Adopt Resolution #25-176 Accepting Bids and Awarding Contract for 2025 Pavement Skim Patching Project, Maintenance Project #25-56 

Purpose:
The purpose of this case is to adopt Resolution #25-176 accepting bids and awarding a construction contract for 2025 Pavement Skim Patching, Maintenance Project #25-56. 
 
Background:
In 2023, the number of public streets with numerous deep potholes and surface stripping increased to the point that Public Works staff were only able to maintain a small percentage of the streets in-house. The poor pavement conditions were due in small part to the previous winter’s severe weather conditions, but more significantly the poor pavement conditions were due to advanced pavement age and minimal pavement section composition, as well as due to not receiving regular proactive maintenance treatments over the life of the pavement sections. In 2023, the city spent almost $1.3M on contracted pavement patching services.
 
Since 2023, the city has spent more than $10,000,000 per year on pavement overlay and street reconstruction improvement projects, and on pavement maintenance projects including crack seal, pavement rejuvenation, and pavement skim and spray patching projects.  In addition, public works staff continue to patch potholes and mill and overlay pavement segments with pavement stripping generally confined to tire tracks. Together, these actions have helped to significantly reduce the scope and severity of potholes, pavement stripping and other forms of pavement damage across the city street system.
 
This spring, staff identified public street segments within 12 distinct areas in 7 residential neighborhoods that would benefit most from pavement skim patching due to poor pavement conditions and due to the fact that the majority of the streets are not programmed in the CIP for reconstruction until 2030 or later, with 4 of the street segments not programmed for reconstruction in the CIP at all. These street segments totaled 4.29 miles in length.
 
On June 24th, City Council approved plans and authorized advertising bids for hiring a contractor to skim patch street segments totaling 2.41 miles in length within seven (7) of the distinct areas.
 
Public Works staff patched all deep potholes (deeper than 2-inches) on the streets identified for skim patching in 2025 so the contractor will not have to hand patch any deep potholes in 2025.  Below is a summary of the proposed 2025 skim patching process, which is generally a 3/4-inch pavement overlay following the same process used since 2023 minus hand patching of deep potholes by the contractor.

• City staff will sweep streets upon notification by the contractor that they are ready to begin work.
• Contractor will blow any remaining debris and water off the street using compressed air.
• Contractor will apply bituminous tack coat to existing pavement surfaces.
• Contractor will skim patch streets (3/4-inch overlay) except outside edges to maintain drainage.
• Contractor will machine compact skim patching.
• City will sweep patched streets full width.

 
On August 5, 2025, a total of five (5) bids were received, publicly opened, and tabulated for Maintenance Project #25-56, 2025 Pavement Skim Patching. All bids were found to comply with the approved plans and specifications and advertisement for bids, and are tabulated below.
 

Contractor	Bid
North Valley, Inc.	$132,179.97
Diversified Paving	$201,170.00
TAG Asphalt and Concrete	$174,415.00
Asphalt Surface Technologies Corp.	$213,872.10
Hanson Paving	$257,698.35
Engineer’s Estimate	$180,000.00

 








The lowest responsible bid was submitted by North Valley, Inc. of Nowthen, Minnesota, in the amount of $132,179.97 for the total bid for construction of the improvements in accordance with the approved plans and specifications and advertisement for bids. 

Advertisements for bids appeared in the Anoka Union Herald on June 27th and July 4th.
 
Bids were opened publicly on August 5th. 

Observations:
Based on staff’s observations of all contracted skim patching work to date, skim patching is anticipated to have a useful life of at least 3 years, and likely much more. To date, this product is holding up very well to plowing, traffic and weather.
 
Tentative project schedule:

• August 12^th - Council considers award of contract
• Mid-August - Start construction
• September 26^th - Final completion

 
City staff will continue patching all remaining public paved street segments in-house as time allows. 
 
Alternatives:
Alternative #1: Motion to adopt Resolution #25-176 accepting bids and awarding a construction contract for 2025 Pavement Skim Patching, Maintenance Project #25-56.
 
Alternative #2: Motion of other.

Payment for this work is proposed to come from the $600,000 budgeted for 2025 cracksealing, pavement rejuvenator, and pavement patching projects.  A total of $176,000 remains available for 2025 skim patching contracted services.  

Staff recommends Alternative #1. 

Adopt Resolution #25-176 accepting bids and awarding a construction contract for 2025 Pavement Skim Patching, Maintenance Project #25-56, to North Valley, Inc. in the amount of $132,179.97.