6.10.
| CC Regular Session |
| Meeting Date: | 02/25/2025 |
| Primary Strategic Plan Initiative: | {ud_pd8} |
Title:
Adopt Resolution #25-042 Approving Plans and Specifications and Authorizing Advertisement for Bids for High Point Street Reconstructions, Improvement Project #25-05
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05.
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies the streets within the High Point and Section 22 Unplatted subdivision for street reconstruction in 2025. A street segment summary for the project is attached to this case.
Existing Conditions
The street within Section 22 Unplatted (156th Avenue) is 26-foot urban with bituminous curbing and rural with drainage swales at the low points. The streets within High Point are 31-foot urban section with bituminous curbing and cross street valley gutters with drainage flumes at low points. Combined, the streets total approximately 1.67 miles in length. Traffic counts have not been taken within the project area, though there are no destinations within the subdivision which would increase traffic above normal.
Municipal sewer and water do not exist in the project area, extension of municipal utilities to this subdivision are not proposed as it is outside of the 2040 MUSA. Stormwater drainage is handled with curb and gutter, valley gutters, and drainage flumes, which carry water to existing ponds, wetlands, and Ditch 66.
Project History
Pavement History
The streets within High Point were constructed in 1979 and the street within Section 22 Unplatted was constructed in 1989. All street segments received an overlay in 2001, and subsequently two crack seal / seal coat treatments in 2007 and 2014. Significant patching has occurred over the last several years.
GPR was performed on the streets in 2024, at the time the streets averaged 2.5 to 4.3 inches of bituminous over 2.5 to 4.8 inches of aggregate base, with much variability from street to street.
Staff review of the geotechnical report found clean sands, ideal for pavement support within the project area. Additionally, groundwater is not anticipated to be a concern for the street reconstruction.
Proposed Improvements
The bituminous curbing is proposed to be replaced with surmountable concrete curb and gutter. At driveways, a curb cut similar to what is typically placed in B-Style curb will be placed, to avoid high transition from the roadway to driveways. The new pavement section will include 3.5-inches of new bituminous pavement over 4-inches of aggregate base. The aggregate base is proposed to be made of recycled reclamation.
In the project area, 8 of the 12 existing flumes were replaced with storm sewer inlets and storm sewer piping. It was not found feasible to replace the remaining 4 flumes, primarily due to the excessive grading and impact to properties which would be required.
Restoration of the impacted boulevards will include a minimum of 4-inches topsoil and hydroseed with a residential turf seed mix. Though the pavement is generally going back to the same location and elevation, driveway aprons will be replaced to match into the new concrete curb and gutter. In general, the boulevard impacts and driveway impacts will occur within 6 feet of the existing pavement.
The Zirconium Street cul-de-sac is proposed to be built back to a 100-foot diameter, centered within the existing right-of-way. The existing cul-de-sac is 165 feet in diameter. By replacing the cul-de-sac to the standard dimensions, significant savings in both construction and long-term maintenance will occur. The existing driveways and boulevard adjacent to the cul-de-sac will be extended approximately 33 feet. At this time staff is not proposing to adjust the existing right-of-way, which is 200 feet in diameter. A standard cul-de-sac has a 120-foot diameter right-of-way. The plans angled the driveways to accommodate extending the property lines in the future, if it’s desired. Staff will ask for discussion on resizing the right-of-way at a future meeting.
Preliminary Schedule Remaining
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.
The purpose of this case is to adopt Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05.
Background:
The proposed 2025 – 2034 Capital Improvement Plan (CIP) identifies the streets within the High Point and Section 22 Unplatted subdivision for street reconstruction in 2025. A street segment summary for the project is attached to this case.
Existing Conditions
The street within Section 22 Unplatted (156th Avenue) is 26-foot urban with bituminous curbing and rural with drainage swales at the low points. The streets within High Point are 31-foot urban section with bituminous curbing and cross street valley gutters with drainage flumes at low points. Combined, the streets total approximately 1.67 miles in length. Traffic counts have not been taken within the project area, though there are no destinations within the subdivision which would increase traffic above normal.
Municipal sewer and water do not exist in the project area, extension of municipal utilities to this subdivision are not proposed as it is outside of the 2040 MUSA. Stormwater drainage is handled with curb and gutter, valley gutters, and drainage flumes, which carry water to existing ponds, wetlands, and Ditch 66.
Project History
- May 28, 2024, the Ramsey City Council adopted Resolution #24-138, accepting and awarding a proposal to Hakanson Anderson for topographic survey of the project area.
- August 12, 2024, the Ramsey City Council adopted Resolution #24-220, accepting and awarding a proposal to Independent Testing Technologies, Inc. for a geotechnical report of the project area.
- November 19, 2024, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.
- November 26, 2024, the Ramsey City Council adopted Resolution #24-340, ordering the City Engineer to prepare plans and specifications for said improvements.
- January 21, 2025, the Ramsey Public Works Committee recommended the Zirconium Street cul-de-sac be constructed to a standard 100-foot diameter.
- February 13, 2025, Ramsey Staff held a public open house for said improvements.
- February 18, 2025, the Ramsey Public Works Committee recommended City Council approve plans and authorize advertisement for bids for said improvements.
Pavement History
The streets within High Point were constructed in 1979 and the street within Section 22 Unplatted was constructed in 1989. All street segments received an overlay in 2001, and subsequently two crack seal / seal coat treatments in 2007 and 2014. Significant patching has occurred over the last several years.
GPR was performed on the streets in 2024, at the time the streets averaged 2.5 to 4.3 inches of bituminous over 2.5 to 4.8 inches of aggregate base, with much variability from street to street.
Staff review of the geotechnical report found clean sands, ideal for pavement support within the project area. Additionally, groundwater is not anticipated to be a concern for the street reconstruction.
Proposed Improvements
The bituminous curbing is proposed to be replaced with surmountable concrete curb and gutter. At driveways, a curb cut similar to what is typically placed in B-Style curb will be placed, to avoid high transition from the roadway to driveways. The new pavement section will include 3.5-inches of new bituminous pavement over 4-inches of aggregate base. The aggregate base is proposed to be made of recycled reclamation.
In the project area, 8 of the 12 existing flumes were replaced with storm sewer inlets and storm sewer piping. It was not found feasible to replace the remaining 4 flumes, primarily due to the excessive grading and impact to properties which would be required.
Restoration of the impacted boulevards will include a minimum of 4-inches topsoil and hydroseed with a residential turf seed mix. Though the pavement is generally going back to the same location and elevation, driveway aprons will be replaced to match into the new concrete curb and gutter. In general, the boulevard impacts and driveway impacts will occur within 6 feet of the existing pavement.
The Zirconium Street cul-de-sac is proposed to be built back to a 100-foot diameter, centered within the existing right-of-way. The existing cul-de-sac is 165 feet in diameter. By replacing the cul-de-sac to the standard dimensions, significant savings in both construction and long-term maintenance will occur. The existing driveways and boulevard adjacent to the cul-de-sac will be extended approximately 33 feet. At this time staff is not proposing to adjust the existing right-of-way, which is 200 feet in diameter. A standard cul-de-sac has a 120-foot diameter right-of-way. The plans angled the driveways to accommodate extending the property lines in the future, if it’s desired. Staff will ask for discussion on resizing the right-of-way at a future meeting.
Preliminary Schedule Remaining
- Council approves plans and specifications / authorizes ads for bids
- February 25, 2025
- Staff Receives Bids
- March 31, 2025
- Council Awards Contract to the Lowest Responsible Bidder
- April 8, 2025
- Contractor Begins Construction
- Spring 2025
- Contractor Substantially Completes Construction
- New bituminous pavement in-place, topsoil and seed in-place
- August 30, 2025
- Contractor Final Completion
- Verify final restoration; punch list created
- September 30, 2025
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of the improvements, as well as a plan sheet showing the typical sections, which includes information on the proposed pavement section. Plans are available upon request from the City Engineer.
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.
Notification:
If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday, February 28, and again on Friday, March 7, 2025, in the City’s official newspaper, the Anoka Union Herald. Plans are also advertised on the QuestCDN website, which directly notifies contractors interested in bidding these types of projects.
Additionally, letters will be mailed to property owners with updates on the project status. Engineering staff maintains City Improvement webpages with the most current project information. This can be found on the City website, Engineering Department page.
Additionally, letters will be mailed to property owners with updates on the project status. Engineering staff maintains City Improvement webpages with the most current project information. This can be found on the City website, Engineering Department page.
Time Frame/Observations/Alternatives:
Observations:
The public open house was held on February 13, 2025 in the Lake Itasca Room, at the Ramsey Municipal Center. It was attended by one resident, generally looking for a project update and concerns with water holding in the low areas on the street. No comments were received on the Zirconium Street cul-de-sac resizing.
Alternatives:
Motion to adopt Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05.
The public open house was held on February 13, 2025 in the Lake Itasca Room, at the Ramsey Municipal Center. It was attended by one resident, generally looking for a project update and concerns with water holding in the low areas on the street. No comments were received on the Zirconium Street cul-de-sac resizing.
Alternatives:
Motion to adopt Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05.
Funding Source:
Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds.
Pavement Management Funds $1,743,100
Storm Water Utility Funds $476,300
Total Project Funds $2,219,400
The CIP level estimate had a total estimated project cost of $1,986,165, which includes street costs of $1,727,100 and storm sewer costs of $259,065. The final project costs may change depending upon bid prices and actual construction quantities.
Pavement Management Funds $1,743,100
Storm Water Utility Funds $476,300
Total Project Funds $2,219,400
The CIP level estimate had a total estimated project cost of $1,986,165, which includes street costs of $1,727,100 and storm sewer costs of $259,065. The final project costs may change depending upon bid prices and actual construction quantities.
Recommendation:
On February 18, 2025, the Ramsey Public Works Committee reviewed the improvement project and recommended City Council approve the plans and authorize advertisement for bids for said improvements. Additionally, the committee recommended City Council discussion on resizing the Zirconium Street cul-de-sac right-of-way.
Staff recommends adopting Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05. Additionally, staff recommends discussing the Zirconium Street cul-de-sac right-of-way at a future City Council meeting. Adjusting the right-of-way does not impact the constructability of the project, and could be done anytime in the future if desired. However, it would take a substantial amount of staff time, which is currently needed for designing, preparing plans and specifications, bidding, and administering improvement projects.
Staff recommends adopting Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05. Additionally, staff recommends discussing the Zirconium Street cul-de-sac right-of-way at a future City Council meeting. Adjusting the right-of-way does not impact the constructability of the project, and could be done anytime in the future if desired. However, it would take a substantial amount of staff time, which is currently needed for designing, preparing plans and specifications, bidding, and administering improvement projects.
Outcome/Action:
Adopt Resolution #25-042 approving plans and specifications and authorizing advertisement for bids for High Point Street Reconstructions, Improvement Project #25-05.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 02/20/2025 01:14 PM |
| Brian Hagen | Brian Hagen | 02/20/2025 02:28 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 02/11/2025 01:06 PM
- Final Approval Date:
- 02/20/2025