Update on Alpine Park's Baseball Field Renovation, and Approve Adding Storage Shed to Scope of Work

In September 2016 Council authorized $75,000 from the Park Trust Fund for improvements to ballfields #3 and #4 at Alpine Park to be completed no later than 2017.  Requests for quotes were issued, and awards to contractors for the concrete elements and fencing aspects of the project, occurred in August—with the project expected to be completed in September 2017.

The following is the cost breakdown of the ball renovation project as of case writing:
⇒ Concrete $9,620
⇒ Fencing, netting and dugouts $34,689
⇒ Hurricane straps for 8 dugouts $1,000 (est.)
⇒ Restoration (soil, sod, ag lime) $3,000 (est.)

Total approximate project cost to date: $49,309

Public notifications on this Capital Improvement Project occurred in 2016, as part of the city-wide CIP.

Recently Staff met with representatives from the Anoka Ramsey Athletic Association on the topic of Alpine Park's renovations and other proposed improvements to athletic facilities in the next years.  The outcome of this discussion was a request by ARAA to consider adding a storage shed to the scope of work at Alpine, within the $75,000 allocation approved for improvements at the park.

The storage shed would replace the 'pod' storage unit that has been at the park for several years, and is a regular rental expense for ARAA—and would be much nicer in appearance. Staff is confident that an acceptable shed can be purchased and installed for less than $12,000.  This amendment to the scope of work would still leave the now larger project approximately $13,000 under the $75,000 approved by City Council for baseball related improvements to Alpine Park.

Attached are various images of Alpine's backstops and dugouts, and pictures similar to a shed that would replace the pod storage unit.

The funding source is the perviously approved allocation of $75,000 from the Park Trust Fund.

In August, the Park and Recreation Commission recommended adding the storage shed to the scope of work as proposed and detailed above.

Motion to authorize adding a storage shed to the scope of the 2017 improvements for Alpine Park, remaining at a total not-to-exceed cost, of the previously approved amount of $75,000.