Adopt Resolution #21-344 Approving Plans and Specifications and Authorizing Advertisements for Bids for Fire Station No.1 Parking Lot Improvements, Improvement Project #21-10

Purpose:
The purpose of this case is to adopt Resolution #21-344 approving plans and specifications and authorizing advertisements for bids for Fire Station No.1 Parking Lot Improvements, Improvement Project #21-10.
 
Background:
City Improvement Project #21-10 proposes to make improvements to the parking lot at Ramsey Fire Station No.1, located at 15050 Armstrong Boulevard.
 
Existing Parking Lot:
The existing parking lot was built in 2001 with concrete curb and gutter adjacent to the entrances off Armstrong Boulevard and surrounding the building, and no curb on the southern parking lot area.

No storm sewer inlets exist in the concrete curb and gutter sections. Instead, storm water runoff flows to low points with curb cut openings, and storm water directly runs off the pavement where curb and gutter does not exist. Drainage issues are apparent near the northern entrance off Armstrong Boulevard.

Four pavement cores were taken in various areas of the parking lot. Three cores had a bituminous pavement thickness of 2.25”, and one had a pavement thickness of 2.75”.
 
Proposed Improvements:
Staff is proposing to mill 1.0” off the top of the existing bituminous pavement, and to overlay the milled areas with 1.5” of new bituminous pavement. The pavement and concrete curb and gutter in the area of the northern entrance from Armstrong Boulevard will be removed west of Armstrong Boulevard to approximately 100 linear feet. New pavement and curb and gutter will be constructed to allow for proper drainage to the existing drainage swale along Armstrong Boulevard. In addition, damaged sections of concrete curb and gutter throughout the parking lot will be removed and replaced, and several areas of damaged bituminous pavement will be reconstructed. Pedestrian ramp improvements are required where the existing bituminous trail crosses the entrances. After paving, the parking lot is proposed to be striped to generally match the existing pavement marking layout, however, during design Staff found a third handicap stall is required to meet current Minnesota Accessibility Code.
 
On July 27, 2021 the Ramsey City Council adopted resolution #21-195, ordering Staff to prepare plans and specifications for improvement project #21-10, Fire Station No.1 Parking Lot Improvements. Staff has since prepared plans and specifications in-house as part of their normal duties.
 
Final plans are not attached to this case to prevent potential bidders from downloading plans attached to the case to prepare and submit their bids, rather than purchasing the plans through QuestCDN, the electronic bidding software used by the City of Ramsey. This ensures all bidders are bidding off the same set of plans, and all bidders are notified of any plan revisions (addenda) issued during the bidding process. Attached is the title sheet showing the scope of improvements. Final plans are available upon request from the City Engineer.
 
Staff proposes to open bids on January 18, 2022, and to present the bid results to City Council on January 25, 2022 for award of a construction contract to the lowest responsible bidder.
 
The proposed improvements are designated as City Improvement Project #21-10, Fire Station No.1 Parking Lot Improvements.

If Council approves plans and specifications and authorizes advertising for bids, bids will be advertised on Friday December 17, and again on Friday December 24, both in the City’s official newspaper, the Anoka Union Herald, and in Finance & Commerce.

Motion to adopt Resolution #21-344 approving plans and specifications and authorizing advertisements for bids for Fire Station No.1 Parking Lot Improvements, Improvement Project #21-10.

Funding for this improvement is proposed to come from the Facility Fund, which is intended to fund improvements to City-owned facilities such as fire stations. Estimated project costs total $110,000. This includes 14% indirect costs for administrative, engineering, legal and financing.

Staff recommends adopting Resolution #21-344 approving plans and specifications and authorizing advertisements for bids for Fire Station No.1 Parking Lot Improvements, Improvement Project #21-10.

Adopt Resolution #21-344 approving plans and specifications and authorizing advertisements for bids for Fire Station No.1 Parking Lot Improvements, Improvement Project #21-10.