Adopt Resolution #26-099 Accepting and Awarding Proposals for Topographic Surveys for 2027 Pavement Management Program Projects

Purpose:
The purpose of this case is to adopt Resolution #26-099 accepting and awarding proposals for topographic surveys for 2027 Pavement Management Program projects. Additionally, this includes Area F (Itasca Heights) of the Gravel Road Elimination Program.
 
Background:
The current 2026 thru 2035 10-Year Capital Improvement Plan (CIP) proposes street reconstruction of the following streets in 2026:

• MSA 142^nd Avenue between Saint Francis Boulevard (TH 47) and Xkimo Street
  • 0.07 miles of urban section
• MSA Juniper Ridge Drive between Roanoke Street and 156^th Lane
  • 0.37 miles of urban section (bituminous curbing)
• Deerwood
  • 1.13 miles of rural section
• Hall-Anderson Acres & Oakwood Hills
  • 2.25 miles of rural section
  • Subdivisions combined due to proximity
• Sorteberg’s 6^th & Windsorwood
  • 0.62 miles of urban section (bituminous curbing) [Sorteberg’s 6^th]
  • 0.62 miles of rural section [Windsorwood]
  • 1.24 miles total
  • Subdivisions combined due to proximity
• Windemere Woods 1^st & 2^nd
  • 0.75 miles of urban section

 
The CIP proposes to mill and overlay the following streets in 2026:

• MSA Rhinestone Street within the COR
  • 0.32 miles of urban section
• MSA Sunwood Drive within the COR
  • 0.56 miles of urban section
• MSA Veterans Drive within the COR
  • 0.65 miles of urban section
• MSA Zeolite Street within the COR
  • 0.09 miles of urban section
• Brookfield
  • 0.81 miles of urban section
• Estates of Silver Oaks
  • 1.03 miles of urban section
• Rivers Bend 1^st, 2^nd, & Plaza
  • 1.32 miles of urban section
• Generally, mill and overlay improvements only require topographic survey of the pedestrian ramps for ADA upgrades.

 
The CIP proposes to convert existing gravel section to bituminous pavement sections to the following streets in 2027:

• Itasca Heights
  • 0.24 miles of rural gravel section

 
In total the 2026 – 2035 CIP proposes to reconstruct approximately 5.81 miles, mill and overlay 4.78 miles, and construct (covert from gravel to pavement) 0.24 miles of public roads in 2027.
 
Staff will use the materials as design aids for the 2027 proposed improvement projects. Topographic surveys are essential to locate all existing site features and to create an existing ground surface, used as the base for designing the project.
 
Street segment summaries and the 2027 Draft Pavement Management Program map is attached to this case for reference.

If City Council accepts proposals, staff will mail letters to property owners within the project areas proposed to be included within the topographic survey area(s).

Alternatives:
Motion to adopt Resolution #26-099 accepting and awarding proposals for topographic surveys for 2027 Pavement Management Program projects.

Funding for this work is proposed to come from the respective pavement and utility funds; Pavement Management Funds, Tax Increment Financing No.2 Funds, Municipal State Aid Funds, and Storm Water Utility Funds.

Staff requested proposals from two (2) firms known to perform this type of work. Proposals were received from both firms, which are tabulated below.
 

Project	Bolton & Menk	Hakanson Anderson
IP 27-01 MSA 142nd and Juniper Ridge Reconstructions	$3,022.50	$2,400.00
IP 27-02 2027 MSA Overlay Improvements	$2,827.50	$1,925.00
IP 27-03 Deerwood Street Reconstructions	$5,557.50	$5,370.00
IP 27-04 Hall-Anderson Acres & Oakwood Hills Street Reconstructions	$11,212.50	$10,200.00
IP 27-05 Sorteberg’s 6th & Windsorwood Street Reconstructions	$6,337.50	$5,400.00
IP 27-06 Windemere Woods 1st & 2nd Street Reconstructions	$4,972.50	$3,900.00
IP 27-07 2027 Neighborhood Overlay Improvements	$2,730.00	$1,925.00
IP 27-08 Itasca Heights Street Construction	$2,047.50	$1,140.00
Total Amount for all projects	$38,707.50	$32,260.00

Staff recommends adopting Resolution #26-099 accepting and awarding proposals for topographic surveys for 2027 Pavement Management Program projects.

Adopt Resolution #26-099 accepting and awarding proposals for topographic surveys for 2027 Pavement Management Program projects.