Approve Additional Design Services Fee Request for Ramsey Public Works Facility

Purpose:
The purpose of this case is to approve additional design services request from Oertel Architects.
Background:
During the RFP period, the scope of the project was illustrated in a previous study from 2015 performed by BKV. The preferred option from that study included a building of roughly 76,200 SF, site storage bins, fuel island and relocation of the existing salt building, site work area and no additional site storm water storage, and some minor, mostly undefined remodeling of the existing facilities. During the programming and schematic design process for our project, Oertel and city staff have identified a scope of building that includes 93,000 SF of building footprint with the addition of the building extension to be bid as an alternate, included site bins and fuel island, site work area and additional stormwater control features. The salt building will not be relocated as part of this project and the remodeling will also likely not take place. Most of this request will be a shift of fee dollars already accounted for in the prime agreement for the project, that was originally purposed for the renovation and remodel of the existing structures. Given the current direction of the project, that scope of work will not occur within this project budget.  Attached to the case is the proposal from Oertel Architects explaining the additional service requests and outlined by design discipline, providing a brief general explanation of those additional work efforts requiring the additional fee dollars with the total estimated amount of the request.

Summary of request:

Gross Request for Additional Services $58,247.38

Deduct / Reallocation of Renovation Fee -$35,490.00

Balance of Additional Request $22,757.38

Article 11.4 of Prime Agreement for Additional Services $682.72

Full Additional Services Request $23,440.10

Original Contract amount $585,491.21

Total new Contract amount $608,931.31

N/A

This item is included in the May 26 work session project update case to allow discussion prior to the regular meeting.

The $35,490.00 that was allocated in the original Oertel contract for renovation/remodeling, will be combined with the additional requested fees of  $23,440.10 to cover the additional scope changes in the project. A detailed summary of request and allocations would be as follows:

Oertel Architects $8,160.00
SRF $3,847.38
Meyer-Borgman-Johnson $16,000.00
Emanuelson-Podas $30,240.00
Total Additional Fee Request $58,247.38
A full accounting of how these fees were arrived at is included in the attached letter.

 

 

Facility Fund

Staff recommendation is to grant Oertel Architects additional fee request of $58,247.38  based on the additional work incurred designing the new Ramsey Public Works Facility.  $35,490.00 of the additional fee will come from a reallocation of funds in the original contract.

Motion to council to approve Oertel Architects  fee request based on the additional work incurred designing the new Ramsey Public Works Facility.