7.1.
CC Regular Session
- Meeting Date:
- 09/08/2020
- Submitted For:
- Grant Riemer
- By:
- Grant Riemer, Engineering/Public Works
Information
Title:
Adopt Resolution #20-171 Accepting Bids and Awarding Contracts for Bid Package #1 and Alternate # 1 for the New Public Works Facility
Purpose/Background:
Purpose:
The purpose of this case is to adopt Resolution # 20-171 accepting bids and awarding contracts for Bid Package #1 and Alternate # 1 for the New Public Works Facility.
Background:
The City of Ramsey has long planned for a new public works facility and added it to our Capital Improvement Plan (CIP) in 2006. The land was secured in 2008 by the purchase of the former Bury-Carlson site. That purchase was finalized in 2013 and the BKV Group was hired in 2015 to perform a space needs study. This study would be used to determine the size of facility needed to serve the Public Works Department's needs for now and into the future. The size of the current facility is 32,000 sq.ft, which consists of 3 separate buildings with offsite equipment storage spread out over 3 additional sites. The new facility would be approximately 93,000 square feet and is designed to house all Public Works functions and equipment. It is anticipated that the existing buildings will be renovated at a future date and re-used as storage facilities for Public Works and the Police Department, with the current building housing the Utilities Division and Sign Shop to be used as future recycling center.
From the mid 1980's until 1995, the Public Works Department operated out of two pole barns on Highway 47 next the the old Town Hall Building. At that time, the Public Works Department had a total staff of 7 people for all three divisions (Parks Division, Streets Division and Utilities Division). Ramsey's population was 12,400 in 1995. In 1995, the Public Works Department moved into its present location and currently houses 19 full time staff with 11-14 seasonal employees during the summer months.
Ramsey's current population estimate is 27,400. Additionally, Staff works out of a temporary office trailer that is showing significant signs of deterioration. This proposed facility not only improves operational efficiencies, the office space is in urgent need of replacement to ensure a safe and healthy working condition for Public Works Employees and avoid operating in a facility that could have potential issues with our Property Maintenance Code.
The current Public Works Facility was actually a series of purchases of existing buildings over a series of several years. None of the current buildings on the campus were constructed by the City. The original purchase represented the size needs at the the time but was not designed for Public Works Operations. In 2005, the Public Works Department added a temporary construction trailer to hold our offices and lunch room with the intent that this would be a stop gap measure until a new facility was constructed. After 15 years, the Public Works Department can no longer operate out of this location efficiently or safely.
Estimated cost for the new facility is $18.85M for the base bid with an alternate bid for $1.26m to add space to bring the facility to eventual full design build out. The new Public Works Facility is being designed to serve the needs of the City of Ramsey for the next 30-50 years with space to adjust for needs beyond that date. Construction on the new facility is estimated to begin in September of 2020 and be substantially completed in September of 2021.
The purpose of this case is to adopt Resolution # 20-171 accepting bids and awarding contracts for Bid Package #1 and Alternate # 1 for the New Public Works Facility.
Background:
The City of Ramsey has long planned for a new public works facility and added it to our Capital Improvement Plan (CIP) in 2006. The land was secured in 2008 by the purchase of the former Bury-Carlson site. That purchase was finalized in 2013 and the BKV Group was hired in 2015 to perform a space needs study. This study would be used to determine the size of facility needed to serve the Public Works Department's needs for now and into the future. The size of the current facility is 32,000 sq.ft, which consists of 3 separate buildings with offsite equipment storage spread out over 3 additional sites. The new facility would be approximately 93,000 square feet and is designed to house all Public Works functions and equipment. It is anticipated that the existing buildings will be renovated at a future date and re-used as storage facilities for Public Works and the Police Department, with the current building housing the Utilities Division and Sign Shop to be used as future recycling center.
From the mid 1980's until 1995, the Public Works Department operated out of two pole barns on Highway 47 next the the old Town Hall Building. At that time, the Public Works Department had a total staff of 7 people for all three divisions (Parks Division, Streets Division and Utilities Division). Ramsey's population was 12,400 in 1995. In 1995, the Public Works Department moved into its present location and currently houses 19 full time staff with 11-14 seasonal employees during the summer months.
Ramsey's current population estimate is 27,400. Additionally, Staff works out of a temporary office trailer that is showing significant signs of deterioration. This proposed facility not only improves operational efficiencies, the office space is in urgent need of replacement to ensure a safe and healthy working condition for Public Works Employees and avoid operating in a facility that could have potential issues with our Property Maintenance Code.
The current Public Works Facility was actually a series of purchases of existing buildings over a series of several years. None of the current buildings on the campus were constructed by the City. The original purchase represented the size needs at the the time but was not designed for Public Works Operations. In 2005, the Public Works Department added a temporary construction trailer to hold our offices and lunch room with the intent that this would be a stop gap measure until a new facility was constructed. After 15 years, the Public Works Department can no longer operate out of this location efficiently or safely.
Estimated cost for the new facility is $18.85M for the base bid with an alternate bid for $1.26m to add space to bring the facility to eventual full design build out. The new Public Works Facility is being designed to serve the needs of the City of Ramsey for the next 30-50 years with space to adjust for needs beyond that date. Construction on the new facility is estimated to begin in September of 2020 and be substantially completed in September of 2021.
Notification:
Complete digital Bidding Documents were available online for potential bidders with paper documents also available for viewing at RJM Construction, the City's Construction Manager on this project.
Sealed bids were received at the Ramsey City Hall, 7550 Sunwood Drive NW, Ramsey, MN 55303 until 1:00 p.m., Wednesday, August 26, 2020 at which time bids were publicly opened, reviewed, and read aloud. Bidders were also able to join the bid opening online. Staff is excited to report that there was great interest in the project in that a total of ninety (90) bids and quotes were received for the ten (10) bid and quote categories.
Observations/Alternatives:
The new PW facility consists of two components at this time,
The reason the addition is being considered for construction at this time is, because of the need for large vehicle storage space. The addition is approximately 12,300 square feet in size. As designed, the main structure will be close to capacity in regard to large vehicle storage.
With the anticipated growth in the next few years, the City will need to add several large vehicles to keep up with the demand for services. The original design included this space to accommodate this growth, but was scaled back for budgetary reasons. Staff feels the current bidding climate is conducive to adding this addition with the original construction of the new facility. If the addition is constructed now, savings will be realized in mobilization charges, material and labor costs. It's also estimated that to add the space in the future, the future project would include higher costs to re-certify the architectural plans, a probable increase in bonding rates, inflationary costs, changes in building code and a 6 month disruption of the Public Works Facility due to construction.
After the bids were tabulated, the base bid for Bid Pack # 1 came in at $896,499.00 below the original estimate while the bids for Alternate #1 came in at $27,563.00 above the original estimate.
- Main Structure
- Alternate # 1 for constructing future expansion today
The reason the addition is being considered for construction at this time is, because of the need for large vehicle storage space. The addition is approximately 12,300 square feet in size. As designed, the main structure will be close to capacity in regard to large vehicle storage.
With the anticipated growth in the next few years, the City will need to add several large vehicles to keep up with the demand for services. The original design included this space to accommodate this growth, but was scaled back for budgetary reasons. Staff feels the current bidding climate is conducive to adding this addition with the original construction of the new facility. If the addition is constructed now, savings will be realized in mobilization charges, material and labor costs. It's also estimated that to add the space in the future, the future project would include higher costs to re-certify the architectural plans, a probable increase in bonding rates, inflationary costs, changes in building code and a 6 month disruption of the Public Works Facility due to construction.
After the bids were tabulated, the base bid for Bid Pack # 1 came in at $896,499.00 below the original estimate while the bids for Alternate #1 came in at $27,563.00 above the original estimate.
| Description | Previous Estimate | BP #1 low bids |
Difference |
|---|---|---|---|
| 1A-Special Inspections | $52,800.00 | $36,682.00 | ($16,118.00) |
| 1B-Surveying | $24,000.00 | $22,160.00 | ($1,840.00) |
| 3A-Cast in Place Concrete | $950,000.00 | $1,194,000.00 | $244,000.00 |
| 3B-Precast Structural & Arch. Concrete | $1,949,998.00 | $1,379,458.00 | ($570,540.00) |
| 4A-Unit Masonry | $374,677.00 | $213,240.00 | ($161,437.00) |
| Structural Steel/Misc. Metals Materials | $760,400.00 | $754,161.00 | ($6,239.00) |
| Structural Steel/Misc. Metals Erection | $249,700.00 | $249,000.00 | ($700.00) |
| 7A Waterproofing & Weatherproofing | $152,980.00 | $41,000.00 | ($111,980.00) |
| 14A-Vehicle Lifts | $355,323.00 | $281,054.00 | ($74,269.00) |
| 31A-Earthwork | $889,453.00 | $636,549.00 | ($252,904.00) |
| 32A Asphalt Paving | $592,000.00 | $619,000.00 | $27,000.00 |
| 32B-Concrete Paving | $168,065.00 | $124,900.00 | ($43,165.00) |
| 33A- Utilities | $469,228.00 | $503,809.00 | $34,581.00 |
| 41A-Overhead Crane System | $92,500.00 | $83,348.00 | ($9,152.00) |
| Covid Screening & Sanitation | $25,000.00 | $63,924.00 | $38,924.00 |
| Builders Risk Insurance | $36,327.00 | $27,549.00 | ($8,778.00) |
| Total | $7,142,451.00 | $6,229,834.00 | ($896,499.00) |
| Alternate # 1 | |||
| Description | Bid Pack # 1 Estimate |
Previous Estimate |
Difference |
| Total Alternate Cost | $1,294,513.00 | $1,266,950.00 | $27,563.00 |
Funding Source:
The funding source is a combination of the Facility Fund, Landfill Fund, Municipal Water, Sanitary Sewer, Street Light, Recycling and Bonding (borrowing/debt).
Recommendation:
Staff recommendation is to accept bids and award contracts for Bid Pack #1 and Alternate # 1 as follows:
Alternatives
| BID CATEGORY | AWARD AMOUNT |
| 3A-Cast-in-Place Concrete Northland Concrete & Masonry Company 1125 Stagecoach Road Shakopee, Mn 55329 |
Base Bid: $1,194,000.00 Alternate Bid # 1 $153,350.00 |
| 3B-Precast Structural & Arch. Concrete Moline Concrete Products 415 Lilac St Lino Lakes, Mn 55014 |
Base Bid: $1,379,458.00 Alternate Bid # 1 $149,649.00 |
| 4A-Unit Masonry SteenBerg-Watrud Construction 10967 Clark Road Inver Grove Heights, Mn 55077 |
Base Bid: $213,240.00 Alternate Bid # 1 $0.00 |
| 5A- Structural Steel and Misc. Metals-Materials Thornburg Steel, Inc 23604 University Ave Extension Northwest Bethel, Mn 55005 |
Base Bid: $754,161.00 Alternate Bid # 1: $64,000.00 |
| 5B-Structural Steel and Misc. Metals- Erection Met-Con Companies 15760 Acorn Trail Faribault, Mn 55021 |
Base Bid: $249,000.00 Alternate Bid # 1: $34,000.00 |
| 14A- Vehicle Lifts Midwest Lift Works, LLC 614 Broadway St. N Jordan, Mn 55352 |
Base Bid: $281,254.00 Alternate Bid # 1: $0.00 |
| 31A- Earthwork Minnesota Utilities & Excavating 13932 Lake drive NE Forest Lake, Mn 55025 |
Base Bid: $636,549.00 Alternate Bid # 1: $12,439.00 |
| 32A-Asphalt Paving Northland Paving 21716 Kenrick Ave South, Suite A Lakeville, Mn 55044 |
Base Bid: $619,000.00 Alternate Bid # 1: ($22,000.00) |
| 32B-Concrete Paving Stapf Concrete Construction 201 W Travelers Trail # 210 Burnsville, Mn 55337 |
Base Bid: $124,900.00 Alternate Bid # 1: $0.00 |
| 33A-Utilities Jacon, LLC 3900 Labore Road Vadnais Heights, Mn 55110 |
Base Bid: $503,809.00 Alternate Bid # 1: ($3,500.00) |
| Quote Category | |
| 1A-Special Inspections Intertek PSI 2915 Waters Road, Suite 112 Egan, Mn 55121 |
Base Bid: $36682.00 Alternate Bid: $0.00 |
| 1B-Surveying Hakenson Anderson 3601 Thurston Ave Anoka, Mn 55303 |
Base Bid: $22,160.00 Alternate Bid # 1 $0.00 |
| 1C-Final Cleaning | *Requested quotes in Bid Package #1. Rejected quotes at this time, to be bid out in Bid Package # 2 |
| 7A-Waterproofing and Weatherproofing Herzog Coatings 2014 W Alcott Ave Fergus Falls, Mn 56537 |
Base Bid; $41,000.00 Alternate Bid # 1 $3,000.00 |
| 41A-Overhead Crane Systems Aero Material Handling Inc 103 Pleasant St Anoka, Mn 55303 |
Base Bid: $83,348.00 Alternate Bid # 1: $0.00 |
Alternatives
- Adopt Resolution #20-171 accepting bids and awarding contracts for Bid Package #1 with a base bid amount of $6,138,361 AND including the Alternate Bid #1 in the amount of $441,938 for a total of $6,580,299.
- Adopt Resolution #20-171 accepting bids and awarding contracts for Bid Package #1 with a base bid amount of $6,138,361 WITHOUT including the Alternate Bid #1.
- Do not adopt Resolution #20-171 (do not move forward with the project at this time).
Action:
Motion to adopt Resolution #20-171 accepting bids and awarding contracts for Bid Package #1 with a base bid amount of $6,138,361 AND including the Alternate Bid #1 in the amount of $441,938 for a total of $6,580,299.
Attachments
Form Review
| Inbox | Reviewed By | Date |
|---|---|---|
| Brian Hagen | Grant Riemer | 09/03/2020 12:39 PM |
| Grant Riemer (Originator) | Grant Riemer | 09/03/2020 12:47 PM |
| Brian Hagen | Grant Riemer | 09/03/2020 12:49 PM |
| Grant Riemer (Originator) | Grant Riemer | 09/03/2020 12:55 PM |
| Brian Hagen | Tim Gladhill | 09/03/2020 03:11 PM |
| Kurt Ulrich | Kurt Ulrich | 09/03/2020 04:05 PM |
- Form Started By:
- Grant Riemer
- Started On:
- 08/11/2020 09:47 AM
- Final Approval Date:
- 09/03/2020