Receive Report from Public Works Committee
1. Finalize the Landscape Renovation for the Center Median in the Sweet Bay Ridge Development: Ratify the recommendation of the Public Works Committee to recommend City Council approval of a landscape renovation plan for Sweet Bay Ridge Development center medians.
2. Request for Rate Change at Electrical Vehicle Charging Station: Ratify the recommendation of the Public Works Committee for City Council approval to reduce the electric vehicle charging station’s per/hour pricing from $1.00/hour to $.80 cents/hour, but retain the policy of charging for every hour that a vehicle is plugged into the station.
3. Consider Recommendation to City Council to Accept Draft Feasibility Report for Sunwood Drive Reconstruction, Improvement Project #17-00: Ratify the recommendation of the Public Works Committee to recommend that the City Council accept the recommendations outlined in the draft Feasibility Report for Sunwood Drive Reconstruction, City Improvement Project #17-00.
4. Consider Recommendation to City Council to Accept Draft Feasibility Report for Alpine Drive Reconstruction, Improvement Project #17-01: Ratify the recommendation of the Public Works Committee to recommend that the City Council accept the recommendations outlined in the draft Feasibility Report for Alpine Drive Reconstruction, City Improvement Project #17-01.
5. Consider Recommendation to City Council to Accept Draft Feasibility Report for Rivers Bend Street Reconstruction, Improvement Project #17-02: Ratify the recommendation of the Public Works Committee to recommend City Council to table the Draft Feasibility Report for Rivers Bend Street Reconstruction, Improvement Project #17-02, for further consideration of construction in 2018 with a nearby street reconstruction project.


 


 

 

 
 

The Public Works Committee held its regular meeting on January 17, 2017 and discussed the following cases:
1. Finalize the Landscape Renovation for the Center Median in the Sweet Bay Ridge Development: Public Works Superintendent Riemer stated neighborhood residents have received 2 letters from City staff, most recently on September 29, 2016, which clearly outline project details, timeline and cost.  He added a request for partial funding has been submitted to the neighboring developer, Lennar Homes, and is under consideration. Public Works Superintendent Riemer stated the landscape project’s annual maintenance costs will be covered under the Public Works Maintenance Fund.  The Public Works Committee’s recommendation to the City Council is that the total project cost of $15,650, as well as additional annual maintenance cost, would be covered by City funds. Motion to ratify the recommendation of the Public Works Committee to recommend City Council approval of a landscape renovation plan for Sweet Bay Ridge Development center medians.
2 . Request for Rate Change at Electrical Vehicle Charging Station: Public Works Superintendent Riemer reviewed the staff report and rate change proposal.  He added this proposal is the result of feedback from a resident who indicated she would use the charging station more if it would stop charging a fee for use of the station, when her battery is fully charged.  He noted the charging station currently charges $1/hour and continues to charge $1/hour until the car is unplugged from the station.  Public Works Superintendent Riemer stated staff recommends a rate reduction at the electrical vehicle charging station.  He added the rate can be easily adjusted.  He noted that only one resident comment has been received by City staff to date and requested input from the Committee. Motion to ratify the recommendation of the Public Works Committee for City Council approval to reduce the electric vehicle charging station’s per/hour pricing from $1.00/hour to $.80 cents/hour, but retain the policy of charging for every hour that a vehicle is plugged into the station.
3. Consider Recommendation to City Council to Accept Draft Feasibility Report for Sunwood Drive Reconstruction, Improvement Project #17-00:  City Engineer Westby reviewed the staff report and summarized the draft Feasibility Report for the Sunwood Drive Reconstruction project including existing conditions, proposed improvements, estimated costs, and proposed funding program. City Engineer Westby also reviewed staff’s conclusions and recommendations for the project which included using a 10-ton pavement design, excluding improvements to the trail north of Sunwood Drive, requiring private property owners to protect, relocate and repair their own private irrigation systems, and to order an assessment appraisal consultation report with this project.  City Engineer Westby said staff is trying to conduct meetings with assessable property owners before the February 14, 2017, Public Hearing. He stated proposed assessment amounts have not yet been determined as this is the first application of the City’s Special Assessments Policy for industrial properties so staff wanted to discuss available options with the Public Works Committee first. He reviewed a draft rough comparison between two optional assessment methods, the “adjusted front footage” method and the “area” method, which shows the adjusted front footage method results in less variable assessments ($9K - $40K), whereas applying the area method results in assessments that are much more variable ($3K - $42K). City Engineer Westby requested Committee feedback and comments on the application of assessments for this project.  Motion to ratify the recommendation of the Public Works Committee to recommend that the City Council accept the recommendations outlined in the draft Feasibility Report for Sunwood Drive Reconstruction, City Improvement Project #17-00.
4.  Consider Recommendation to City Council to Accept Draft Feasibility Report for Alpine Drive Reconstruction, Improvement Project #17-01: City Engineer Westby reviewed the staff report and summarized the draft Feasibility Report for this proposed project including existing conditions, proposed improvements, estimated costs, and proposed funding program. City Engineer Westby also reviewed staff’s conclusions and recommendations for the project which included using a 10-ton pavement design, excluding improvements to the trail south of Alpine Drive, and requiring private property owners to protect, relocate and repair their own private irrigation systems.  He added the road’s aggregate base was constructed of recycled crushed concrete that was graded such that it became rehydrated over the years creating a weak concrete slab which cracked at semi-regular intervals causing the tenting that occurs in cold weather months. Motion to ratify the recommendation of the Public Works Committee to recommend that the City Council accept the recommendations outlined in the draft Feasibility Report for Alpine Drive Reconstruction, City Improvement Project #17-01.
5. Consider Recommendation to City Council to Accept Draft Feasibility Report for Rivers Bend Street Reconstruction, Improvement Project #17-02:  City Engineer Westby reviewed the staff report for the Rivers Bend Street Reconstructions project. City Engineer Westby then reviewed staff’s recommendations for the project which included completing the proposed improvements in 2018 (or later) in conjunction with a nearby street reconstruction project such as the Stanhope Terrace Street Reconstruction project scheduled for 2018 construction.  He added potential assessments have yet to be discussed with neighborhood residents, and noted there will be further review when the project is re-introduced. Motion to ratify the recommendation of the Public Works Committee to recommend City Council to table the Draft Feasibility Report for Rivers Bend Street Reconstruction, Improvement Project #17-02, for further consideration of construction in 2018 with a nearby street reconstruction project.
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Motion to ratify the recommendation of the Public Works Committee.