Consider Approval of Agreement related to the Relocation of Sunwood Drive - City of Ramsey - The Housing and Redevelopment Authority and the City of Ramsey

As previously discussed on several occasions, the HRA, EDA, and City of Ramsey have very separate and distinct powers and responsibilities as outlined in both the city charter and in state law.  Accordingly, they operate as separate entities and we maintain some separation in operations to support that distinction.  The realignment of Sunwood Drive is a City project, and the effort is being managed by the city with cooperation from the HRA.  

The Sunwood Drive plans currently contemplate three areas where the HRA property is affected:

• The city will require new right-of-way that will eventually be platted as part of COR TWO.  Until the plat is recorded, the HRA will need to dedicate easements over the proposed roadway alignments.
• The construction of Sunwood Drive will require adequate staging area to complete. The best and most effective staging area is on HRA land adjacent to the project.  The HRA will need to provide a temporary construction easement over this area.
• The construction of Sunwood Drive as well as Armstrong Boulevard, will require considerable fill.  While we are short material overall, the HRA does have readily available material to use for this project.  While we explore other options, we would like the option of using this material if necessary, and to do so the HRA will need to provide a license agreement to access and use material from HRA property to complete the city project.

The initial draft of the agreement between the City of Ramsey and the HRA has been attached to this case.  The proposed agreement provides the City, in its role leading the reconstruction of Sunwood Drive, the right to:

• Construct the roadway on easements that will be platted as right-of-way in  the future
• Use HRA land to stage construction of Sunwood Drive
• Use borrow material from HRA property for fill on both the Armstrong and Sunwood Segments of the project.

If the terms of this agreement are acceptable, the Development Team will prepare the necessary exhibits and make final revisions as necessary to record the agreement.

Also, for your consideration, the Sunwood relocation project will disturb all four sides of the parcel of land known as the Sunwood Retail area.  Like the adjacent roadways, imported material will be necessary to bring this parcel up to grade.  The development team will be bringing a future case forward on this area, but would like the HRA to consider adding the placement of this material to the attached agreement as consideration for the easements and materials for the City project.  While funding for the project is actually co-mingled, it would be cleaner to not only grade the sties simultaneously, but to solidify this agreement with fair-market consideration for the provisions made by the HRA.

Tom Bray has prepared a resolution outlining the items above.  

The development team recommends the HRA, by motion, enter into an agreement to accommodate the City as outlined above.

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Motion to Approve Entering into an Agreement with the City of Ramsey for the Construction of Sunwood Drive.