Review Bids for Snow Removal at Parking Ramp and Municipal Center

In September 2012 staff sent out a request for quotes for contracted snow removal services for the parking ramp and the municipal campus. Staff contacted 33 contractors on our bidder list to make them aware of the bid.  Of those 33 contractors, seven elected to pick up bid information, and of those seven, two actually submitted quotes.  The contract stated that the successful bidder would be responsible for all snow removal operations for the ramp, the municipal campus surface lots, and all sidewalks in the adjacent areas.  The sidewalks included the segments leading into the rail station as well.  The contractor was also responsible for application of all de-icing materials for the above mentioned areas.  The contract requested a yearly lump sum for these services, with separate bids for the ramp and municipal center.  The contract was to run from November 1st through April 15th, with a 1/2" snow fall to be the trigger point for service.  If the snow event happened during business hours staff would provide minimal service until the close of business.  The quotes were as follows:

On Call Sweeping Inc.-                 Parking Ramp $29,000.00    Municipal Center-$20,000.00  Total $49,000.00
Complete Grounds Maintenance- Parking Ramp-$32,700.00    Municipal Center-$16,850.00   Total-$49,500.00

N/A

City staff costs for snow removal in the parking ramp/municipal campus are as follows.  It should be noted with the building of the apartment complex snow drifting into the parking structure should be minimal.

Costs to remove snow from the upper floor of the parking ramp would include the following equipment:
(2) single axle trucks for hauling- $107.99/hr/truck
(1) pickup w/plow-$85.24/hr
(1) bobcat w/bucket-$72.49/hr 
8 hour event would cost-$2988.84

Municipal lots
(1) pickup truck/plow-$85.24/hr x 1hr
(1) Tool cat/Bucket-$72.49/hr x 2hr
Total-$230.22

City hall sidewalks-$477.01/event

Total cost for snow removal per event-$3696.07

General Fund Budget 0312 for the Municipal Center
9240-Parking ramp maintenance

Reject all quotes and use city staff and equipment for snow removal service at the parking ramp and municipal center for the 2012-2013 snow season.

Motion to accept staff recommendation
Reject all quotes and use city staff and equipment for snow removal service at the parking ramp and municipal center for the 2012-2013 snow season.
Motion to reject staff recommendation and choose an alternative based on committee discussion