Adopt Resolution #26-080 Ordering Request for Proposals for Topographic Surveys, Geotechnical Evaluations and Utility Testing for 2027 Pavement Management Program Projects

Purpose:
The purpose of this case is to adopt Resolution #26-080 ordering requests for proposals for topographic surveys, geotechnical evaluations and utility testing for 2027 Pavement Management Program Projects. This includes Area F (Itasca Heights) of the Gravel Road Elimination Program as well.
 
Background:
The current 2026 thru 2035 10-Year Capital Improvement Plan (CIP) proposes street reconstruction of the following streets in 2027:

• MSA 142^nd Avenue between Saint Francis Boulevard (TH 47) and Xkimo Street
  • 0.07 miles of urban section
• MSA Juniper Ridge Drive between Roanoke Street and 156^th Lane
  • 0.37 miles of urban section (bituminous curbing)
• Deerwood
  • 1.13 miles of rural section
• Hall-Anderson Acres & Oakwood Hills
  • 2.25 miles of rural section
  • Subdivisions combined due to proximity
• Sorteberg’s 6^th & Windsorwood
  • 0.62 miles of urban section (bituminous curbing) [Sorteberg’s 6^th]
  • 0.62 miles of rural section [Windsorwood]
  • 1.24 miles total
  • Subdivisions combined due to proximity
• Windemere Woods 1^st & 2^nd
  • 0.75 miles of urban section

 
The CIP proposes to mill and overlay the following streets in 2027:

• MSA Rhinestone Street within the COR
  • 0.32 miles of urban section
• MSA Sunwood Drive within the COR
  • 0.56 miles of urban section
• MSA Veterans Drive within the COR
  • 0.65 miles of urban section
• MSA Zeolite Street within the COR
  • 0.09 miles of urban section
• Brookfield
  • 0.81 miles of urban section
• Estates of Silver Oaks
  • 1.03 miles of urban section
• Rivers Bend 1^st, 2^nd, & Plaza
  • 1.32 miles of urban section
• Generally, mill and overlay improvements only require topographic survey of the pedestrian ramps for ADA upgrades.

 
The CIP proposes to convert the existing gravel section to bituminous pavement section on the following streets in 2027:

• Itasca Heights
  • 0.24 miles of rural gravel section

 
In total, the 2026 – 2035 CIP proposes to reconstruct approximately 5.81 miles, mill and overlay 4.78 miles, and construct (covert from gravel to pavement) 0.24 miles of public roads in 2027. For comparison, the Pavement Management Program (PMP) included 7.39 miles of reconstruction and 5.39 miles of mill and overlay in 2026.
 
Staff will use the materials as design aids for the 2027 proposed improvement projects. Topographic surveys are essential to locate all existing site features and to create an existing ground surface, used as the base for designing the project.
 
Geotechnical reports inform staff of subsoil conditions, which is essential when designing the pavement section for the reconstructed streets. Also included are groundwater elevations and support capabilities of the soils for utilities and trenches, as well as associated backfilling recommendations.
 
Televising sewer pipes informs staff of the condition of the pipes, and locates existing damage. This allows Staff to include fixing damaged pipes in the construction plans, which can be more cost-effective than doing repairs as standalone projects, or as change orders during the reconstruction project.
 
Street segment summaries and the 2027 Draft Pavement Management Program map is attached to this case for reference.

If Council orders request for proposals, staff will request proposals from firms known to perform said services.

Alternatives:
Adopt Resolution #26-080 ordering request for proposals for topographic surveys, geotechnical evaluations and utility testing for 2027 Pavement Management Program projects.

Funding for this work is proposed to come from the respective pavement and utility funds; Pavement Management Funds, Tax Increment Financing No.2 Funds, Municipal State Aid Funds, Sanitary Sewer Utility Funds, and Storm Water Utility Funds.

Staff recommends adopting Resolution #26-080 ordering request for proposals for topographic surveys, geotechnical evaluations and utility testing for 2027 Pavement Management Program Projects

Adopt Resolution #26-080 ordering request for proposals for topographic surveys, geotechnical evaluations and utility testing for 2027 Pavement Management Program Projects.