7.7.
CC Regular Session
- Meeting Date:
- 06/27/2017
- By:
- Bruce Westby, Engineering/Public Works
Information
Title:
Adopt Resolution #17-06-151 Approving Plans and Specifications and Authorizing Advertisements for Bids for Improvement Project #16-20, Riverdale Drive Extension from Traprock Street to Ramsey Boulevard
Purpose/Background:
Purpose:
The purpose of this case is to adopt a resolution approving plans and specifications and authorizing advertisements for bids for extending Riverdale Drive from Traprock Street to Ramsey Boulevard in 2017.
Background:
In September 2014, the Cities of Ramsey and Anoka, in partnership with the Minnesota Department of Transportation (MnDOT), the Anoka County Highway Department, and the Metropolitan Council, completed the Highway 10 Access Planning Study. This Study includes an Implementation Plan that identifies 21 proposed improvement projects along the Highway 10 corridor through Anoka and Ramsey. These projects are prioritized as immediate, short-term, mid-term, or opportunity/development/safety driven projects. The extension of Riverdale Drive from Traprock Street to Ramsey Boulevard is prioritized as an immediate need, the highest priority.
On October 28, 2014, the City Council adopted the Highway 10 Access Planning Study, thereby supporting the mutual goals and objectives of the various agencies to improving the operations and safety of Highway 10 in balance with local community values. In support of these goals and objectives, City staff submitted an application on January 2, 2015 for $750,000 in grant funding from the Routes of Regional Significance Account, administered through the Local Road Improvement Program, for extending Riverdale Drive between Traprock Street and Ramsey Boulevard. This application was subsequently denied.
On May 26, 2015, the City Council authorized applying for up to $710,000 in funding through the MnDOT Metro Municipal Agreement Program. On September 21, 2015, the City was notified the project was awarded up to $584,280 in funding through the Metro Municipal Agreement Program.
On October 13, 2015, the City Council adopted a resolution accepting the awarded MnDOT Metro Municipal Agreement Program funds for the Riverdale Drive extension project in the maximum amount of $584,280. This obligated the City to moving forward with the project including preparation of final Plans and Specifications, as well as executing a Cooperative Construction Agreement before awarding a Contract for construction.
On November 24, 2015, the City Council adopted a resolution authorizing Bolton & Menk, Inc, to prepare final plans and specifications.
On May 24, 2017, the City of Ramsey submitted a payment of $200,000 to Anoka County to acquire 5.31 acres of roadway right-of-way along the north edge of the Mississippi West Regional Park. This allows MnDOT to finalize their review of plans and specifications for this project, and to sign the title sheet of the plans, allowing the project to be let for bids.
On July 11, 2017, Staff anticipates requesting Council approval to enter into a Cooperative Agreement between the City and MnDOT. This will allow the awarded Metro Municipal Agreement Program funds to be applied to the improvements. The Cooperative Agreement must be executed before a Contract for construction can be awarded by the City.
On July 25, 2017, Staff anticipates requesting Council to accept bids and award a Contract for construction of Improvement Project #16-20. Construction could then begin in early to mid-August, allowing substantial project completion by mid-October.
The purpose of this case is to adopt a resolution approving plans and specifications and authorizing advertisements for bids for extending Riverdale Drive from Traprock Street to Ramsey Boulevard in 2017.
Background:
In September 2014, the Cities of Ramsey and Anoka, in partnership with the Minnesota Department of Transportation (MnDOT), the Anoka County Highway Department, and the Metropolitan Council, completed the Highway 10 Access Planning Study. This Study includes an Implementation Plan that identifies 21 proposed improvement projects along the Highway 10 corridor through Anoka and Ramsey. These projects are prioritized as immediate, short-term, mid-term, or opportunity/development/safety driven projects. The extension of Riverdale Drive from Traprock Street to Ramsey Boulevard is prioritized as an immediate need, the highest priority.
On October 28, 2014, the City Council adopted the Highway 10 Access Planning Study, thereby supporting the mutual goals and objectives of the various agencies to improving the operations and safety of Highway 10 in balance with local community values. In support of these goals and objectives, City staff submitted an application on January 2, 2015 for $750,000 in grant funding from the Routes of Regional Significance Account, administered through the Local Road Improvement Program, for extending Riverdale Drive between Traprock Street and Ramsey Boulevard. This application was subsequently denied.
On May 26, 2015, the City Council authorized applying for up to $710,000 in funding through the MnDOT Metro Municipal Agreement Program. On September 21, 2015, the City was notified the project was awarded up to $584,280 in funding through the Metro Municipal Agreement Program.
On October 13, 2015, the City Council adopted a resolution accepting the awarded MnDOT Metro Municipal Agreement Program funds for the Riverdale Drive extension project in the maximum amount of $584,280. This obligated the City to moving forward with the project including preparation of final Plans and Specifications, as well as executing a Cooperative Construction Agreement before awarding a Contract for construction.
On November 24, 2015, the City Council adopted a resolution authorizing Bolton & Menk, Inc, to prepare final plans and specifications.
On May 24, 2017, the City of Ramsey submitted a payment of $200,000 to Anoka County to acquire 5.31 acres of roadway right-of-way along the north edge of the Mississippi West Regional Park. This allows MnDOT to finalize their review of plans and specifications for this project, and to sign the title sheet of the plans, allowing the project to be let for bids.
On July 11, 2017, Staff anticipates requesting Council approval to enter into a Cooperative Agreement between the City and MnDOT. This will allow the awarded Metro Municipal Agreement Program funds to be applied to the improvements. The Cooperative Agreement must be executed before a Contract for construction can be awarded by the City.
On July 25, 2017, Staff anticipates requesting Council to accept bids and award a Contract for construction of Improvement Project #16-20. Construction could then begin in early to mid-August, allowing substantial project completion by mid-October.
Notification:
Notifications are not required for this case. Bids are proposed to be advertised on Friday, June 30th, and Friday, July 7th.
Observations/Alternatives:
Observations:
Attached are draft plans and specifications for Improvement Project #16-20, which did not yet have final MnDOT approval at the time this case was prepared. However, based on a meeting held with MnDOT on June 21, MnDOT will approve plans and specifications before the first advertisement runs on June 30th.
Alternatives:
Alternative #1 - Adopt Resolution #17-06-151 approving plans and specifications and authorizing advertisements for bids for Improvement Project #16-20, Riverdale Drive Extension from Traprock Street to Ramsey Boulevard.
Alternative #2 - Deny adoption of Resolution #17-06-151 at this time.
Attached are draft plans and specifications for Improvement Project #16-20, which did not yet have final MnDOT approval at the time this case was prepared. However, based on a meeting held with MnDOT on June 21, MnDOT will approve plans and specifications before the first advertisement runs on June 30th.
Alternatives:
Alternative #1 - Adopt Resolution #17-06-151 approving plans and specifications and authorizing advertisements for bids for Improvement Project #16-20, Riverdale Drive Extension from Traprock Street to Ramsey Boulevard.
Alternative #2 - Deny adoption of Resolution #17-06-151 at this time.
Funding Source:
The engineer’s estimate for construction costs is $1,082,192.50. The total project cost, including 23% indirect costs, is estimated at $1,331,096.78.
The City's estimated cost share is $746,816.78 after the $584,280 of Metro Municipal Agreement funds are applied. Municipal State Aid dollars are proposed to cover the City’s cost share as noted in the current CIP.
The City's estimated cost share is $746,816.78 after the $584,280 of Metro Municipal Agreement funds are applied. Municipal State Aid dollars are proposed to cover the City’s cost share as noted in the current CIP.
Recommendation:
City staff recommends alternative #1.
Action:
Motion to adopt Resolution #17-06-151 approving plans and specifications and authorizing advertisements for bids for Improvement Project #16-20, Riverdale Drive Extension from Traprock Street to Ramsey Boulevard.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 06/22/2017 03:49 PM |
- Form Started By:
- Bruce Westby
- Started On:
- 06/19/2017 07:30 AM
- Final Approval Date:
- 06/22/2017