2.2.
CC Work Session
- Meeting Date:
- 05/08/2018
Information
Title:
Discussion Regarding the Economic Development Manager/Assistant City Administrator Position and Staffing / Department Restructures
Purpose/Background:
The City's Economic Development Manager/Assistant City Administrator submitted a letter of resignation indicating his last day of employment will be May 25, 2018. The purpose of this case is to consider options for the continued performance of the duties of this position once it is vacated; as well as options for transitioning the role of City Clerk and other position modifications.
Economic Development Manager/Assistant City Administrator (EDM/ACA)
The EDM/ACA will be vacant after May 25, 2018. The position is responsible for the economic development initiatives of the City and assisting the City Administrator. The position currently supervises the IT function and staff and Communications function and staff. The position also works with staff, City Council, appointed external partners, and is responsible for helping with planning and implementation of the commercial and business development for the city. It may be interesting to note the chart below showing the staffing history related to this position.
City Clerk
The City Clerk is currently participating in PERA’s phased retirement and is expected to separate from employment on or near December 31, 2019. The City Clerk is responsible for elections, data practices and records; as well as working with staff, City Council and serves as the staff liaison to the Charter Commission, along with many other duties. Note, licensing duties have been transferred to the Community Development Department.
Staffing / Restructure Proposal:
Staff recommends the following proposal and seeks feedback from the City Council:
Economic Development Manager – Actions/Restructure
Human Resources Manager – Actions/Restructure
Other:
Economic Development Manager/Assistant City Administrator (EDM/ACA)
The EDM/ACA will be vacant after May 25, 2018. The position is responsible for the economic development initiatives of the City and assisting the City Administrator. The position currently supervises the IT function and staff and Communications function and staff. The position also works with staff, City Council, appointed external partners, and is responsible for helping with planning and implementation of the commercial and business development for the city. It may be interesting to note the chart below showing the staffing history related to this position.
| Economic Development Role | Start Date | End Date | |
| Economic Development Coordinator | 5/8/2000 | 3/3/2010 | |
| Economic Development/Marketing Manager | 11/8/2010 | 3/23/2012 | |
| Economic Development Manager | 11/18/2013 | 9/19/2014 | |
| Economic Development Manager/Assist. City Adm. | 9/15/2014 | 5/25/2018 |
City Clerk
The City Clerk is currently participating in PERA’s phased retirement and is expected to separate from employment on or near December 31, 2019. The City Clerk is responsible for elections, data practices and records; as well as working with staff, City Council and serves as the staff liaison to the Charter Commission, along with many other duties. Note, licensing duties have been transferred to the Community Development Department.
Staffing / Restructure Proposal:
Staff recommends the following proposal and seeks feedback from the City Council:
Economic Development Manager – Actions/Restructure
- Immediate recruitment of an Economic Development Manager.
- The position would continue to supervise the part-time Economic Development Administrative Assistant.
- The position would report to the Community Development Director and no longer oversee IT and Communications.
- This position would focus on economic development and no longer perform Assistant City Administrator duties
- The Economic Development Manager position would report to the Community Development Director rather than the City Administrator.
- The Community Development Director would be assigned Acting City Administrator duties rather than the Economic Development Manager.
- The Finance Director would begin supervision of the IT function and staff.
Human Resources Manager – Actions/Restructure
- Create an Administrative Services Director position, to be filled by the current Human Resources Manager (this position to be eliminated).
- Assign supervision of the communications function and staff to the Human Resources Manager.
- Transition the City Clerk role to the Human Resources Manager over the next year during current transition of part-time City Clerk.
Other:
- Adding a part-time Administrative Assistant working up to 29 hours per week to assist with administrative duties.
- Consider increasing this position to a 40Hr/week position upon the current City Clerk’s retirement, anticipated on or near December 31, 2019.
Timeframe:
Work-session: Up to 45 minutes.
Actions: Implement as of June 1, 2018 and fill proposed positions as soon as practicable, with priority on filling the Economic Development position.
Actions: Implement as of June 1, 2018 and fill proposed positions as soon as practicable, with priority on filling the Economic Development position.
Funding Source:
The cost of the proposal is being developed with the intention of staying within the current budget; detailed information will be provided at the meeting. Additionally, compensation adjustments will be recommended to recognize market rates and additional responsibilities.
Responsible Party(ies):
City Administrator Ulrich.
Outcome:
City Council direction to proceed with restructuring based on discussion, as proposed or modified.
Attachments
No file(s) attached.
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Kurt Ulrich | Kurt Ulrich | 05/03/2018 04:39 PM |
- Form Started By:
- Colleen Lasher
- Started On:
- 05/02/2018 10:53 PM
- Final Approval Date:
- 05/03/2018