5.14.
| CC Regular Session |
| Meeting Date: | 03/10/2026 |
| Primary Strategic Plan Initiative: | {ud_pd8} |
Title:
Adopt Resolution #26-067 Accepting Bids and Awarding Contract for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution #26-067 accepting bids and awarding a contract to Corrective Asphalt Materials, LLC for the total amount of $312,307.06 for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance following construction, overlay, or reconstruction:
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
Rejuvenator Use History
In 2019, the City Council indefinitely suspended seal coat improvements due to observed issues of pavement striping under seal coat, which causes approximately the top inch of pavement to strip away from underlying pavement. These areas of striping originally show as small spots in the surface of the pavement, but quickly migrate across the pavement into larger sections.
In alignment with many other metro cities confronted with these same pavement issues, Staff feels pavement rejuvenators provide the greatest overall benefit at the lowest cost. Staff proposes to continue to use Reclamite, a maltene-based petroleum product with the ability to penetrate into asphalt pavement and restore reactive components (maltenes) which have been lost due to the natural process of oxidation.
Reclamation has been used nationally for over 5 decades and is proven to add 5 to 7 years of service life to pavements. The application is intended to be performed on pavements 5 years old or less, though several cities are completing pilot project applications on pavement sections older than 5 years. Additionally, staff is aware an ongoing study for considering a 2nd Reclamite treatment to further extend the useful service life of pavements. Staff will continue to monitor such applications and adjust future projects within the City of Ramsey based on observed results.
Future Considerations
Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result serval newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB), with the assistance of MnROAD’s, is three years into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator.
2026 Proposed Rejuvenation Improvements
Plans for the 2026 Pavement Rejuvenation Improvements are attached to this case. A total of 15.56 miles of public street segments and 1 parking lot are proposed to receive pavement rejuvenation. The proposed streets are generally receiving the treatment on the 2nd year after construction, reconstruction, or overlay per the proposed street maintenance schedule. The exception are some subdivisions built in small phases, with earlier phases being held off 1 year to be able to treat a larger area at once. This simplifies future maintenance as well, and is less confusing for the general public compared to stopping projects at arbitrary plat lines within a subdivision. Final plans and specifications were prepared in-house as part of staff’s normal duties.
Preliminary Schedule Remaining
The proposed improvements are designated as 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
The purpose of this case is to adopt Resolution #26-067 accepting bids and awarding a contract to Corrective Asphalt Materials, LLC for the total amount of $312,307.06 for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
Background:
The City’s current pavement maintenance schedule calls for public streets to receive the following maintenance following construction, overlay, or reconstruction:
- Year 2 – Pavement Rejuvenator
- Year 3 – Crack Seal
- Year 5 – Refresh Pavement Markings (If Applicable)
- Year 7 – Crack Seal
- Year 10 – Refresh Pavement Markings (If Applicable)
- Year 14 – Crack Seal
- Year 15 – Refresh Pavement Markings (If Applicable)
- Year 20 – Overlay or Reconstruction
The above schedule is the typical maintenance schedule based off assumed ideal conditions. Staff reviews the condition of all streets annually and adjusts the schedule of maintenance operations based on actual pavement conditions.
Rejuvenator Use History
In 2019, the City Council indefinitely suspended seal coat improvements due to observed issues of pavement striping under seal coat, which causes approximately the top inch of pavement to strip away from underlying pavement. These areas of striping originally show as small spots in the surface of the pavement, but quickly migrate across the pavement into larger sections.
In alignment with many other metro cities confronted with these same pavement issues, Staff feels pavement rejuvenators provide the greatest overall benefit at the lowest cost. Staff proposes to continue to use Reclamite, a maltene-based petroleum product with the ability to penetrate into asphalt pavement and restore reactive components (maltenes) which have been lost due to the natural process of oxidation.
Reclamation has been used nationally for over 5 decades and is proven to add 5 to 7 years of service life to pavements. The application is intended to be performed on pavements 5 years old or less, though several cities are completing pilot project applications on pavement sections older than 5 years. Additionally, staff is aware an ongoing study for considering a 2nd Reclamite treatment to further extend the useful service life of pavements. Staff will continue to monitor such applications and adjust future projects within the City of Ramsey based on observed results.
Future Considerations
Regional contractors have taken note of metro Cities moving away from seal coating and toward pavement rejuvenators, and as a result serval newer products are becoming available in our region. The Minnesota Local Road Research Board (LRRB), with the assistance of MnROAD’s, is three years into an evaluation of proprietary rejuvenators, including the most commonly used product in the metro area, Reclamite. Early results indicate Reclamite is performing well in Minnesota. Ideally, once the evaluation is complete, additional reliable products will result in a competitive bidding market. Because of its proven track record, and the potential risks associated with using new products, staff recommends continuing to use Reclamite on all street segments proposed to receive pavement rejuvenator.
2026 Proposed Rejuvenation Improvements
Plans for the 2026 Pavement Rejuvenation Improvements are attached to this case. A total of 15.56 miles of public street segments and 1 parking lot are proposed to receive pavement rejuvenation. The proposed streets are generally receiving the treatment on the 2nd year after construction, reconstruction, or overlay per the proposed street maintenance schedule. The exception are some subdivisions built in small phases, with earlier phases being held off 1 year to be able to treat a larger area at once. This simplifies future maintenance as well, and is less confusing for the general public compared to stopping projects at arbitrary plat lines within a subdivision. Final plans and specifications were prepared in-house as part of staff’s normal duties.
Preliminary Schedule Remaining
- March 10, 2026 City Council awards contract to the lowest responsible bidder
- July 1, 2026 Contractor may begin improvements
- August 30, 2026 Contractor completes improvements
The proposed improvements are designated as 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
Notification:
Advertisements were published in the Anoka Union Herald on January 30 and February 6, 2026. Bids were also advertised on-line on Quest CDN.
Additionally, letters will be delivered to affected property owners near the beginning of the project, once project dates are known. Mailings are performed by the Contractor for this improvement.
Additionally, letters will be delivered to affected property owners near the beginning of the project, once project dates are known. Mailings are performed by the Contractor for this improvement.
Time Frame/Observations/Alternatives:
Observations:
IP 26-09 and IP 26-10 engineer’s estimates are based off of final plans and actual bid prices. IP 26-11 estimate is a CIP level estimate based off of costs per mile.
Because the improvements were estimated above the $175,000 cap for requesting proposals, this project was publicly bid. Since Corrective Asphalt Materials is the sole source provider for Reclamite in our region, we anticipated only one bid would be received on this project.
Alternatives:
Motion to adopt Resolution #26-067 accepting bids and awarding a contract to Corrective Asphalt Materials, LLC for the total amount of $312,307.06 for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
IP 26-09 and IP 26-10 engineer’s estimates are based off of final plans and actual bid prices. IP 26-11 estimate is a CIP level estimate based off of costs per mile.
Because the improvements were estimated above the $175,000 cap for requesting proposals, this project was publicly bid. Since Corrective Asphalt Materials is the sole source provider for Reclamite in our region, we anticipated only one bid would be received on this project.
Alternatives:
Motion to adopt Resolution #26-067 accepting bids and awarding a contract to Corrective Asphalt Materials, LLC for the total amount of $312,307.06 for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
Funding Source:
On March 3, 2026 a total of one (1) bid was received, opened, and tabulated, and the following bids were found to comply with the advertisement for bids.
The bid of Corrective Asphalt Materials of Roxana, Illinois, in the amount of $312,307.06 for the total bid of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 5-percent brings the total project costs to $327,922.41.
The city budgeted $650,000 in 2026 for contracted street maintenance services including crack sealing, pavement rejuvenation, and refreshing pavement markings.
The estimated costs for pavement maintenance improvements are:
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.
| Contractor | Total Bid |
| Corrective Asphalt Materials, LLC | $312,307.06 |
| Engineer’s Estimate | $312,307.06 |
The bid of Corrective Asphalt Materials of Roxana, Illinois, in the amount of $312,307.06 for the total bid of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Adding indirect costs in the amount of 5-percent brings the total project costs to $327,922.41.
The city budgeted $650,000 in 2026 for contracted street maintenance services including crack sealing, pavement rejuvenation, and refreshing pavement markings.
The estimated costs for pavement maintenance improvements are:
- IP 26-09 Crack Seal $156,951.90
- IP 26-10 Pavement Rejuvenation $327,922.41
- IP 26-11 MSA Pavement Markings $8,000
- Total Pavement Maintenance Costs $492,874.31
- Staff will explore using the remaining budgeted funds, estimated at $157,125.69, for additional contracted and/or in-house pavement patching services, as needed.
City Staff proposes to administer and inspect construction in-house, as part of their normal duties.
Recommendation:
Staff recommends adopting Resolution #26-067 accepting bids and awarding a contract to Corrective Asphalt Materials, LLC for the total amount of $312,307.06 for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
Outcome/Action:
Motion to adopt Resolution #26-067 accepting bids and awarding a contract to Corrective Asphalt Materials, LLC for the total amount of $312,307.06 for 2026 Pavement Rejuvenation Improvements, Improvement Project #26-10.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 03/05/2026 12:42 PM |
| Brian Hagen | Brian Hagen | 03/05/2026 03:36 PM |
- Form Started By:
- Joe Feriancek
- Started On:
- 02/27/2026 11:40 AM
- Final Approval Date:
- 03/05/2026