, the Ramsey City Council adopted Resolution #24-341, ordering plans and specifications for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
- February 13, 2025, Ramsey staff held a public open house for said improvements.
Pavement History
The streets within Sorteberg’s were constructed in 1979 and received an overlay in 1994. Since the overlay a crack seal / seal coat treatment occurred in 2001, and several patches have occurred over recent years.
GPR was performed in 2020 at the time the streets averaged 3.3 to 3.7 inches of bituminous over 4.1 to 6.6 inches of aggregate base.
Staff review of the geotechnical report found clean sands, ideal for pavement support within the project area. Additionally, groundwater is not anticipated to be a concern for the street reconstruction.
Proposed Improvements
The bituminous curbing is proposed to be replaced with surmountable concrete curb and gutter. At driveways, a curb cut similar to what is typically placed in B-style curb will be placed to avoid a high transition from the roadway to driveways. The new pavement section will include 3.5-inches of new bituminous pavement over 4-inches of aggregate base. The aggregate base is proposed to be made of recycled reclamation.
The Xenolith flume is proposed to be replaced with a new concrete flume, only minor grading to the existing swale to tie-in is proposed. There is not sufficient depth to convert this flume to a storm sewer inlet and run piping to the existing pond. The 159th Lane flume is proposed to be replaced with storm sewer inlets and piping running to the existing pond, which has sufficient depth to handle the pipe system.
Restoration of the impacted boulevards will include a minimum of 4-inches topsoil and hydroseed with a residential turf seed mix. Though the pavement is generally going back to the same location and elevation, driveway aprons will be replaced to match into the new concrete curb and gutter. In general, the boulevard impacts and driveway impacts will occur within 6 feet of the existing pavement.
Preliminary Schedule Remaining
- Council approves plans and specifications / authorizes ad for bids
- February 25, 2025
- Staff Receives Bids
- March 31, 2025
- Council Awards Contract to the Lowest Responsible Bidder
- April 8, 2025
- Contractor Begins Construction
- Spring / Summer 2025
- Contractor Substantially Completes Construction
- New bituminous pavement in-place, topsoil and seed in-place
- August 30, 2025
- Contractor Final Completion
- Verify final restoration; punch list created
- September 30, 2025
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.
Notification:
Notification is not required for this case. Staff will update the project webpage, to keep residents informed on the progress of the project.
Time Frame/Observations/Alternatives:
Timeframe:
Staff estimates up to 15 minutes will be required to present and answer questions on this case.
Observations:
The public open house was held on February 13, 2025 in the Lake Itasca Room, at the Ramsey Municipal Center. Staff will update the Committee on any public comments received.
Alternatives:
Alternative #1 - Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
Alternative #2 – Motion of other.
Staff estimates up to 15 minutes will be required to present and answer questions on this case.
Observations:
The public open house was held on February 13, 2025 in the Lake Itasca Room, at the Ramsey Municipal Center. Staff will update the Committee on any public comments received.
Alternatives:
Alternative #1 - Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
Alternative #2 – Motion of other.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds.
Pavement Management Funds $614,500
Storm Water Utility Funds $87,200
Total Project Funds $701,700
The CIP level estimate had a total estimated project cost of $642,890, which includes street costs of $559,035 and storm sewer costs of $83,855. The final project costs may change depending upon actual bid prices and construction quantities.
Pavement Management Funds $614,500
Storm Water Utility Funds $87,200
Total Project Funds $701,700
The CIP level estimate had a total estimated project cost of $642,890, which includes street costs of $559,035 and storm sewer costs of $83,855. The final project costs may change depending upon actual bid prices and construction quantities.
Recommendation:
Staff recommends Alternative #1.
Outcome/Action:
Motion recommending City Council approving plans and specifications and authorizing advertisement for bids for Sorteberg’s Street Reconstructions, Improvement Project #25-06.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 02/12/2025 12:29 PM |
| Brian Hagen | Brian Hagen | 02/12/2025 12:52 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 02/06/2025 03:34 PM
- Final Approval Date:
- 02/12/2025