7.6.
CC Regular Session
- Meeting Date:
- 07/10/2012
- By:
- Shane Nelson, Engineering/Public Works
Information
Title:
Sunwood Drive Construction Services Contract
Background:
This item was discussed at the June 26, 2012 regular City Council meeting. The City has received proposals from the two engineering firms to provide construction services for the Sunwood Drive / Armstrong Boulevard project. Both proposals break the work into four major components, summarized as follows by firm:
Landform Task Total
Project Engineering $14,300
Construction Staking $48,600
Contract Admin and Inspection $165,800
Record Plans $6,400 *
Total $235,100
* Does not include Record Plans for the Armstrong Boulevard portion
WSB & Associates Task Total
Project Engineering $12,200
Construction Staking $48,608
Construction Admin and Inspection $96,996
Record Plans / Project Close Out $16,924
Total $176,228
It is important to note that both proposals are estimates based upon hourly rates and anticipated work effort.
Former City Engineer, Tim Himmer, recommended that the City Council award the Project Engineering, Construction Staking, and Record Plans components to WSB & Associates with the City performing the Construction Administration and Inspection. In addition, he recommended that the City Council approve a Project Engineering budget to Landform in the amount of $15,000 to assist in the interpretation of their portion of the design. Mr. Himmer also advised setting aside a legal servieces budget of $15,000. There was some discussion of whether or not the HRA's contract with Landform would preclude the City from awarding the construction services to WSB & Associatates. The City Attorney has been asked to review the contract between the HRA and Landform and provide an opinion.
There is some urgency to award the construction services contract during the July 10th Council meeting as the construction contract has been awarded and the 2012 construction season is well under way.
Landform Task Total
Project Engineering $14,300
Construction Staking $48,600
Contract Admin and Inspection $165,800
Record Plans $6,400 *
Total $235,100
* Does not include Record Plans for the Armstrong Boulevard portion
WSB & Associates Task Total
Project Engineering $12,200
Construction Staking $48,608
Construction Admin and Inspection $96,996
Record Plans / Project Close Out $16,924
Total $176,228
It is important to note that both proposals are estimates based upon hourly rates and anticipated work effort.
Former City Engineer, Tim Himmer, recommended that the City Council award the Project Engineering, Construction Staking, and Record Plans components to WSB & Associates with the City performing the Construction Administration and Inspection. In addition, he recommended that the City Council approve a Project Engineering budget to Landform in the amount of $15,000 to assist in the interpretation of their portion of the design. Mr. Himmer also advised setting aside a legal servieces budget of $15,000. There was some discussion of whether or not the HRA's contract with Landform would preclude the City from awarding the construction services to WSB & Associatates. The City Attorney has been asked to review the contract between the HRA and Landform and provide an opinion.
There is some urgency to award the construction services contract during the July 10th Council meeting as the construction contract has been awarded and the 2012 construction season is well under way.
Recommendation:
Option 1
If the City Attorney's opinion matches the former City Engineer's interpretation of the HRA contract with Landform, staff's recommendation remains unchanged. Staff recommends that the City Council award the Project Engineering, Construction Staking and Record Plans components to WSB & Associates in the estimated amount of $75,000 with the City performing the Construction Adminstration and Inspection. Staff recommends awarding Landform a Project Engineering budget of $15,000 to assist in the interpretation of the Sunwood Drive plans and specifications.
Option 2
If the City Attorney's opinion supports Landforms interpretation of the HRA contract with Landform, then Landform must be awarded all work including construction staking within the COR. In that case, staff would recommend awarding Landform the Project Engineering, Construction Staking and Record Plans components in the estimated amount of $70,000 with additional costs associated with Record Plans for Armstrong Blvd to be completed at the 2012 Landform contract hourly rates. Staff recommends awarding WSB & Associates a Project Engineering budget of $16,000 to assist in the interpretation of the Armstrong Blvd plans and specifications and assist in signal construction observation.
If the City Attorney's opinion matches the former City Engineer's interpretation of the HRA contract with Landform, staff's recommendation remains unchanged. Staff recommends that the City Council award the Project Engineering, Construction Staking and Record Plans components to WSB & Associates in the estimated amount of $75,000 with the City performing the Construction Adminstration and Inspection. Staff recommends awarding Landform a Project Engineering budget of $15,000 to assist in the interpretation of the Sunwood Drive plans and specifications.
Option 2
If the City Attorney's opinion supports Landforms interpretation of the HRA contract with Landform, then Landform must be awarded all work including construction staking within the COR. In that case, staff would recommend awarding Landform the Project Engineering, Construction Staking and Record Plans components in the estimated amount of $70,000 with additional costs associated with Record Plans for Armstrong Blvd to be completed at the 2012 Landform contract hourly rates. Staff recommends awarding WSB & Associates a Project Engineering budget of $16,000 to assist in the interpretation of the Armstrong Blvd plans and specifications and assist in signal construction observation.
Funding Source:
The construction services contract(s) are included in the total project costs and the overall funding package for the total project was approved at the June 26, 2012 City Council meeting.
Annual engineering department revenue was programmed under the 2012 budget to come from the City Engineering department completing the inspection and contract adminstration portion of the project.
Council Action:
Motion to approve Option 1 for the construction services contract(s) as recommended by staff;
OR
Motion to approve Option 2 for the construction services contract(s) as recommended by staff;
OR
Alternate Council Action per Council Discussion
OR
Motion to approve Option 2 for the construction services contract(s) as recommended by staff;
OR
Alternate Council Action per Council Discussion
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 07/05/2012 11:14 AM |
- Form Started By:
- haengineering
- Started On:
- 07/02/2012 02:34 PM
- Final Approval Date:
- 07/05/2012