4.10.
CC Regular Session
- Meeting Date:
- 09/13/2016
- By:
- Mark Riverblood, Engineering/Public Works
Information
Title:
Adopt Resolution #16-09-156 Authorizing the Final Phase of the Mississippi Trail
Purpose/Background:
In 2011, City Council authorized the application for Transportation Enhancement grant funding for constructing the Mississippi River Trail (MRT) from the Mississippi West Regional Park, to Ramsey's western border with Elk River at the Sherburne County line. The competitive grant application was successful, with Ramsey being awarded $1,120,000 for construction of the trail. Engineering and administration costs are not eligible for the reimbursement under the terms of the grant.
Additional background on some of the earlier funding, approvals, and sequences of construction for the previous two segments of the Mississippi River Trail are detailed within the March 25th, 2014 and October 27th, 2015 City Council cases on the city's web site under published agendas. This case discusses the third segment, or Final Phase of the MRT.
Additional background on some of the earlier funding, approvals, and sequences of construction for the previous two segments of the Mississippi River Trail are detailed within the March 25th, 2014 and October 27th, 2015 City Council cases on the city's web site under published agendas. This case discusses the third segment, or Final Phase of the MRT.
Observations/Alternatives:
Observations on the overall budget for the MRT:
The aforementioned Federal grant for the MRT west of Mississippi West Regional Park to City Limits was for the entire three miles—however, by the time of completion in 2017, the trail will have been constructed in three segments.
~ The first was performed as part of the Riverdale Drive reconstruction and extension. The original construction cost was estimated at $367k, with the actual cost approximately $180k, ($148k reimbursed by the grant, $32k from the Park Trust Fund). Likewise, the engineering expenses were approved at a not-to-exceed amount of $81k, and the actual costs were less than $60k.
~ During the time of preparing plans and specifications for MRT, the funding for the Armstrong Interchange came together and the project was approved with a 10' foot bituminous trail. Staff examined the feasibility of integrating the Federal grant funding into the Anoka County project, and determined that it was significantly more cost effective to pay for the trail (and crosswalk improvements) from the Park Trust Fund without attempting to obtain Federal approvals and ultimate reimbursement. Further, the process (even if financially feasible) would have unduly complicated interchange project. The city contributed approximately $140,000 for the trail and interactive crosswalk system, and no Federal grant monies were used.
~ The last segment of the MRT that this case approves was estimated in 2015 to be $1.2M in construction cost, with the lowest Bid found to be $628k at the bid opening in August 2016. This final phase is estimated to cost in total $761k, construction + engineering.
At the close of the MRT project in 2017, the city will have significantly less monies invested in the Mississippi River Trail than was anticipated at the start of the project following the grant award.
The aforementioned Federal grant for the MRT west of Mississippi West Regional Park to City Limits was for the entire three miles—however, by the time of completion in 2017, the trail will have been constructed in three segments.
~ The first was performed as part of the Riverdale Drive reconstruction and extension. The original construction cost was estimated at $367k, with the actual cost approximately $180k, ($148k reimbursed by the grant, $32k from the Park Trust Fund). Likewise, the engineering expenses were approved at a not-to-exceed amount of $81k, and the actual costs were less than $60k.
~ During the time of preparing plans and specifications for MRT, the funding for the Armstrong Interchange came together and the project was approved with a 10' foot bituminous trail. Staff examined the feasibility of integrating the Federal grant funding into the Anoka County project, and determined that it was significantly more cost effective to pay for the trail (and crosswalk improvements) from the Park Trust Fund without attempting to obtain Federal approvals and ultimate reimbursement. Further, the process (even if financially feasible) would have unduly complicated interchange project. The city contributed approximately $140,000 for the trail and interactive crosswalk system, and no Federal grant monies were used.
~ The last segment of the MRT that this case approves was estimated in 2015 to be $1.2M in construction cost, with the lowest Bid found to be $628k at the bid opening in August 2016. This final phase is estimated to cost in total $761k, construction + engineering.
At the close of the MRT project in 2017, the city will have significantly less monies invested in the Mississippi River Trail than was anticipated at the start of the project following the grant award.
Funding Source:
Construction costs for the Final Phase of the Mississippi River Trail will be $627,986. This equates to $502,389 in Federal grant monies (80%) and $125,597 the city (20%). Consulting engineering costs are estimated at $133,051 and are not grant eligible. All costs associated with the MRT would be from the Park Trust Fund, which will have a balance in excess of $1.8M after all 2016 Capital Improvement programmed expenditures.
Recommendation:
Staff recommends approving Resolution #16-09-156 awarding the contract to Park Construction in the amount of $627,986; and extending the agreement with Bolton & Menk for the Mississippi River Trail project for the scope of work described as Construction, Staking, Admin, and Observation in a not-to-exceed amount of $133,051—both funded from the Park Trust Fund.
Additionally, staff recommends a contingency amount of approximately 10% of the construction cost, or $62,000 to account for unknown field conditions that may be encountered (E.g. buried materials, rocks etc.). This contingency approach is believed to be more efficient that returning for special authorization via change orders, when minor obstacles are discovered. If any contingency monies are needed, it is likely they would be 80% reimbursable from the Federal grant.
Additionally, staff recommends a contingency amount of approximately 10% of the construction cost, or $62,000 to account for unknown field conditions that may be encountered (E.g. buried materials, rocks etc.). This contingency approach is believed to be more efficient that returning for special authorization via change orders, when minor obstacles are discovered. If any contingency monies are needed, it is likely they would be 80% reimbursable from the Federal grant.
Action:
Motion to approve Resolution #16-09-156 awarding the contract to Park Construction in the amount of $627,986 for construction of the Mississippi River Trail; and, authorizing up to $133,051 for engineering services, as well as up to $62,000 in contingencies, from the Park Trust Fund
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Grant Riemer | Grant Riemer | 09/08/2016 10:05 AM |
| Kurt Ulrich | Kurt Ulrich | 09/08/2016 02:26 PM |
- Form Started By:
- Mark Riverblood
- Started On:
- 09/06/2016 03:30 PM
- Final Approval Date:
- 09/08/2016