Adopt Resolution #25-125 Ordering Plans and Specifications for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08

Purpose:
The purpose of this case is to adopt Resolution #25-125 ordering plans and specifications for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.
 
Background:
The 2025 – 2034 Capital Improvement Plan (CIP) identifies mill and overlay of six (6) subdivisions within the City. A street segment summary for the project is attached to this case.
 
Project History

• On April 22, 2025, the Ramsey City Council adopted Resolution #25-082, accepting and awarding a proposal to Hakanson Anderson for topographic survey and wetland delineation of the project area.
• May 13, 2025, the Ramsey City Council adopted Resolution #25-101, accepting and awarding a proposal to Independent Testing Technologies for a geotechnical report of the project area.
• June 17, 025, the Ramsey Public Works Committee recommended City Council order plans and specifications for said improvements.

 
Project Scope
This project proposes to mill and overlay six (6) subdivision within the City.

• Alpine Woods
• Evergreen Point Townhomes 1^st & 2^nd
• Hall-Anderson Acres (TH 47 Service Road only)
• Riverside West (Ebony Street only)
• Section 16 Unplatted
• Wildwood Acres

 
The project totals 2.34 miles in length, and is split between urban and rural sections. The project is not proposing any repairs to watermain or sanitary sewer, minor storm sewer structure repairs typically consisting of re-grouting catch basins is proposed. Additionally, any pedestrian ramps will be brought up to current ADA compliance, the project area is estimated to include 24 pedestrian ramps. This will be further explored during project design.
 
Other than Wildwood Acres which received its first overlays between 2008 and 2012, the remaining streets were constructed between 2002 and 2010 and have not received an overlay to date. Based on GPR data and as-built information a 2-inch mill and overlay are proposed on all streets. This will be verified during project design.
 
Project Timelines
City Staff is proposing to prepare plans and specifications for this project in-house, as part of their normal duties. The following are the proposed general project timelines:
 
June 24, 2025                                      City Council Authorization to prepare plans and specifications
Summer 2025 / Winter 2026              Staff prepares plans and specifications
Fall 2025 / Winter 2026                      City Council approve plans, authorize bidding
Winter 2026                                        Bid opening, City Council award contract
Spring 2026                                        Begin Construction
Summer / Fall 2026                            Finish Construction
 
Staff proposes to bid projects separately, but to bid and award projects as close together as practical, which generally allows for a better bidding environment for the City.

If City Council orders plans and specifications, staff will send project update letters to property owners impacted by these improvements.

Observations:
Estimates are CIP level and will be updated during the design process.
 
Alternatives:
Motion to adopt Resolution #25-125 ordering plans and specifications for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.

Funding for this improvement is proposed to come from Pavement Management Funds and Storm Water Utility Funds.
 
CIP level estimated project costs are $681,477 ($649,026 Pavement Management Funds, $32,451 Storm Water Utility Funds).

Staff recommends adopting Resolution #25-125 ordering plans and specifications for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.
 
 
On June 17, 2025, the Ramsey Public Works Committee recommended City Council order plans and specifications for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.

Motion to adopt Resolution #25-125 ordering plans and specifications for 2026 Neighborhood Pavement Overlay Improvements, Improvement Project #26-08.