Adopt Resolution #18-113 Approving Change Order #1 for 2018 Street Overlay Improvements, Improvement Project #18-03

Purpose:
The purpose of this case is to adopt Resolution #18-113 approving Change Order #1 for 2018 Street Overlay Improvements, Improvement Project #18-03.

Background:
On May 8, 2018, the City Council awarded a contract for construction for Improvement Project #18-03 to North Valley, Inc.  This project involves bituminous pavement overlay improvements on approximately 3.5 miles of street segments in the following residential developments;

• Northfork
• Northfork Oaks
• Northfork 2^nd Addition
• Northfork 3^rd Addition
• Northfork Itasca Shores
• The North Forty 2^nd Addition
• The North Forty 3^rd Addition
• Woodland Green

 
North Valley recently started work on this project in the Northfork development.  In order for overlay improvements to be completed, the surface of the existing bituminous pavement must first be patched and swept to provide a clean, uniform surface for the new pavement.

Typically, Public Works Staff patch the surface of streets in advance of work beginning on overlay and sealcoat projects.  The Contractor then sweeps the streets.  However, given the abrupt and late emergence of spring this year, Public Works Staff are still sweeping streets and working on other early spring related tasks and are therefore not able to complete the required surface patching work ahead of the Contractor’s operations.
 
Staff therefore asked North Valley for a quote to perform the surface patching work.  North Valley submitted a quote of $2,000 to surface patch all 3.5 miles of streets that will receive overlay improvements in 2018.

No notifications are required.

Observations:
This work is typically completed by the Public Works Department as part of their annual street patching program.  However, since work on this project began so early this year, Public Works Staff are still busy sweeping streets and working on other early spring related tasks and are not able to complete this work to meet the Contractor’s schedule.  To help prevent future change orders for such work, Staff will explore adding a surface patching pay item to future year’s street overlay and sealcoating improvement projects.
 
Alternatives:
Alternative #1 – Motion to adopt Resolution #18-113 approving Change Order #1 for 2018 Street Overlay Improvements, Improvement Project #18-03.
 
Alternative #2 – Motion to deny adoption of Resolution #18-113 at this time.

Since this work is typically completed by the Public Works Department as part of their annual street patching program, all costs associated with Change Order #1 will be paid through the Street Department budget.  None of the costs will be paid through special assessments to benefiting properties.

City staff recommends Alternative #1.  Staff feels the quote from North Valley is reasonable.  The current Street Department budget will support this cost.
 
North Valley has already completed a portion of this work in order to keep the project moving.

Adopt Resolution #18-113 approving Change Order #1 for 2018 Street Overlay Improvements, Improvement Project #18-03.