4.2.
Economic Development Authority (EDA)
- Meeting Date:
- 02/05/2015
- Submitted For:
- Patrick Brama
- By:
- Patrick Brama, Administrative Services
Title:
Review Future Business Park RFQ and Updates
Purpose/Background:
PURPOSE:
BACKGROUND:
Attached to this case is background information on the (A) the future business park, (B) EDA direction related to the Future Business Park, and (C) the RFQ for professional services.
- Review Results of Future Business Park RFQ for Professional Services
- Review General Updates
- Provide General Direction to Staff
BACKGROUND:
Attached to this case is background information on the (A) the future business park, (B) EDA direction related to the Future Business Park, and (C) the RFQ for professional services.
Purpose of RFQ:
The City of Ramsey is seeking quotes for the completion of a traffic impact study, feasibility report, and preliminary design layout of infrastructure
improvements associated with the City’s future business park. Improvements would be limited to (1) Bunker Lake Boulevard, between Armstrong
Boulevard and Puma Street; and, (2) Puma Street, between Bunker Lake Boulevard and Alpine Drive; see Appendix of the attached RFQ for details.
improvements associated with the City’s future business park. Improvements would be limited to (1) Bunker Lake Boulevard, between Armstrong
Boulevard and Puma Street; and, (2) Puma Street, between Bunker Lake Boulevard and Alpine Drive; see Appendix of the attached RFQ for details.
Notification:
NA
Observations/Alternatives:
OUTSTANDING ITEMS
Before the City engages/executes the work outlined in the RFQ for professional services, staff would recommend the following outstanding items be completed:
(2) Are the two major benefiting property owners willing to share in the cost of the traffic impact study, feasibility report, and preliminary design layout of infrastructure improvements? If yes, should a formal agreement be in place before ordering this work?
RFQ RESPONSES:
The City received responses from four firms:
All responses were reviewed by staff and the City Engineer. All responses match the needs of the City's RFQ; and staff believes all firms have the ability to produce the quality work-product the City of Ramsey is seeking. Based on price, staff chose to eliminate SEH and WSB. Follow up interviews were conducted with Bolton & Menk and Hakanson Anderson. Both interviews went well. Both firms were well represented and are both are clearly capable to provide the quality services Ramsey desires.
Before the City engages/executes the work outlined in the RFQ for professional services, staff would recommend the following outstanding items be completed:
(1) Analyze effect of nearby train tracks on potential business park users. Identify who the "target market" is for the City's future business park. Will our target market conflict with the nearby train tracks? Will our target market have a demand for the proposed new future business park (i.e. confirm this location is market relevant)?
This work is currently being completed by the City's economic development consultant, Mike Mulrooney. Staff expects results to be available at the March EDA meeting.
(2) Are the two major benefiting property owners willing to share in the cost of the traffic impact study, feasibility report, and preliminary design layout of infrastructure improvements? If yes, should a formal agreement be in place before ordering this work?
Staff is working with the City Attorney to develop a draft agreement. Staff expects to have a document completed by the March EDA meeting. Staff will share the draft agreement with benefiting property owners by next meeting. Staff expects a cost-share model in which the City would "front" the cost of this work and would be repaid via future land proceeds from benefiting property owners. The City would likely pay for 40%-65% of costs (TBD). Staff would recommend use of our EDA Revolving Loan Fund or EDA Fund.
RFQ RESPONSES:
The City received responses from four firms:
(1) SEH $65,747
(2) WSB $59,598
(3) Bolton & Menk $38,860
(4) Hakanson Anderson $34,200
(2) WSB $59,598
(3) Bolton & Menk $38,860
(4) Hakanson Anderson $34,200
All responses were reviewed by staff and the City Engineer. All responses match the needs of the City's RFQ; and staff believes all firms have the ability to produce the quality work-product the City of Ramsey is seeking. Based on price, staff chose to eliminate SEH and WSB. Follow up interviews were conducted with Bolton & Menk and Hakanson Anderson. Both interviews went well. Both firms were well represented and are both are clearly capable to provide the quality services Ramsey desires.
Funding Source:
Staff would recommend use of our EDA Revolving Loan Fund or EDA Fund. Attached to this case is the EDA dashboard.
Recommendation:
Provide general comments and feedback re the RFQ responses; and the "outstanding items" discussed in this case.
The EDA will not asked to make a decision on ordering the traffic impact study, feasibility report, and preliminary design layout of infrastructure improvements until the March meeting. However, Staff is requesting EDA approval to eliminate one of the two remaining firms from this process. This will provide clarity as we move forward with the process. Below is staff's recommendation.
The EDA will not asked to make a decision on ordering the traffic impact study, feasibility report, and preliminary design layout of infrastructure improvements until the March meeting. However, Staff is requesting EDA approval to eliminate one of the two remaining firms from this process. This will provide clarity as we move forward with the process. Below is staff's recommendation.
Bolton & Menk
*Competitive Pricing ($38,860)
*Well done RFQ response. Good interview. Great follow up and questions throughout process.
*Very good understanding of project, the City of Ramsey, and various interconnected plans and studies.
*Solid base of background/foundation knowledge.
*Professionals that will manage the project have good resumes; and previous experiences with City.
*Shown a very strong desire to get this project and deliver great customer service.
*What is unique about the Bolton & Menk proposal?
*Competitive Pricing ($38,860)
*Well done RFQ response. Good interview. Great follow up and questions throughout process.
*Very good understanding of project, the City of Ramsey, and various interconnected plans and studies.
*Solid base of background/foundation knowledge.
*Professionals that will manage the project have good resumes; and previous experiences with City.
*Shown a very strong desire to get this project and deliver great customer service.
*What is unique about the Bolton & Menk proposal?
--level/detail of background research completed for RFQ
--level/detail of understanding of various related plans and studies
--level of interest and passion behind pursuing this project
--company in-house expertise in specialized areas (including traffic)
--company size (provides ability for several "niche" experts to become involved)
--level/detail of understanding of various related plans and studies
--level of interest and passion behind pursuing this project
--company in-house expertise in specialized areas (including traffic)
--company size (provides ability for several "niche" experts to become involved)
Action:
Please see "Staff Recommendation" section.
Attachments
- RFQ Response (Bolton and Menk)
- RFQ Response (Hakanson Anderson)
- RFQ
- Background (Future Business Park)
- Background (EDA Direction)
- Background (RFQ)
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Bruce Westby | Bruce Westby | 02/02/2015 02:56 PM |
| Kurt Ulrich | Kurt Ulrich | 02/02/2015 03:27 PM |
- Form Started By:
- Patrick Brama
- Started On:
- 01/29/2015 09:45 AM
- Final Approval Date:
- 02/02/2015