5.4.
Environmental Policy Board (EPB)
- Meeting Date:
- 08/05/2013
- By:
- Chris Anderson, Community Development
Information
Title:
Environmental Expo
Background:
As the Board knows, the Environmental Expo is scheduled for Saturday, September 7. This case is intended to cover several different elements associated with the event including the Board's booth, staffing the booth, the survey, and exhibitor information.
Observations:
This is potentially the last meeting before the event, thus, the Board should be either finalizing the booth details or assigning that task to one or more individuals to complete prior to the event. While there had been discussion about content for the booth, it was not apparent that specifics had been determined.
In addition to the booth content, staffing of the booth will need to be sorted out as well. The expo event will run from 11am to 7pm, and there should be at least one member at the booth throughout the event. However, setup and take down of the booth also needs to be taken into account, so the time frame is more likely 10am to 8pm approximately. In the past, this has typically been split up into shifts throughout the event.
The survey that was reviewed at the July meeting has been revised to address comments previously received. That survey is attached for final review. Based on past discussions, the intent will be to offer this survey electronically, through a service such as Survey Monkey. The Board will compile the results and would intend to make those available through the January/February newsletter.
Finally, Staff wanted to provide an update on exhibitors for the event thus far. Presently, there are six (6) exhibitors confirmed. Staff is awaiting responses from about ten (10) others that have been invited. Several past exhibitors have confirmed that they will not be participating this year either due to conflicts with other events or just be choice.
In addition to the booth content, staffing of the booth will need to be sorted out as well. The expo event will run from 11am to 7pm, and there should be at least one member at the booth throughout the event. However, setup and take down of the booth also needs to be taken into account, so the time frame is more likely 10am to 8pm approximately. In the past, this has typically been split up into shifts throughout the event.
The survey that was reviewed at the July meeting has been revised to address comments previously received. That survey is attached for final review. Based on past discussions, the intent will be to offer this survey electronically, through a service such as Survey Monkey. The Board will compile the results and would intend to make those available through the January/February newsletter.
Finally, Staff wanted to provide an update on exhibitors for the event thus far. Presently, there are six (6) exhibitors confirmed. Staff is awaiting responses from about ten (10) others that have been invited. Several past exhibitors have confirmed that they will not be participating this year either due to conflicts with other events or just be choice.
Recommendation:
The Board should be prepared to complete the following:
- Finalize booth details and/or assign that task to one or more members; and
- Determine schedule for staffing of the booth or determine time frame to finalize this; and
- Finalize details of survey.
Action:
Based on discussion.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Chris Anderson (Originator) | Chris Anderson | 08/02/2013 02:34 PM |
- Form Started By:
- Chris Anderson
- Started On:
- 08/01/2013 11:23 AM
- Final Approval Date:
- 08/02/2013