Adopt Resolution #25-263 Accepting Quotes and Awarding Contract for The Waterfront Water-Play Mass Grading, Improvement Project #25-62

Purpose:
The purpose of this case is to adopt Resolution #25-263 Accepting Quotes and Awarding Contract for Waterfront Water-Play Mass Grading, Improvement Project #25-62. 

Background:
At the regular October 28th City Council meeting, the Council approved H+U Construction as the construction manager for The Waterfront water-play park project, and acknowledged that staff and H+U would seek quotes for the mass grading of the site to begin as soon as November 2025.
 
During the aforementioned meeting, and at work session, it was understood that mass grading and the importation of aggregate base was necessary as a 'critical path' item so as to have the site adjusted to grade before the ground froze—and to be ready for concrete footings and other work to be performed as soon as the last week of Feburary, 2026.  

H+U solicited quotes from three (3) contractors known to complete such work and three quotes were received as follows;
 

Contractor	Total Quote
Sauter & Sons Excavating, Inc.	$57,500.00
Meyer Contracting, Inc.	$85,080.00
Veit & Company, Inc.	$106,120.00
Engineer’s Estimate	$120,00.00

 
The lowest responsible quote in the amount of $57,500.00 was received from Sauter & Sons Excavating, a contractor based in the city of Ramsey.   

Notifications are not required for this case.  

Observations:
As mentioned, the construction schedule for the Waterfront water-play park improvements requires the mass grading and the importation and stockpiling of about 500 CYs of aggregate base to remain on the larger construction schedule for the target of July 2026 for substantial completion.  Proposers responding to the requests for quotes were invited to submit their quotes using the city's street reconstruction millings (surplus aggregate from the 2025 mill and overlay projects). This was accomplished, saving the city approximately $5,000 over pit-run or purchased aggregate.

Alternatives:
Adopt Resolution #25-263 accepting quotes and awarding a contract for The Waterfront Water-Play Mass Grading, Improvement Project #25-62, to Sauter & Sons Excavating, Inc. in the amount of $57,500. 
 

All costs for this work will be paid from the Park Trust Fund, which has a present balance of approximately $11M. 

Staff recommends adopting Resolution #25-263.  

Adopt Resolution #25-263 accepting quotes and awarding contract for The Waterfront Water-Play Mass Grading, Improvement Project #25-62, to Sauter & Sons Excavating, Inc. in the amount of $57,500.