Policy Regarding Remote Attendance and Participation in Council and Commission Meetings
 

This policy was last reviewed by the City Council at the work session of March 26, 2019.  At that time final revisions were made to the proposed policy that have been incorporated into the attached remote attendance policy document.  The policy is under consideration based upon some commission members and past Council members desiring this option based upon certain circumstances.

The standards for remote meeting attendance as provided by state law are included in the City Attorney's attached memo,  These restrictions can be cumbersome from a technical standpoint and QCTV has consulted with a vender to obtain a quote to install the necessary equipment and software upgrades.

Quad Cities Cable Television (QCTV) has researched this topic and found it to be technologically feasible and have provided a cost that is outlined below.  Before proceeding with the project, the QCTV governing board is inquiring about the level of interest regarding moving forward.
 

QCTV has researched this topic and found that the cost to outfit each Council Chambers to meet the statatory requirement is proposal would cost $4,657.09 per city.  Sufficient QCTV unallocated reserve funds are available to complete the total project for all four communities at a cost of  $18,628.36.  The policy includes language that the user would cover any additional cost or expense of attending a meeting remotely.
 

Staff reccommends approval of the attached Policy Regarding Remote Attendance and Participation in Council and Commission Meetings. Upon adoption staff will notify QCTV to proceed with the necessary improvements to our system.

 

Motion to approve the attached Policy Regarding Remote Attendance and Participation in Council and Commission Meetings.