Adopt Resolution #25-156 Accepting Sewer Cleaning and Televising Proposals for 2026 Pavement Management Program Projects

Purpose:
The purpose of this case is to adopt Resolution #25-156 accepting sewer cleaning and televising proposals for 2026 Pavement Management Program Projects.
 
Background:
Testing of existing municipal utilities, which include sanitary sewer, storm sewer, and watermain, is standard practice when designing street reconstruction projects. Newly paved streets in Ramsey are anticipated to have a 60-year lifespan, assuming proactive maintenance. Identifying damaged or failing municipal utilities under streets before they are reconstructed allows the required repair or replacement work to be completed as part of the street reconstruction project before the new pavement is placed, preventing costly pavement repairs after the fact.
 
Sewer testing consists of first cleaning the pipe with a water jetter, then using a camera to televise the inside of the sewer pipes (sanitary and storm). Staff do not have the equipment needed to complete the televising work in-house, and staff generally do not have sufficient time to clean the sewer pipes in advance of being televised.
 
Televising sewer pipes informs staff of the conditions of the pipes, and locates existing damage, if present. This allows staff to include the required repair or replacement work for any damaged pipes into the street reconstruction plans, which is typically more cost-effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
 
Staff requested proposals for each reconstruction project from four (4) contractors known to perform this work. Proposals for each project were received from two (2) of the contractors, which are tabulated below.
 

Project	Hydro-Vac, Inc.	Nelson Sanitation & Rental, Inc.
IP 26-01 MSA Bunker Lake Boulevard	$12,608.83	$8,799.50
IP 26-04 Countryside Estates	$4,410.00	$1,649.20
IP 26-05 Flintwood Hills 2nd & 3rd	$31,586.89	$16,490.50
IP 26-06 Riverside West	$20,541.13	$12,641.00

 
Nelson Sanitation & Rental submitted the lowest responsible proposal for all four projects. Based on the submitted proposals, staff recommends accepting the proposals from Nelson Sanitation & Rental.
 
Nelson Sanitation & Rental is required to complete their work within 30 working days of the notice to proceed issued by the City.

In April, after topographic survey contracts were awarded by City Council, letters were sent to property owners impacted by the proposed 2026 Pavement Management Program projects. The letters sent at that time indicated that later in the summer of 2026, additional crews will be performing utility testing to assist with the preparation of plans for said improvements.

Alternatives:
Motion to adopt Resolution #25-156 accepting sewer cleaning and televising proposals for 2026 Pavement Management Program Projects.

Funding for this work is proposed to come from the respective utility enterprise (Sewer and Storm Water Utility) Funds. If any utility repair or replacement work is required as a result of the testing, said work would be completed as part of the respective street reconstruction project and would be funded through the respective utility funds.

Staff recommends adopting Resolution #25-156 accepting sewer cleaning and televising proposals for 2026 Pavement Management Program Projects.

Adopt Resolution #25-156 accepting sewer cleaning and televising proposals for 2026 Pavement Management Program Projects.